Reserving the areas of campus listed above is a privilege that is offered to Registered Student Organizations.

All Registered Student Organizations must arrange use of the Carpenter Sports Building rooms, Pearson Gym, or Campus Fields by completing an Application To College Of Physical Education, Athletics and Recreation for Use of Carpenter Sports Building/Pearson Hall Gym.

A representative from the group must initiate the reservation by stopping by room 218 Trabant University Center and picking up and completing the form. The completed form must be delivered to the Carpenter Sports Building for processing after being signed by the Assistant Director of Activities & Programs or a designee.

Required Services

Required University services, such as custodial, security, etc., will be assigned and arranged by the administrators responsible for the supervision of the specific facility requested. Your organization will be billed for these services.

Most reservations are handled on a case-by-case basis due to the great amount of variety among facilities and programs. One general rule to note is that the larger the event; the more services will be required due to anticipated large crowds and special needs.

Services Desired by a Student Organization

If you want certain services when using a University facility (such as tables, chairs, staging, special lighting, audio-visual equipment, food, etc) you must first check with the Activities & Programs Office to see if the University provides the desired service. If it does, you must use the University service department as a resource. If the particular service(s) you want cannot be provided by the University, you may go to an outside service organization to fulfill your needs.

Policies

Pearson Hall Gymnasium

• Building Supervisor is required; and is ordered by Carpenter staff when they approve the reservation.
• For some events a tarp must be ordered for the floor.
• Late night events require a combination of four uniformed Public Safety officers and four aides.
• Custodial "clean-up after event" is required and ordered by the department.
• For longer events (marathons, day-night programs) one male and one female custodian are required to keep bathrooms stocked and cleaned.
• Smoking is not permitted.

• Lifeguard services required for any pool reservations.
• Custodial "clean-up after the event" required for major events held in afternoons, nights, weekends.
• Special arrangements must be made with the Associate Director of Athletics in order to have all lights dimmed in the Carpenter Front or Back Gyms.
• A tarp must be ordered for the floor for any public events in the Front or Back Gyms.
• Smoking is not permitted.

• For any large public events, portable toilet facilities must be arranged. (The University does not provide this service) Users and guests on the field may not use adjacent buildings for bathroom needs, water supplies, etc.
• Plant Operations Electrical Services must be arranged for any power needs. You may not run extension cords from buildings adjacent to the field you are occupying.
• Public Safety requirements based on type of event.
• Smoking is not permitted.