Students who apply for individual graduate housing should review the Graduate and Family Housing: Individual Student Contract on this page.
NOTE: Students who apply for shared and family housing should review the Graduate and Family Housing: Shared/Family Housing Contract.
The University of Delaware (the “University”) and an individual University student seeking to reside in University housing (“Student”) enter into this legally binding Housing Contract (also referred to as “Contract” or “contract”). The Student is responsible for fulfilling all obligations under this Housing Contract, including all financial obligations, for the entire Contract Period (defined below). Residence in University housing brings with it certain legal obligations and responsibilities. This document, together with the Student Guide to University Policies and all regulations, policies and procedures published by Residence Life & Housing constitute the Contract between Student and the University. By your submission of this Contract to the University, you are accepting and agreeing to comply with the terms and conditions of the Contract. The Contract, including other material incorporated by link or reference, is subject to change as deemed necessary by the University without prior notice.
The University cannot and does not assume responsibility for personal accident, injury, or illness to residents, guests or visitors, or for damage, theft, or loss of personal property, and the Student hereby releases the University, its trustees, officers, agents, faculty and employees from any liability on account of any accident, injury, illness, property damage, theft, or loss not caused by the University's gross negligence or intentional act or omission. The University will not reimburse Student or his or her parents for damaged, lost, or stolen personal property. Students are encouraged to protect themselves from loss by purchasing appropriate insurance. In that regard, student should review any homeowner's policy that the student or student’s family might have to determine whether the contents of the student’s University room are already covered or could be covered with a relatively inexpensive policy rider or purchase a renter's insurance policy from an insurance company. When students consider this insurance protection, keep in mind the replacement cost of such items as computer, jewelry, musical instruments, electronics, books, calculators, clothes and shoes, and sports equipment. For more information regarding damage to personal property, refer to the Facilities website.
The University cannot guarantee against temporary failures of utility systems or defects caused by ordinary wear and tear. Instead, the University's duty is limited to the exercise of best efforts to provide clean, safe lodging for students with utilities in good working order. Every effort will be made to complete maintenance in a timely manner.
Credits or rebates of housing charges are not given to students when maintenance or pest control is being done to the student rooms, suites, or apartments. Students may be moved to available vacancies in on-campus housing either on a temporary basis or permanent basis. Students who are reassigned on a permanent basis are required to pay the cost of the assigned space.
For information regarding damage to personal property, refer to the Facilities website.
Students may reside in Graduate Student & Family Housing if they are eligible, registered, and in good academic, financial, and disciplinary standing with the University. Eligibility for the Individual Student Contract is limited only to matriculated, full-time graduate students taking at least 9 credit hours each semester. Requests for exceptions may be made to Residence Life & Housing.
Students are required to inform Residence Life & Housing if their student status changes.
Residence Life and Housing will only assign same-gender residents to a room, suite, or apartment, unless it is designated as a family unit or requested by all occupants.
No term or condition of this Student Housing Contract can be waived or modified and no statement made by University of Delaware or its agents is considered a waiver or modification of any term or condition of the Contract, whether expressed or implied.
At the time Student submits his or her Housing Application, a $200.00 security deposit is required.
For new residents, the Contract Period runs from August 15 of one calendar year through July 31 of the following calendar year. The start date of the Contract Period may be delayed if your check-in is delayed because of a space/unit not being available until after August 15. Priority is given to applicants who plan to occupy the apartment by August 15. The end date of the Graduate Student & Family Housing Contract will always be July 31. For those renewing their Contract, the Contract Period will be August 1 to July 31.
New to Graduate and Family Housing
Returning to Graduate and Family Housing
In the event that major repairs/renovations make it necessary for residents to vacate the assigned space or apartment before the end of the Contract Period, notification will be sent at least sixty days prior to the date of the required vacancy. Emergency situations may require immediate vacancy of the assigned space or apartment.
Cancellation requests that occur: (1) Before the Student has been assigned or (2) During the 48 hour grace period after Student is assigned are considered cancellations of the Housing Application. To request a cancellation of the Housing Application, applicants must send a written request, which may be submitted by email to Residence Life & Housing. If cancellation is received before the room assignment has been issued, the Student will be eligible for a refund of $100 of the security deposit. If cancellation is received during the 48 hour grace period, the $200 security deposit will be forfeited.
Returning students who renew the Contract and later choose to cancel must notify Residence Life & Housing by May 31. If the returning student does not cancel by this deadline, the $200 security deposit will be forfeited and the Student will be obligated to the terms of the Contract, unless official release is granted.
Cancelation Request Period
Potential Deposit Refund
Before Space Assignment
During 48 Hour Grace Period
After Renewal of Contract
NOTE: Failure to occupy your assigned space or pick up a key does not constitute cancellation of the Contract. You are obligated to pay for the assigned space for the entire period of the Contract, unless you are officially released from it.
