Office of Activities and Programs
Frequently Asked Questions
1. Do I need a completed deposit receipt with my deposit?
3. Can I send anyone to the Activities & Programs Office to pick up the signed checks?
4. Should I give the receipt back to the person I am reimbursing?
5. Can I call Citizens Bank to get my organization's bank balance?
6. Are internal account charges automatically paid?
8. What kind of fund-raisers can I do?
9. Can I ask corporations for money?
10. How do I contact other groups?
11. Where can I advertise on campus?
12. How do I get my band to play in the Student Centers?
13. What is SCPAB?
14. How do I know what we need to do for an event?
15. How do I re-register my group?
16. How do I change who can access the web?
17. How do I make a web page for my group?
19. Do I have to cancel a reservation?
21. What's the deal with using dining services?
22. Can we bring in our own food?
23. Where can I get a car/van/bus?
24. Can I show a Movie or TV show at my event?
1.
2. Yes with the club name, account number, "for deposit only"
3. No, the treasurer should be the one to pick up all checks & receipts for the club.
4. NO! YOU MUST KEEP ALL RECEIPTS IN YOUR TREASURY BOOK!
5. No, Citizens Bank will not give you account information. Citizen's wants you to work through the Activities & Programs Office.
6. No, you will receive a bill in the mail to your local address asking you to write a check to the University of Delaware paying your organization's internal account.
7. Go to http://www.udel.edu/student-centers/AandP/forms/index.html and scroll down to Funding for Groups. Here you will find information on getting special events and purchases funded
8. Go to http://www.udel.edu/student-centers/AandP/forms/sales.html
9. Student organizations may not seek corporate support. Exceptions can only be made by the Associate Director for Activities and Programs in consultation with the University's Development Office
10. E-mail sc-aandp@udel.edu or call (302) 831-2428 for contact information for other RSOs and Greek organizations
11. Go to http://www.udel.edu/student-centers/policy/index.html#distribution
12. If you are not a part of one of a performing arts RSO, you can submit whatever materials you have for consideration, to SCPAB (www.scpab.com).
13. SCPAB (The Student Centers Programming Advisory Board) is one of the largest RSOs on campus, responsible for weekly entertainment (comedy, music, & film) in the Student Centers, as well as larger events on and off campus.
14. Best to schedule a meeting with a professional staff member of Activities and Programs; especially if you are planning an event for the first time. You should call (302) 831-1296 to schedule a meeting with one of the staff.
15. Go to the RSO Forms page at http://www.udel.edu/student-centers/AandP/forms/index.html and click on the Annual Registration Link.
16. You need to talk with Lori Hill in 217 to request that access be transfered (or setup) for you.
17. Click Here
18. Information for reserving space on campus is available at http://www.udel.edu/student-centers/AandP/forms/index.html - if you scroll down to the Spaces for Events on Campus section, you can make reservations for classroom space and the Student Centers. Other Spaces require special permissions (see Bonnie Johnston in 218)
19. YES. All events must be cancelled by 4:30 p.m. on the last business day before the scheduled event or charges will be incurred. Cancel your reservation at https://chico.nss.udel.edu/forms/scenter/index-cancel.html
20. Information on Starting a student group can be found at http://www.udel.edu/student-centers/AandP/rso/becomingrso.html
21. Go to http://www.udel.edu/student-centers/AandP/forms/food.html
22. Go to http://www.udel.edu/student-centers/AandP/forms/food.html
23. You can request a University Car or Van from UD Motorpool at http://www.udel.edu/student-centers/AandP/forms/index.html under the Going Somewhere Section
24. Student organizations who want to have an event in which they show a movie can only do so through obtaining public showing rights through a college distributor. Regardless of whether your event has an admission charge or is free; regardless if the event is open or just for invited guests; and regardless of whether or not you own the movie on DVD or VHS, it is a violation of federal copyright law to show a movie on campus without securing the rights.
Many student organizations assume that if someone in the group owns a DVD then they are allowed to play it on campus as an event- this is not the case; nor is renting a film from a place like Blockbuster and playing it on campus as an event.
There are also misperceptions that calling the showing of a film “an educational event” waives the need to acquire rights. This is not true. Only films shown by a professor in a legitimate UD course (one found in the course catalogue) are free of rights for the specific showing in class. For example, if a professor shows a film in class and then an organization wants to show that same film later in the same classroom as an event, the copyright law still applies to the showing by the organization.
Additionally, the same laws apply to any television show that is on VHS or DVD. For example, if the event was a marathon viewing of the first season of a television show out on DVD then public broadcast rights would need to be secured. However, if you wanted to have an event where people viewed what was on television at the moment then rights do not have to be secured.
Rights range in price from $200 to $1200 depending on the age of the film. The Activities and Programs Office works with several companies that handle license rentals and can provide contact information. Additionally, the Allocation Board can fund such license fees for Registered Student Organizations if applied for through an Event Supplemental.
Activities & Programs Office
218 Trabant University Center
Newark, DE 19716
Phone: (302) 831-2428
E-mail: SC-AandP@udel.edu