University of Delaware
Upcoming Events

Course Permit Form - Instructions

Contents:


Before the Semester/Term begins:

Information for Students:
  • Contact the department for any change requests that cannot be done through Web Registration. The Course Permit form is ONLY available to students from the first day of the semester until the Academic Penalty deadline (ie. the last day to change registration or withdraw from courses without academic penalty).

During the Free Drop/Add period (first 10 days of classes):

Information for Students:
  • Students complete a Course Permit form to submit requests for changes to their semester schedule that require permission or that cannot otherwise be done through Web Registration.
  • Course Permit forms time stamped after 11:59 p.m. on the last day of the Free Drop/Add period will be treated as late and incur fees as listed below. It is preferable, however, to submit the form before 5 p.m, as support staff are then available.
  • For course drops, credit hours and grade option changes, students should use UDSIS (the Registration & Drop/Add link under Enrollment).
  • You receive an email when the form has been processed. If the request is denied, the email states the form was CANCELLED and contains a link to view comments. If the request is approved, the email states COPY, with a link to the completed request. If you have not received a response within 2 business days, please follow up with the department offering the course. Check your Web Forms Out Basket to see the form status. When complete, the form is stored in your Web Forms Archive.
  • HOLDS: Students with a hold on their academic record affecting enrollment may NOT process a form. An error message will appear directing them to their Student Center Holds section for an explanation.
Information for Departmental Contact:
  • Departmental contacts are notified by email of course permit ADD requests requiring processing. Forms should be processed daily.
    NOTE: If the request is for an Honors section, the Honors department serves as the department that receives and processes the form.
  • When routing to the Instructor, if he/she does not process the form within 1-2 days, please remind them that students are waiting for a response.
  • Departmental contacts first verify the section enrollment capacity.
  • Approvals:
    • Approve the form by specifying approve in the Approver's Action section.
    • Alternately, Departmental staff can add the Instructor as an approver:
      • In the Routing and Authorization section, in the Role column, choose: Approver in the dropdown box and add the Instructor's email address in the box.
      • In the Approver's Action section, choose: add approver and return to me.
      • The form will route to the Instructor and then be returned to the department.
      • Departmental staff should monitor all requests sent to Instructors to ensure timely processing.
    • After departmental and/or Instructor approval, the form is processed by the department.
    • Copies are automatically sent to the applicable parties. This signals the completion of the request.
  • Rejections:
    • Departments or Instructors can reject a student request by selecting return to originator and cancel form.
    • Use the Comments box to note the reason.
    • Copies are sent to the applicable parties, signaling denial of the request.

After Free Drop/Add and Before the Academic Penalty Deadline:

Information for Students:
  • Students complete a Course Permit form to submit requests for changes to their semester schedule that require permission or that cannot otherwise be done through Web Registration.
  • For course drops, credit hours and grade option changes, students should use UDSIS (the Registration & Drop/Add link under Enrollment).
  • There is NO course "swap" after Free Drop/Add. The dropped course still contributes to the student's total credit hours, the student will receive a grade of "W" and tuition will be charged. Adding an additional course will incur an additional tuition charge if it places the Undergraduate student over 17 credit hours (see What Is The Cost Of Attending UD?).
  • There is a one-time $25 processing fee per term for schedule changes made after the free drop/add period.
  • HOLDS: If there are any holds on the student account preventing registration, students are notified with an error message that will prevent them from completing the form.
  • You receive an email when the form has been processed. If the request is denied, the email states the form was CANCELLED and contains a link to view comments. If the request is approved, the email states COPY, with a link to the completed request. The form is stored in your Web Forms Archive.
Information for Departmental Contact:
  • Departmental contacts are notified by email of course permit ADD requests and should process these requests daily.
    NOTE: If the request is for an Honors section, the Honors department serves as the department that receives and processes the form.
  • Departmental contacts first verify the section enrollment capacity.
  • Approvals:
    • Departmental staff route the form to the Instructor who must indicate whether or not the student was attending the course prior to the free drop/add deadline:
      • In the Routing and Authorization section, in the Role column, choose: Instructor in the dropdown box and add the Instructor/s email address (which appears in the Course Information above) in the E-mail address box.
      • In the Approver's Action section, choose: add approver and return to me.
      • The form will route to the Instructor who answers the questions.
    • Department view-add instructor

    • When the form is received back from the Instructor, the department reviews the answers and adds their approval by choosing Approve.
    • The form is automatically routed to the College Assistant Dean's office for final approval.
    • NOTE: Section changes made after the free drop/add period DO NOT require the Assistant Dean's approval.
  • Rejections:
    • Departments can deny a student request by selecting return to originator and cancel form.
    • Use the Comments box to note the reason.
    • Copies are sent to all applicable parties, signaling denial of the request.
Information for the Instructor:
  • Instructors are notified by email whenever they have a course permit webform that needs processing. Forms should be completed daily.
  • Answer the questions regarding student attendance and add any comments as desired.
  • Approvals: Choose approve to approve the request and route the form back to the department.
  • Rejections: Choose return to originator and cancel form to deny the student request.
Information for the Assistant Dean's Office:
  • The form containing information from the Instructor, along with approval from the department is routed for final approval to the College Assistant Dean's office.
  • Approvals: Choose approve to approve the request. The form is automatically routed to the Registrar's Office for processing.
  • Rejections: Choose return to originator and cancel form to deny the student request.
  • Copies are sent to all applicable parties, signaling completion of the request.

After the Academic Penalty Deadline

Information for the Assistant Dean's Office:
  • Students CANNOT submit this form after the term's Academic Penalty Deadline. The webform directs them to review these requirements and then contact their Student Services/Assistant Dean's Office.
  • The student contacts the Assistant Dean's Office, and the Assistant Dean, if approving the request, will submit the form in his/her name, providing comments and copying the Department or Instructor as needed.
  • The form will automatically be routed to the Registrar's Office for processing.
  • Copies are sent to all applicable parties, signaling the completion of the request.

If you have any questions, contact your Student Services/Assistant Dean's Office or the Registrar at (302) 831-2131.