Once the Contract is binding, 48 hours after student is assigned, the Student becomes fully liable for payment of the established rates for assigned housing. Payment for the first month of the Contract Period or portion thereof is due within five days of check-in. Rent includes heat, air conditioning, hot water, electricity, cable TV services, and internet connection.
Rent will be billed to the Student's UD account at the beginning of each month. Monthly rent payments are due by the statement date as assigned by Student Financial Services and student accounts must be kept current. Accounts with a past-due balance will incur a late fee for every month that a balance remains on the account. For more information regarding late fees and payment options, visit the Office of Student Financial Services website.
Student may request release from the contract through the process and conditions specified below. The contract remains binding and the Student continues to be responsible for all financial obligations while a decision is being rendered by Residence Life & Housing.
Failure to pick up a key will not release Student from the Contract.
The Contract shall remain in full force and effect for the remainder of the Contract Period unless the University provides written notice releasing the Student from the Contract.
All requests for release from the Contract must be submitted via the online Request for Release from Graduate Student and Family Housing Contract form to Residence Life & Housing with documented proof of circumstances related to the release request. If these circumstances change after Student is released from the Contract, the release will become invalid and Student will again be obligated to the terms of the Graduate Student and Family Housing Contract.
Note: Failure to pay your rent does not constitute cancellation of your Graduate Student and Family Housing Contract.
A student will be considered for release from the Contract with no fees when proof of one of the following circumstances is submitted to Residence Life & Housing: (1) Graduation; (2) Involvement in an approved University-sponsored academic program, such as an internship, that would make a commute from Newark impossible; (3) Academic Drop or Dismissal; (4) Approved medical, psychological or disability need that cannot be accommodated in Graduate and Family Housing with supporting documentation; or (5) Active Military. Requests must be received at least 30 days prior to the requested release date. If granted release, students who submit late requests will forfeit the $200 deposit, and will be responsible for rent up to their release date and could be assessed an additional month’s rent.
A student may also request release from the Contract with supporting documentation for one of the following reasons: (1) Confirmed financial hardship and change in financial status; or (2) Voluntary official withdrawal or approved leave of absence from the University. If a release is granted under these circumstances, students will forfeit the $200 deposit and will be charged their current month’s rent, plus an additional month’s rent.
These requests for release will be acted upon by Residence Life & Housing following consultation with appropriate offices and necessary verification of information provided. Decisions are made solely on the basis of the documentation submitted, and whether the justification for release meets acceptable circumstances.
If a Student wants to be released from the Contract due to circumstances other than those listed above, he or she may submit a written request to Residence Life & Housing. All releases are approved at the discretion of Residence Life & Housing. Requests must be accompanied by relevant and substantial supporting documents. Authors of the documents or others may be called to verify information and/or provide clarity. Releases may be subject to fees not exceeding the next month’s rent.
Students who have been released from their Contract during the Contract Period must follow the Vacating at the End of Academic Period or Release Date section of this contract
If a request for release is denied, the Student may submit a written appeal to Executive Director of Residence Life and Housing or designee. The fully documented appeal and all appropriate documentation must be submitted within five working days of the date of the original decision letter. If release is granted, the appropriate department administrator will be notified to arrange for any financial rebate due.
If the Student's request for release is denied, the Student is responsible for the cost of the assigned space for the remainder of the Contract even if the Student chooses to vacate the room or apartment.
Eligible Replacement Defined
If Student wishes to be released from the contract, he or she can transfer the contract to another eligible student (replacement). An eligible replacement is a new eligible applicant of the same gender who is willing to assume full responsibility for the Contract. The new applicant must accept a binding Contract for the remainder of the Contract Period, submit a $200 deposit, and remain in housing during the entire period. The replacement must meet the aforementioned eligibility requirements for the Individual Student Contract. To be released for this reason, the student requesting release must submit a written statement to Residence Life & Housing including the replacement's name, contact information, and student ID number prior to the eligible replacement submitting an application. The effective date of release from the Student Housing Contract is the date when the new resident signs in and occupies the space.
Student must comply with all Federal, State, Local and University laws, rules and regulations, including the Contract. Student is expected to know his or her Rights and Responsibilities and must comply with the University's Code of Conduct and the Residence Hall Regulations. At all times, Student must respect the rights and property of all community members in the residence halls or apartment buildings, regardless of their background, beliefs, values, or attitudes. The Student is fully responsible for any and all actions and misconduct by guests and visitors.
The Student agrees to accept responsibility and be held accountable for his/her actions, for proper use and care of the residence hall, dining facilities, assigned space, common areas, and all other University property, and for the actions of his/her guest(s). Student should ensure that guests comply with all University Policies and the Residence Hall Regulations. Prior to hosting a guest, Student should read Guidelines for Hosting Visitors in the Halls to understand the University's expectations of both hosts and guests.
