Office of the Vice President
for Administration

Salaried Staff Advisory Council

Minutes November 17, 2004

Please submit agenda items for the December 15, 2004 meeting to Julie Skeen by December 10, 2004

The meeting was called to order at 2:31 p.m.

SSAC members present were:
Member District Member District
Marge Hadden1 James Elfers10
Kathy Murphy2 Marlene Osborne10
Susan Katz3 Gwen Robison11
Mayra Focht6 Kimberly Doucette14
Michael DiMauro7 Charlene Mylin15
Gwen Davis 8 Sue Lane16
Wanda McCracken9

Members Absent: Quenna Neal (#12), Paige Seppanen (#17)

Members Excused: Sally Poultney (#5), Patti Hall (#13)

Others Present: Maxine Colm, Thomas LaPenta, Julie Skeen


Minutes

The October 20, 2004 minutes were approved as written.

Old Business

Ms. Hadden reported that a new water fountain on the 2nd floor of Clayton Hall had been installed.

Constituent Concerns

A constituent of Ms. Lane suggested that UD purchase the Jewish Community Center to utilize as an extension of the Carpenter Sports Building. Dr. Colm responded that approaches have been made to the University by the Jewish Community Center.

Ms. Doucette relayed the difficulty some employees have found in transitioning from administrative to academic positions and asked if SIS training might be offered. Dr. Colm noted that such training might compromise the confidentiality of student information. She noted, however, that the current student information system will be replaced by a new component of PeopleSoft and such training will be available. Dr. Colm advised that employees seeking position changes should make certain that they are applying for jobs that fit their skills.

A constituent of Ms. Katz asked why the fitness class passes are valid only for a semester or winter session instead the academic year. The constituent was often unable to utilize all passes during a single session and felt it would be an incentive for employees to purchase more passes if they could be used through May and not forfeited at the end of the shorter sessions. Barry Miller, Recreation Services, responded:

The schedule for the Fitness Classes is on the web and usually hard copied prior to Fitness Class Passes going on sale. Therefore people can plan their purchases according to our Fitness Class Schedule for that session (fall, winter, spring, summer). We must operate this way for accounting and programmatic purposes. Fitness class schedules change each semester due to instructor and facility availability as well as demand for certain times and types of classes that we can offer. Therefore it does not make sense to sell passes for an entire year when the schedules change each academic session. Furthermore our primary mission is to serve the students and operating with their academic calendar works best.

Ms. Katz also asked if there was a way to increase wellness dollars to employees who utilize the total current allotment. Dr. Colm responded that there was not. She explained that wellness dollars were an incentive to encourage employees to be healthy. Mr. LaPenta noted that the fitness center was now open for portions of each day and that new equipment is now on site.

Ms. Focht asked for clarification of how employees must take their vacation days. Mr. LaPenta explained that this is not set by policy. Operational needs may be taken into consideration by each department prior to approving vacation schedules.

Announcements

Dr. Colm noted that the Presidentís reception for United Way solicitors has been postponed until January. She reminded members that the PAC/SSAC holiday luncheon would be held December 17 in the Ewing Room of Perkins Student Center.

SSAC Meeting Schedule

After a general discussion, members agreed to poll their constituents regarding the committee meeting on alternate months and to bring up the matter again at Decemberís meeting.

Grievance Committee

Ms. Hadden reported that the grievance committee had held a meeting. She said the year had been a good one with little grievance action. She attributed the drop in grievance activity to the fact that many employees are seeking resolution of workplace issues through the services of the Faculty and Staff Assistance Program (FSAP).

Two positions are now open on the Advisory Board and nominations are being solicited. Biographies of all nominees will be reviewed and followed by a vote at the December 15 meeting. The new board members will assume their responsibilities effective January 1, 2005.

The meeting adjourned at 3:06 p.m.

Respectfully submitted,

Thomas LaPenta

Reviewed by Marge Hadden as authorized by SSAC.



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