Meeting Minutes: June 12, 2013
President’s House on Kent Way
SSAC Members Present
Tom LaPenta (Interim Associate Vice President, Human Resources); Jennifer Brown (Labor Relations), Hannah Messner (Benefits), Linda Everardo Spotts (Faculty & Staff Assistant Program), Susan Williams (Office of the President)
Tom LaPenta welcomed everyone to the meeting; Susan Williams welcomed everyone to the President’s house at 47 Kent Way, and gave us all a tour of the grounds and lower level.
April 2013 minutes were approved.
Tom LaPenta announced that our new Provost Domenico Grasso is officially starting August 15.
Tom offered to contact facilities to be sure that information is shared with IT regarding the safety of snaking new lines through some of the older buildings on campus, relating to any possible asbestos hot spots that may still exist (UD performed major asbestos abatement in years past, but there are still just a few buildings on campus that contain small amounts of asbestos).
The UD Benefits Fair was a huge success. UDaily noted that as many as 1200 people attended the event, including many retirees. It was mentioned that many of the giveaways were gone by the time many people arrived in the afternoon; is there any way for the vendors to split up or stagger their giveaways so that afternoon people can get some of the nicer giveaways? Tom said that they can look at that, or we can ask if they can bring more stuff. Also, people stated that it was very crowded—is there any other place on campus where it can be held? After much discussion it was decided that the centralized location of Trabant is quite nice, and it can be cost-prohibitive to hold it at some of the other larger locations on campus. It was suggested that HR relook at the layout to see if there is another way the area can be laid out.
Tom spoke of the new time and attendance system, and the training that will be available for everyone.
Parking rate increases for 2013-14 were discussed, and some enhancements with the new categories were provided (new grey option, garage permits now good in all garages).
It was briefly mentioned that the merit pool is 1%.
Presentation by Linda Everardo Spotts
Linda is a counselor with the Faculty & Staff Assistance Program. They are part of the Employee Assistance Program. Their program is made up of four components: counseling; mediations and facilitated dialogues within departments with the objective that the department can function; workshops that focus on the mental health area (including alcohol and drug issues); and testing for the Department of Transportation (DOT) random drug and alcohol testing, which is conducted monthly. UD employees are encouraged to contact them if they are having personal or employment issues that are affecting their performance, or the performance of their office.
If you want a vending machine in your building, contact Facilities and Auxiliary Services with your request (http://www.facilities.udel.edu/comments.aspx).
There was a situation with a new employee onboarding with HR and it took an inordinate amount of time, where it was felt it was not a good way to introduce someone to UD. Tom would check into this to see why it sometimes takes so long.
What is the emergency procedure if there is a train derailment in Newark? This is an event that was covered in a previous NSAC meeting held at the Bob Carpenter Building. Marcia Nickel, Emergency Prepare Manager with Campus & Public Safety was contacted. An answer will be provided by the next meeting.
A constituent had problems with their supervisor, and they contacted their supervisor’s supervisor; when their supervisor found out they said to not go over their head again or they could lose their job—is that true? Tom LaPenta said that is not true, UD will not fire people for talking over their bosses head and if things got too bad to contact Labor Relations.
It was asked if the Grievance Procedure Advisory Council (GPAC) and Grievance Procedure Advisory Board (GPAB) were still functioning as complete units; Tom said he would check and make sure that information was still current at the website, and he would look into having a training session with them. The specific functions of GPAC and GPAB can be found at the UD Policies and Procedures website, http://www.udel.edu/ExecVP/policies/personnel/4-91.htm.
Constituents protested that in light of UD only offering a 1% merit pool this year, parking fees went up and shouldn’t have. The group discussed that perhaps for future parking increase notifications they can be stated as a percentage increase—perhaps it would have less impact if the actual percentage was provided.
Why are UD employees being asked to use another UD card to be able to use the dining halls on campus? Why was information not provided ahead of time for this? The representative from Aramark was contacted. There have been no new changes regarding cards to be used in the dining hall by employees. If the employees purchase a meal plan this is added directly to your University ID, no additional card will be issued. If an individual is still having a problem we will need specific information and Aramark will be contacted.
Nominations are being help for the odd-numbered districts in NSAC.
Tom suggested that the next NSAC meeting be held at the ISE building, but also asked the group for meeting location suggestions.
Meeting adjourned at 4:00 p.m.