Subject: University Policy Regarding Contracts
Date: Wed, 13 Mar 2002 11:54:31 -0500
From: purchasing@UDel.Edu
Organization: University of Delaware
CC: David Paul Roselle <roselle@UDel.Edu>, Daniel Rich <drich@UDel.Edu>
March 13, 2002
To: Vice Presidents, Deans, Department Charipersons and Directors
From: David E. Hollowell, Executive Vice President
Stephen M. Grimble, Vice President & University Treasurer
Subject: Leases and Contracts
As the University has grown in size and complexity, so has our need to enter into contractual agreements with outside parties.
Contracts can range from leases of or for space to complex agreements for services supporting our core institutional
activities. It is important that all University contracts contain a variety of standard terms and conditions that will
provide the University reasonable assurance that we can enforce the terms of the contract and provide appropriate protection
against liability and other business risks. Persons signing agreements with outside parties should be those authorized to do
so by University policy, or so delegated by those with authority.
The University Offices of Real Estate and Risk Management and the Purchasing Department have expertise and experience in
negotiating and reviewing contracts. All contracts, with the exception of those entered into by the Research Office, should be
reviewed by one of these offices before signing. In general, contracts where the University is purchasing or leasing goods or
rvices should be reviewed by the Purchasing Department. The Office of Real Estate and Risk Management should review contracts
where the University is selling goods or services, or leases of or for space. These two offices will coordinate their efforts to
ensure consistency. All contracts must be reviewed, and a copy of the signed documents be retained by one of the above offices.
If your unit has contracts currently in place that have not been reviewed by either of these offices, we ask that you please send
them a copy for their files.
We encourage you to make early contact with Real Estate and Risk Management (ext. 2971) for leases, or Purchasing (ext. 2161) for
contracts you may be considering. Additional information can also be found in Policy 3-2: Contractual Liability in the
Policies and Procedures Manual.
Cc: President David P. Roselle, Provost Daniel Rich
