Meeting Minutes: April 10, 2013
Location: Bob Carpenter Center Club House
SSAC Members Present
Marge Hadden (District 1)
Kathy Murphy (District 2)
Staci Truitt (District 3)
Laura Gleason (District 4)
Derrick Allen (District 5)
Susan Zarebicki (District 6)
Ladonna Miller (District 8)
Cathy Corsi (District 10)
Lisa Varnes (District 11)
Carol Brower (District 12)
Districts 9 and 7 are vacant. Lisa Collins (District 13) was excused.
Jennifer Brown (Labor Relations), Marcia Nickle (Emergency Manager, Office of Campus and Public Safety)
Tom was unable to attend; Cathy Corsi proceeded with the meeting in his absence. Jennifer introduced herself and stated that she will represent Tom by taking concerns back to him and it will be addressed by the next meeting.
It was suggested that when they become available online that HR contact NSAC reps so that they can email their constituents. Carol requested a change to the online version of the minutes, and the February 2013 minutes were accepted as changed.
Presentation by Marcia Nickle
The UD Alert system was discussed in detail: its uses, when it was introduced on campus, how it benefits employees and students. She stressed that we should be alert at all times, to look for exit options in advance of an emergency situation.
Marge asked Marcia about UD’s decision not to close UDDC the day of the courthouse shooting. Marcia replied that the decision was made not to close the facility because the perpetrator took themselves out, all weapons were confiscated, and an officer was sent to the UDDC to stand guard. Marge stated that although that was fine, many students had trouble getting to the building because the streets were cordoned off. It wasn’t just about safety and security, it was also about accessibility and sensitivity to what’s going on.
It was asked if UD Alert could be used for snow emergencies, as it was used for hurricane announcements. Marcia stated that it would not, they have not been asked to utilize it for that, there are a number of ways that UD announces closings.
Marcia said she’s available for additional information or questions at: 302-831-0383 (office) or 302-584-5948 (cell).
Although classification and compensation was Old Business, it is not still completed. Jennifer stated that there is still not a date to announce when it will be completed.
It was again requested that NSAC receive the new constituent list; everyone stated to just send them the complete list, we will cull out our own districts from that list (to make it easier for HR).
We have a new Provost, Dominico Grosso who will take office on August 15. Nancy Brickhouse will step down as Interim Provost, and will continue on campus in her regular or previous capacity.
The Benefits Fair will be held on Tuesday, May 14 from 9:30 a.m.-3 p.m.
Benefits Open Enrollment is May 13-29. Remember you MUST complete the Spousal Coordination of Benefits form if you are covering your spouse; this is a State requirement.
HR is working on implementing the new sick and vacation time keeping software for all staff. It will all be automated by HR, instead of a time and attendance person who keeps it on hand and turns it into Personnel once a month. There is no date as to when it would be implemented, but it is getting close.
How will Pearson be impacted once the ISE Building opens in summer? Cathy stated it won’t be impacted at all, you will still have a parking space, no one will have to circle as has been done in the past.
Cathy said parking questions and answers are posted on their website: http://www.udel.edu/transportation/parking/
It was asked if there was a plan to repave Academy Street. The answer is yes, but it will be done after the construction is completed that is scheduled for that block.
Lately staff webmail has been having many problems. Are there plans for improvement? Marge stated that she had contacted IT in the last week who stated that they are aware of the problem and are working on it with the Mirapoint technicians; they said to “Tough it out.”
A constituent parks in the gated lot next to the library and on a couple of occasions their ID was forgotten, they called the Parking office, and was given permission to park in the regular Central zone for that day. This happened a second time and the person in Parking said it’s not possible to park in the regular Central zone for the day and had no idea about it being acceptable. Therefore, the constituent had to park in gold for the day. The constituent feels that all Parking employees should offer the same options. Cathy talked with Jenni Sparks and said the first default is to send someone over from Parking to swipe that person into the lot. Some people can wait and some can’t. Apparently, if it’s spring break or summertime or holiday, if we’re not crowded they will say just park in the Central zone for today; but that’s not always possible. That permit for that gated lot is not valid in that Central lot; so if the person forgets their card they should wait to be swiped in, and if they aren’t willing to wait they will go to gold parking.
Two HR concerns were mentioned and Jennifer asked that they be forwarded to her for comment. Both concerns were about onboarding either a student or benefitted employee.
The crosswalk in front of the Library to the Visitors Center—it was discussed whether it would be put in or not. After much discussion, it was recommended that the bus stop be moved to accommodate the safer crosswalk.
A constituent complained about FedEx trucks parking on the sidewalk; it was told to call Parking, they’ll send someone over to ticket.
It was asked about the new phone system that will be delivered through our office computers. It is supposed to be installed by August 2013. Marge reminded everyone to remember that some buildings on campus are considered “hot” buildings because of asbestos. If you are in a hot building and someone is snaking wire, you have to tell them to stop and they have to work through Health and Safety.
Tour of Bob Carpenter
Meeting adjourned at 4:30 p.m.