Those applying for family housing must submit legal documentation of family status, such as copies of a marriage license, birth certificates, and/or Power of Attorney statement. Students are required to inform Residence Life & Housing if their student status changes.
Only the family members noted on the lease are permitted to live in the apartment. Please be aware that having others live in the apartment is a violation of the contract and can lead to termination of your housing contract agreement.
Only same-gender residents will be assigned to a room, suite, or apartment, unless it is designated as a family unit.
The Agreement becomes effective on the Binding Date. The Binding Date of the Graduate Student & Family Housing Agreement is the date that Residence Life & Housing receives a signed copy of the Agreement. For new residents, the Agreement Period runs from August 15 of one calendar year through July 31 of the following calendar year. The start date of the Agreement Period may be delayed if your check-in is delayed because of a space/unit not being available until after August 15. Priority is given to applicants who plan to occupy the apartment by the beginning of the fall semester. The end date of the Graduate Student & Family Housing Agreement will always be July 31. For those renewing their Agreement, the Agreement Period will be August 1 to July 31. In the event that major repairs/renovations make it necessary for residents to vacate the assigned space or apartment before the end of the Agreement Period, notification will be sent at least sixty days prior to the date of the required vacancy. Emergency situations may require immediate vacancy of the assigned space or apartment.
As of the Binding Date, the Student becomes fully liable for payment of the established rates for assigned housing. Payment for the first month of the Agreement Period or portion thereof is due within five days of check-in. Rent includes heat, air conditioning, hot water, electricity, cable TV services, and internet connection.
Rent will be billed to the Student's UD account at the beginning of each month. Students are expected to pay their monthly rent by the 5th of the month and to keep student accounts current. Accounts with a past-due balance will incur a $55 late fee for every month that a balance remains on the account. For more information regarding late fees and payment options, visit the Office of Student Financial Services website.
The Agreement shall remain in full force and effect for the remainder of the Agreement Period unless the Student is released from the Agreement by the University.
Cancellations that occur before the Student has returned a signed Agreement are considered cancellations of the Housing Application. Cancellations that occur after the Student has returned a signed Agreement are considered cancellations of the Agreement. Students who cancel their Agreement after the Binding Date remain fully liable for payment unless a release is granted.
To cancel the Housing Application before the signed Agreement is submitted, applicants must send a written request to Residence Life & Housing. If cancellation is received before the room assignment has been issued, the Student will be eligible for a partial refund of $100 of the security deposit. If the cancellation request arrives after a room assignment has been granted, even if the Student has not yet been notified, the entire $200 security deposit will be forfeited. Returning students who renew the Agreement and later choose to cancel must notify Residence Life & Housing by May 31. If the returning student does not cancel by this deadline, the $200 security deposit will be forfeited and the Student will be obligated to the terms of the Agreement, unless official release is granted.
NOTE: Failure to occupy your assigned space does not constitute cancellation of the Agreement. You are obligated to pay for the assigned space for the entire period of the Agreement, unless you are officially released from it.
The Agreement is binding as of the Binding Date and throughout the entire term of the Agreement regardless of changed circumstances on the part of the Student, such as incompatibility with a roommate or housemate, involvement in a lease in off-campus facilities, or marriage. Students who wish to be released after the Binding Date must file the form, Request for Release from Graduate Student and Family Housing Agreement.
A Request for Release form must be submitted to Residence Life & Housing at least thirty days prior to the requested date of departure. If a thirty-day notice is not given, your request may be delayed for up to thirty days. In that case, you will be charged for the full thirty days, even if the room or apartment was not occupied during that time. Requests can be either hand-delivered or mailed to Residence Life & Housing (5 Courtney St., Newark, DE 19716).
Please note that failure to pay your rent does not constitute cancellation of your Graduate Student and Family Housing Agreement.
A student will typically be released from the Agreement when proof of one of the following circumstances is submitted to Residence Life & Housing:
A student will not be released from the Agreement for any of the following reasons:
If a Student wants to be released from the Agreement due to serious circumstances other than those listed as unacceptable or acceptable, he or she may submit a written request to Residence Life & Housing. Requests must be accompanied by relevant and substantial supporting documents, such as financial changes verified on a Financial Aid form, a medical needs form verified by the Office of Disabilities Support Services, or a medical statement verified by Student Health Services. If such documentation is provided, authors or others may be called to verify information and/or provide clarity.
If a request for release is denied, the Student may submit a written appeal to the Office of the Dean of Students/Associate Vice President of Student Life, Hullihen Hall. The fully documented appeal and all appropriate documentation must be submitted within five working days of the date of the original decision letter. If release is granted, the appropriate department administrator will be notified to arrange for any financial rebate due.
If the Student's request for release is denied, the Student is responsible for the cost of the assigned space for the remainder of the Agreement even if the Student chooses to vacate the room or apartment.
The Student will forfeit the entire $200 security deposit if Residence Life & Housing cancels the Agreement after it has gone into effect. Normally, Residence Life & Housing will provide thirty-days notice before terminating the Agreement. In extreme cases, such as a serious policy violation, however, the University can evict the Student immediately. In that event, the Student would remain financially responsible for the apartment or room rental for thirty days, or the duration of the Agreement, depending on the violation or sanction.
NOTE: If possible, the room or apartment will be reassigned to someone on the waiting list. If the space can be filled, the Student will be billed for the period of time between the effective date of the assignment and the effective date of the new applicant's Agreement. Once the new applicant occupies the space, the Student's assignment and the Agreement will become null and void. If an eligible replacement cannot be found, the Student will be financially responsible for the space, according to the terms and conditions of the Agreement, until the Student is officially released from the Agreement by Residence Life & Housing.
Every student at the University must comply with all Federal, State, local and University laws, rules and regulations, including the Agreement. Students are expected to know their Rights and Responsibilities and must comply with the University's Code of Conduct. At all times, students must respect the rights and property of all community members in the residence halls or apartment buildings, regardless of their background, beliefs, values, or attitudes.
As a resident of a shared living environment, please be aware that you have certain responsibilities to ensure a comfortable living situation for all residents.
Graduate House Only
Residents agree to take trash to the dumpster located at the back of the building.