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Fiscal 2013 Year-End Cutoffs  

The following cutoff dates have been set for transactions to be processed in the current fiscal year:

UD Credit Card Transactions

The last download of UD Credit Card transactions for allocation will be on Monday, July 1st.
Monday, July 8th at 12:00 noon is the cutoff for departments allocating charges in Works. After 5:00 pm, unallocated charges will be processed after the FY2013 close and any further changes will need to be corrected via journal voucher in FY2014.
All reimbursement requests in Works must occur by Friday, June 14th, and those requests must have manager sign-off by 5:00 p.m. on Friday, June 21st to be charged to FY2013 funds.

Invoices against Purchase Orders and Requisitions

Invoices for goods received or services rendered during FY2013 should be properly approved by a purpose administrator and received by Procurement Services by 5:00 p.m. on Friday, June 14th to be processed against FY2013 funds.
Goods ordered with a purchase order from outside vendors and received directly by a department (for which an invoice has not been processed by Procurement Services) will be accrued to FY2013 funds if their value is at least $5,000. It is the responsibility of the Budget Administrator to report the receipt of goods to Fran Naughton at or extension 1461 by 5:00 p.m. on Monday, June 24th to be accrued against FY2013 funds. The report to Mr. Naughton must be the bill of lading or other documentary proof of receipt.

FY 2012-2013 Purchase Order Requests

Friday, June 14th by 5:00 p.m. is the deadline by which fully approved Web forms and support documentation must be received by Procurement Services.

Questions about Procurement transactions and year end can be directed to Fran Naughton at 1461 or All other year end close questions should be directed to General Accounting at 2175.