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LEGEND

Under the Sakai Help reference column, click links for information about a Sakai tool that can help perform the task.

Under Instructions, click the icon for detailed directions:
videorelated educational principles
videoshort video
printableprintable instructions

Tasks

Course Sites - Administrative Procedures

Task Basic instructions Sakai Help reference
Learn fundamental Sakai@UD principles for courses View the Basics of Sakai@UD - Courses document.  
Prepare for the semester Follow the Faculty checklist. Printable - faculty checklist  
Direct students to the UD course evaluation form Add a Web Content tool to the online form. Printable - course evals  

New course sites
Make a Sakai course site Create a Sakai course site. Video - create a course sitePrintable - create a course  
Copy an existing course to a new course Duplicate an existing Sakai course site. Printable - duplicating course Site Info
   > Duplicate Site
Copy information for an individual tool from one existing course to another Import tool information from one existing Sakai course site to another. Printable - duplicating course Site Info
   > Import from Site

Access to new courses
Give registered students access to a course site Instructors must specify which courses and sections should have access to each Sakai@UD course site. Registered students will have access before the first day of class for published courses.

Instructors can give students early access to a course by adding them manually.		 Site Info
   > Add/Remove Class or Section
Give TAs access to post grades Instructors must add TAs to the course site and assign them to a section, even if there is only one section. TAs should be aware that they are responsible for protecting students' PNPI.

Gradebook: By default, TAs will only see and be able to grade students in their assigned sections. Instructors can use the Gradebook Permission Settings option to let TAs view or grade other sections. Only those with instructor role can import grades to the Gradebook.

Assignments: Use the Assignment Permissions option and check the grade box to let Teaching Assistants post grade the students' submissions in their section(s).

Post'Em : Only those with instructor role can upload information to Post'Em.		 Section Info
   > Adding an assistant to your site
Give other UD users access to a course site Instructors can add UD users manually to their course sites. Site Info
   > Add/Edit/Delete Participant
Add or remove sections from a course site   Site Info
   > Add/Remove Class or Section
View the course exactly as a student Faculty can create a guest account with an e-mail address outside the central system (e.g., name@gmail.com or name@english.udel.edu); a password for Sakai@UD will be sent to that e-mail address.  
Give undergrads and grad students access to the same course site Create a site for one course and section. Add the other course roster after the course is created. Site Info
   > Add/Remove Class or Section
Give someone outside the University access to a course site Faculty can create a guest account with the full name and e-mail address of the user; a password for Sakai@UD will be sent to that e-mail address.  

Access to old courses
Remove old courses from tabs Hiding a course (see instructions on the right) only affects your view of Sakai@UD; other participants may still see the course tab.

Instructors can remove access to a course by unpublishing it or making individual participants inactive.		 My Workspace
   > Showing, hiding and ordering course sites
Republish a course from a previous term student access See the Sakai@UD Policies for notes on unpublishing courses at the end of a semester. Site Info
   > Control Access
Site Info
   > Add/Edit/Delete Participant
Access a site that does not appear on a tab • To access any worksite, from My Workspace click Worksite Setup and then click the title of the course.
• If the worksite is not hidden, you can click the My Active Sites tab then click the title of the site.
  
Delete a course site To permanently remove a course and its resources from Sakai@UD, change the title of the site to "Delete Me." Sites with that title are removed regularly but not immediately.

Note: There is NO WAY to retrieve the information after it has been deleted. Please check with any co-instructors before deleting a course.		  

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Project Sites - Administrative Procedures

Task Basic instructions Sakai Help reference
Learn fundamental Sakai@UD principles for projects View the Basics of Sakai@UD - Projects document.  
Make a Sakai project site Create a Sakai project site Video - create a course site(When watching the video, in the step labeled "Use these radio buttons to select the type of site..." click the project website button.) Creating/adding and editing project sites

Access to new sites
Give other UD users access to a project Organizers add UD users manually to their projects. Site Info
   > Add/Edit/Delete Participant
Give someone outside the University access to a project Faculty and staff can create a guest account with the full name and e-mail address of the user; a password for Sakai@UD will be sent to that e-mail address. temporary process
Allow users to join your project   Controlling access to your project site
Become a member of a joinable project   Joining and unjoining project sites

Access to old projects
Remove old projects from tabs Hiding a project only affects your view of Sakai@UD; other participants may still see that project tab. Organizers can remove access to a project by unpublishing it or making individual participants inactive. My Workspace
   > Showing, hiding and ordering work sites
Access a site that does not appear on a tab • If the worksite is not hidden, you can click the My Active Sites tab then click the title of the site.
• To access any worksite, from My Workspace click Worksite Setup and then click the title of the course.		  
Delete a project site To permanently remove a project and its resources from Sakai@UD, change the title of the site to "Delete Me." Sites with that title are removed regularly but not immediately.

