Working with web links in Resources

Note: To complete the procedures in this document, you must be assigned a role having the necessary permissions. To determine your role, follow the directions in Participant roles. For a basic understanding of roles and permissions, see Permissions and roles: Overview.

Adding a web link

To add a Resources item that is a URL to a web site:

  1. In your site's menubar, click Resources.

  2. Next to the folder to which you want to add the URL, from the Add menu, click Add Web Links (URLs).

  3. For each resource, type the URL in the box. (You may omit the http:// prefix.)

  4. Add a title for your URL link resource. If you don't add a title, the URL will be used as the title of the resource.

  5. To add a description, and control access and visibility, click Add details for this item:

    • Next to "Description", enter text to describe the site to which you're linking.

    • Under "Availability and Access", control who can access the URL and when it's available, as follows:

      • To display the resource to site members only, select Only members of this site can see this file. (This option is not available if the folder to which you're adding the resource is publicly viewable.)
      • To share the resource with another site to which you belong (e.g., as an attachment to a syllabus item for another course or project you're leading), select This file is publicly viewable. (This option is not available if the folder to which you're adding the resource is publicly viewable.)
      • To display the resource only to selected groups, select Display this file to selected groups only. , and then select the group(s) that should have access. (This option does not appear if you don't have any groups in your site; for more, see Managing groups.)
      • To show or hide your resource, or set a beginning and/or ending date for its visibility, click the appropriate selections. (This option does not appear when you're adding an item to Resources in My Workspace.) Site administrators will always be able to see hidden items, even when they are hidden from other users.

    • To add detailed descriptors, click Optional properties. You can then add information to the following fields:

      • Alternate Title
      • Creator
      • Publisher
      • Subject and Keywords
      • Date Created
      • Date Issued
      • Abstract
      • Contributor
      • Audience
      • Audience Education Level

  6. To add another URL, click Add Another Web Link.

    Note: To remove a URL from the list of URLs to add, click the red X next to it.

  7. Next to "Email Notification", specify whether or not you want to have members of the site notified automatically via email when the resource is posted. (This option does not appear when you're adding an item to Resources in My Workspace.)

    Note: The notification email message will include the web site title and description (if you entered one), and the URL.

  8. Click Add Web Links Now to finish.

Editing a web link's details

To edit the name, description, or availability and access settings for a web link, from the Actions menu next to the link's name, click Edit Details. Make your changes, and then click Update to save them.

Updating a web link

To change the URL for a web link, from the Actions menu next to the link's name, click Edit Content. Make your change, and then click Continue.