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Terminated Employee Files

When an employee terminates from the University, their personnel file should be purged and sent to Payroll & Systems Administration within one year of the termination date.

Payroll & Systems Administration keeps Vital Records for all employees. Since the original forms are in the Vital Records, do not send copies of the following documents:

Application for Employment
Benefits Forms
Performance Appraisal
Position Request
S Contract

Please forward the following original documents:

Exit Interview
Final Staff Time Sheets
Resignation Letter
Work Records (i.e documents/memos pertinent to employee’s job)

If you have any questions, please contact us.