Note: There is NO WAY to retrieve the information after it has been deleted. Please check with any co-organizers before deleting a project.		  

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Content Delivery

Task Basic instructions Sakai Help reference
Provide files and web sites for students Consider file storage options. Printable - storage  
Upload files Add files in Resources. Video - Resources addPrintable - resources add Resources
   > Working with files in Resources
Upload multiple files
  • Create a WebDAV link to Sakai site Resources:
    • In Resources, use the Upload-Download Multiple Resources option to view instructions.
  • Drag-and-drop files from another folder.
 Resources
   > Using WebDAV with Windows XP or Vista
   > Using WebDAV with Mac OS X
Provide links to existing web sites Create a Resources URL to an existing web page. Video - Resources linksPrintable - resources link Resources
   > Working with web links in Resources
  Create a link on the menubar to an existing web page.Video - Web Content links Web Content
Create content directly in Sakai • Create an HTML file. Video - create HTML in Resources
• Create a text file. Video - create text in Resources		 Resources
Organize files • Create a folder.
• Reorder resources.
• Rename a folder.
• Set permissions in Resources.		 Resources

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Assessment

Task Basic instructions Sakai Help reference

Grading
Provide secure access for students to view their individual grades • Add an assignment to the Gradebook. Video - add column to Gradebook
 Gradebook
Allow TAs to post grades See Give TAs access to post grades. Section Info
   > Adding an assistant to your site
Provide written feedback for students Only those with instructor role can upload information to Post'Em. Faculty can give instructor access to their TAs. Post'Em
Transfer grades from Scantron forms to a Sakai course
  • For test grades:
    • Scantron forms:
      • Have students fill in UD ID on answer sheets.
      • Request grade file.
    • UD Dropbox: download grade file (.txt)
    • Excel: import the .txt file, edit it, save it as a .csv file
    • Sakai: upload to Gradebook
  • For student answers matched with answer key:
    • Scantron forms: Have students fill in UD ID on answer sheets
    • UD Dropbox: download answer key file (.csv)
    • Excel: open the .csv file, edit it, save it in same format
    • Sakai: upload to PostEm
See Using Scantron sheets to post test scores on Sakai@UD for details.		  

Assignments
Provide a dropbox for students to submit work electronically   Assignments
Let TAs grade assignments See Give TAs access to post grades. Section Info
   > Adding an assistant to your site

Online testing
Administer tests or surveys online   Tests and Quizzes

Clickers
Integrate clicker data in a course site See the IT-ATS Clicker support page.
  

Reflection
Provide students areas to reflect on their learning and receive feedback Forums
   > Forums Admin
   > Control access to forums

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Communication

Task Basic instructions Sakai Help reference

Calendar
Maintain a calendar of important dates • Add an event to the schedule. Video - add an eventPrintable - add an event
• Manage events in schedule. Video - manage events		 Schedule

Announcements
Make an announcement to the entire class • Add an announcement. Video - add an announcementPrintable - add an announcement
• Manage announcements. Video - manage announcementsPrintable - manage announcements
• Show recent announcements on Home (synoptic view). Video - announcements on homePrintable - announcements on home		 Announcements
  This UD tool is available at the bottom of all Sakai@UD pages. P.O. Box

Online Discussions
Conduct a discussion with students outside of class regardless of time • Learn the basics of Forums for faculty. Video - Basics of Forums Forums
Conduct a discussion outside of class in real time   Chat Room

Individual Interaction
Contact an individual student • Send a message. Video - send a message
• Manage messages. Video - manage messages
• Show recent messages on Home (synoptic view). Video - messages on home		 Messages
  This UD tool is available at the bottom of all Sakai@UD pages. Webmail Direct
Have students keep a journal for only the instructor to see   Forums
   > Forums Admin
   > Control access to forums

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Collaboration

Task Basic instructions Sakai Help reference
Allow digital material (documents, images, etc.) to be shared with classmates   • Resources
• Forums
Provide a means for students to create and edit text together • View handout from Oxford University about the Sakai wiki tool. Printable - wiki tool
• Learn tips on using the Sakai wiki tool.		 Wiki

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Presentation and Usability

Task Basic instructions Sakai Help reference
Provide an introductory screen • Provide general or contact info. Video - using FCK editor
• Use a different tool as initial page. Video - tool as home
• Control layout. Video - control layout		 Home
  • Create item.s
• Use an existing web page. Video - Syllabus links		 Syllabus
Rearrange tools in the menubar Customize the menubar Video - customize menubar Site Info
   > Page Order

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