A Mid-Semester Room Change is for students who wish to move to another room immediately, before the semester ends.
A Mid-Year Room Change is for students who wish to move to another room at the beginning of Spring Semester.
A Summer Room Change is for students who wish to be reassigned before the Fall Semester begins.
If you are applying for a Mid-Year Room Change or a Summer Room Change, you will be asked to explain what type of room change you are requesting. Please read the following room change types and descriptions, and decide which is most applicable to your situation:
Students who move from one hall or room type to a different hall or room type will be charged the published rate for the new space from the effective date of move-in. Incoming freshman students who choose to move to a building designated as an upperclass building during the academic year will be responsible for the published housing rate for that type of room from the effective date of the move.
If you wish to move during the semester, you must complete the Mid-Semester Room Change Form, starting September 12, and be approved. (Spring dates will be announced.) Students should initiate the Mid-Semester Room Change process by speaking to their Residence Hall Coordinator or contacting Residence Life & Housing in order to discuss options and determine available spaces. Students must list a specific available room and building on the form.
Once the form is completed, it is routed to your current Residence Hall Coordinator, who must be the first to approve the room change. Your current Residence Hall Coordinator will check with the Residence Hall Coordinator of your desired location, to confirm that a vacancy exists. Once the second Residence Hall Coordinator approves the form, it will be forwarded to Residence Life & Housing for final approval.
If your request receives all approvals, you will be notified by email that your assignment has been changed and that a new key and access card are available for pick-up. At this point, you must make arrangements with your new Residence Hall Coordinator to pick up the new key and access card, and you must also arrange to return your key and access card to your current Residence Hall Coordinator. Students must move within forty-eight hours of room change notification.
Please note that freshman students who choose to move to a building designated as an upperclass building for the Spring Semester will be responsible for the published housing rate for that type of room from the effective date of the move.
If you would like to move to another space for the Spring Semester, you must complete the Mid-Year Room Change form and be approved. Please be sure to list a phone number on the form where you can be reached throughout January, in case we need to contact you during the Winter break.
Mid-Year Room Change forms will be made available online from November 25 through
December 6 EXTENDED to December 11.The form will be available again January 6 through January 10. Room assignment information will become available after January 25 online, we cannot provide this information by phone. Please note that room changes are not granted on a first-come, first-served basis, and that all room changes are binding.
The form will ask you to list any choice where you will accept reassignment, and to number these choices in order of preference. You will only be moved to a choice which you have selected, so only number areas which you would be willing to move to. Selecting a greater number of options only increases your chances of being moved.
NOTE: Students who wish to move to a different space in their current building will be given priority for vacancies within that building whenever possible. Students moving out of extended housing will receive priority for spaces in their building/complex over students from other areas. Individual circumstances will also be considered in room change prioritization, as well as the total number of previous semesters a student has lived on campus. Input from your Residence Hall Coordinator is requested.
List any additional comments you would like us to consider when evaluating your room change request. Additional comments should be sent via e-mail to firstname.lastname@example.org. If you select more than one, please note your order of preference in the "Additional Comments" area.
Check the box corresponding to the type of room change you are applying for. See "Types of Room Changes" listed above for details.
If you apply for a room change, you must abide by the following moving conditions. Failure to do so may cause your request to be canceled or may result in the removal and storage of your belongings at your own risk.
All students must move their belongings out of their room by the end of fall semester unless:
If you are not living in the residence halls during Winter Session:
If you are living in the residence halls during Winter Session:
If you have submitted a Room Change request and have not been approved, you will remain in your Fall Semester assignment. Additional room changes may be made during the second week of Spring Semester, however; information about this will be posted in your residence hall.
Like Mid-Year Room Changes, Academic-Year Room Changes will not be granted on a first-come, first-served basis. Rather, requests received between April 26 and May 31 will be considered individually, according to the number of Fall and Spring semesters a student has lived on campus, as well as specific circumstances or need. Requests received after May 31 wil have less priority and will be considered if time and availability permits.
The Academic-Year Room Change has space for additional comments. If you would like to attach any pertinent documentation to your request, please mail (310 Haines Street, Newark, DE 19716) email (email@example.com), or fax (302 831-4266) this to Residence Life & Housing. Medical documentation should be submitted according to the Special Needs Documentation policy. If you are requesting to move to a Designed By You, Substance-Free, or Upperclass Honors housing, please indicate that intent on the form. Make sure you check the appropriate location(s) on the form, as well. You do not need to submit a supplemental application for these Unique Living Options.
Room changes are not guaranteed, as they are dependent upon cancellations received throughout the summer from other assigned students. Room changes are processed in July, as most cancellations and withdrawals are received in June. If your request is processed, you will be notified of your new assignment around early-July. Students who plan to obtain a parking permit will receive notification of their new housing assignment before permits are issued.
The Academic-Year Room Change form will ask you to rank your room change preferences (location, hall type, and room type). The more preferences you list, the greater your chances of being reassigned will be. Please note that if you are not reassigned, you must remain in your current assignment.