The University will choose and provide furnishings for each room and apartment, unless an unfurnished apartment is chosen. In addition, the University will provide appliances for apartments. Student may only use approved appliances, furniture, and electronic equipment. The Student agrees not to remove any furniture or appliances provided by the University except with the express written consent of the University.
Student is financially responsible for any damage caused to University property. The University reserves the right, when individual responsibility cannot be determined, to hold residents collectively responsible for damage, theft, loss, or special service to the common areas or to University property within them.
The University reserves the right to enter any room at any time without advance notice for the purposes of inspection, repair, maintenance, and protecting the health, safety and security of residents and in cases of emergency, as determined by the University. University officials, the Fire Marshal, and other officials periodically make unannounced inspections to ensure compliance with health, fire, safety and maintenance codes. They are obligated to report evidence of non-compliance observed during such inspections. Similarly, while maintenance and custodial personnel will not search personal property, the performance of their duties may require them to move items of personal property in a student's room. They are obligated to report any observed evidence of unlawful conduct or conditions.
The exchange of rooms or substitution of one occupant for another without written approval from Residence Life & Housing is prohibited. If you would like to move to a vacancy in another building, you must inform Residence Life & Housing of your intentions and be willing to sign a new Contract confirming the specific terms and rates of your new assignment. Your rent charge for the month will be recalculated (if necessary) to reflect rental charges for the period of time spent in each type of assignment. Please note that it is the Student's responsibility to inform his/her roommate about a room change.
The University reserves the right to make room changes or reassignments under the following circumstances, or at its discretion: (1) If a room, apartment, or building needs to be closed for health or safety reasons, or converted to serve another purpose that will benefit the University over the longer term; or (2) If the Student fails to comply with any provision, policy, rule, or regulation; or (3) If a roommate cancels his/her Contract before either student moves into the space (this condition applies only to single graduate students).
The University may reassign a vacant space in a room or apartment at any time. While efforts are made to notify students of any changes, a new roommate may be assigned without prior notification. Students may not intentionally dissuade or discourage newly assigned roommates from moving into the room. Intimidating a newly assigned student is a policy violation, which can lead to termination of the Graduate Student & Family Housing Contract without release from the financial obligation set forth in the Contract.
The residence hall space assigned to the Student by the University must be the Student's primary place of residence. In cases where a Student does not maintain his or her primary residence in the University-assigned space, the University may reassign that space to another student, and the Student will remain bound by the Contract. Subleasing of space is prohibited.
Student is required to vacate University Housing and remove all personal belongings at the end of the Contract Period. All of the following tasks must be completed by 5PM of the check-out date:
All belongings must be removed from the room or apartment and the room or apartment must be swept clean. If the space is left dirty, the Student will be charged for excessive housekeeping. If anything is left behind, the items may be packed and stored by University personnel at the Student's own risk. The Student will be charged a service charge to cover the cost of moving such items. The University will dispose of all confiscated items after thirty days, unless they are claimed.
Before leaving, the Student must make arrangements to have the Apartment Manager conduct an exit inspection. The Student will be financially responsible for any missing items or damage resulting from negligence or misuse of property.
The Student must complete a Check-In/Check-Out Form in conjunction with the Apartment Manager. Keys and access cards must be returned at this time. If Student fails to turn in any key or access card issued to him or her, the lock will automatically be changed, the access card deactivated and the Student will be charged for this service.
Any charges for excessive housekeeping, removal and storage of items left behind or lock changes will be deducted from the $200 security deposit. If the cost exceeds $200 the remaining cost of services will be billed to the student account. Any remaining balance of the security deposit will be credited to the Student's account.
The Student should provide a forwarding address, in writing, to the US Postal Service, as well as to the University of Delaware.
Eligible students who continue to meet eligibility requirements can renew their Contract for a subsequent year. Terms and conditions of renewal are communicated in the Spring Semester and must be renewed by the published deadline. The security deposit will carry over to the next Contract Period.
Security is the responsibility of all students, and students are personally responsible for abiding by the security policies pertaining to residence halls. Actions that compromise the security of residence or living areas will subject the individuals responsible to disciplinary action and related fees. See regulations regarding Keys and Access Cards, Fire Drills and Safety, and other Facilities Regulations for more details.
In the event of a conflict between this Contract, the regulations, policies, or procedures published by Residence Life & Housing and the Student Guide to University Policies, the Student Guide will control.
No delay or failure to exercise any right or power granted under the Contract shall impair any such right or power or be construed to be a waiver thereof.
If any term or provision, or any portion thereof, of this Contract is declared invalid or unenforceable for any reason, the remainder of this Contract shall not be affected thereby and shall continue to be valid and enforceable to the fullest extent permitted by law.
This Contract shall be governed by, and construed and interpreted in accordance with, the laws of the State of Delaware, without reference to its conflict of laws principles.