Fiscal Year-End Cutoffs 2008-2009  

 

The following cutoff dates have been set for transactions to be processed in the current fiscal year:

Procurement Card Transactions

	Tuesday, June 23rd is the last day that a charge can be posted to a Procurement Card and still be counted toward the current fiscal year.
	The last download of Procurement Card transactions for allocation will occur on Tuesday, June 30th at noon.
	Monday, July 6th at noon is the cutoff for departments allocating charges in the Online Allocation System. After 12:00 pm, unallocated charges will be posted to the default purposes and will have to be corrected via Journal Voucher.

Invoices against Purchase Orders and Requisitions

	Tuesday, June 16th by 5:00 pm is the deadline for submitting to Procurement Services all invoices for goods or services received during the 2008-2009 fiscal year. Invoices should be properly approved by a purpose administrator.
	Wednesday, June 24th by 5:00 pm is the cutoff for providing Procurement Services with delivery proof for goods in excess of $5,000 which have been received but not invoiced.

Business Expense Request (BER) Advances and Reimbursements,
Request(s) for Payment to Individual

Tuesday, June 16th by 5:00 pm is the deadline by which both the electronic forms and supporting documentation must be received by Procurement Services. Cash Advances must also be closed out by this time.

Questions about Procurement transactions and year end can be directed to Fran Naughton at 1461 or naughton@udel.edu. All other year end close questions should be directed to General Accounting at 2175.