AAPT Chesapeake Section

CONSTITUTION

Revised November 8, 1997
(Available as a Word document.)

ARTICLE I.   NAME

The name of this organization shall be the Chesapeake Section of the American Association of Physics Teachers.

ARTICLE II.   PURPOSE

The purpose of this organization shall be the advancement of the teaching of physics, the professional advancement of the teachers of physics at all levels, and the furtherance of the appreciation of the role of physics in our culture.

ARTICLE III.   MEMBERSHIP

  1. The membership shall consist of three classes: regular members, emeritus members, and junior members.

  2. There may be enrolled as regular members of the Chesapeake Section anyone interested in the teaching of physics in this geographical region.

  3. There may be enrolled as emeritus members of the Chesapeake Section persons who have been regular members and who have reached the age of sixty years.

  4. There may be enrolled as junior members of the Chesapeake Section only college, university, and high school students.

  5. The privilege of the vote shall be conveyed upon only those regular members in good standing and emeritus members of the Chesapeake Section.

  6. Office-holding power shall be vested in regular members in good standing and emeritus members of the Chesapeake Section.

  7. The secretary shall receive applications for transfer from regular membership to emeritus membership, and shall have full power to approve such transfer upon receipt of evidence that the conditions of emeritus membership have been met.

ARTICLE IV.   OFFICERS

  1. The officers of this section shall be a president, a vice president for communications, a vice president, a secretary, a treasurer and a representative to the National Council (the Section Representative) with the usual duties pertinent to such offices except as modified below.

  2. The terms of the president and vice presidents shall be for one year subject to election for a total of no more than two consecutive terms. The terms of the secretary and the treasurer shall be for two years, subject to election for a total of no more than two consecutive terms, and shall be staggered so that only one of these officers shall be elected at any one annual election.

  3. The Section Representative to the National Council shall be elected in the same manner as are other elected officers of the Section, and shall serve a term of office of two years. The member of the Section who is completing his term as Section Representative to the National Council is eligible to succeed himself for three additional two-year terms.

ARTICLE V.   EXECUTIVE COMMITTEE

  1. The Section shall be governed by the Executive Committee. The Executive Committee shall have at least two stated meetings per year. It shall approve a budget, drafted no later than the fall meeting of the Section. The treasurer is responsible for the expenditure of all funds within the approved budget.

  2. The Executive Committee shall consist of the officers of the Chesapeake Section and the two living past presidents of most recent incumbency.

  3. A Financial and Auditing Committee, appointed by the president, shall examine the books of the treasurer, report on the financial status of the Section at each annual meeting, and make recommendations on budgetary matters and dues.

  4. The Membership Committee shall consist of the members of the Executive Committee and shall perform the duties assigned to this Committee by this Constitution and its by-laws. The secretary shall be the chairman of this Committee.

  5. The president or the Executive Committee may appoint additional committees as need be. The term of these additional committees shall be fixed by the president or the Executive Committee, whichever established the Committee.

ARTICLE VI.   ELECTION OF OFFICERS

Officers shall be elected at the annual meeting and take office on the first of the next month. Vacated offices may be filled by action of the Executive Committee.

ARTICLE VII.   AMENDMENTS

This Constitution may be amended by a two-thirds majority of those members voting in a mail ballot, conducted by the Executive Committee. Proposed amendments, sponsored either by a majority of the Executive Committee, or by a petition to the president, signed by at least 30 members in good standing must be submitted to all members in good standing within one year after the annual meeting following the presentation.

Article VIII.   DISTRIBUTION OF ASSETS IN THE EVENT OF DISSOLUTION

In the event of dissolution, any assets held by the Chesapeake Section of the American Association of Physics Teachers shall be distributed to the American Association of Physics Teachers (national organization) to be used in ways to further the teaching of physics excepting that if dissolution is meant as part of reorganization in which case all assets will transfer to the newly reorganized Section.

BY-LAWS

I.   DUES

  1. Annual dues shall be set by the Executive Committee to cover necessary expenses. There shall be no dues for emeritus or junior members.

  2. The dues shall be for the academic year and shall be payable the Fall meeting of that year in order to maintain regular membership in good standing.

  3. For any section meeting, the Executive Committee may establish a registration fee for the purpose of defraying the expenses of that meeting.

  4. The Executive Committee shall report a planned budget for the following year at the annual meeting of the section.

II.   MEETINGS

  1. There shall be two meetings per year, one being held during the Fall academic semester and the second during the spring academic semester. The time and place of these meetings shall be determined by the Executive Committee.

  2. The annual meeting of the Section shall be the Fall meeting.

III.   AMENDMENTS

These by-laws may be amended by a two-thirds majority of the members voting at an annual meeting provided the proposed amendment was included in the secretary's notice of the meeting, or by a two-thirds majority of those members voting in a mail ballot.

IV.   THE COMPOSITION AND DUTIES OF THE NOMINATING COMMITTEE

  1. The Nominating Committee shall consist of the three immediate past presidents of the Section currently active in the Section.

  2. The most immediate past president shall be in the chair.

  3. It shall be the duty of the chair to convene the meetings of the Committee, to see that each nominee is contacted personally to see if the nominee accepts the nomination, and to submit the completed slate of candidates to the incumbent president of the section two weeks prior to the annual meeting.

  4. It shall be the duty of the chair after the election has been completed at the annual meeting to see that all successful candidates have been notified of their election whether or not such candidates' names were on the slate prepared by the Committee.

  5. It shall be the duty of the chair of the committee to submit to the Secretary of the Section the list of elected officials for transmission to the National Office. Upon completion of this duty, the charge of the chair terminates. The Committee then stands in recess until the following year or until a vacancy occurs. In this later case, the Committee is again called into session but with the membership and chair as if it were functioning for the next annual meeting.


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Last updated March 25, 2001.