Office of the Vice President

for Administration
 
Professional Advisory Council

Minutes March 14, 2007

Agenda items for the May 9, 2007 meeting need to be submitted to Burt Wilson
by May 3, 2007.

The meeting convened at 2:30 p.m. by Paul Pusecker.

PAC members present were:
Member District Member District
Paul Pusecker 1 Burt Wilson 9
Patricia Grim 3 Barry Miller  10
Maria Mullin 6 Doris Miklitz 11
Daniel Bailey 7 Deborah Cohen 14
Michael Parisi 8

Members Excused: Gerald Hendricks #5, Christina Mason Johnston #4
Alternates: Maria Pautler #5
Members Absent: Suzanne Stanley #12 and Cyndi Jumper #13
Others Present: Maxine Colm and Richie Holland

Minutes

The January, 2007 minutes were approved as written.

Constituent Concerns

Ms. Miklitz reported concerns from several employees in the Library regarding the amount of time it was taking to process BERís (Business Expense Reports). Burt Wilson stated that it generally takes approximately 7 Ė 10 days, but is taking longer because they are short staffed due to a staff member who is out on extended medical leave. The process is now taking approximately 3 business weeks. Burt also stated that if there are any problems with information or data on the forms, the forms are being returned to the employee with comments. Procurement is asking the University community to pay attention to the information being entered on the form. Burt also stated that Procurement is currently working with IT to develop a process where receipts for BERís can be scanned and sent along with the BER as an electronic package.

A constituent of Ms. Cohenís expressed a concern regarding the inclement weather policy (Policy 4-23). Her constituent feels that faculty and students receive special treatment. Dr. Colm stated that the University does not expect faculty, staff or students to take unnecessary risks to meet their obligations due to inclement weather.

Several constituents of Mr. Puseckerís expressed concern regarding the process the University uses to determine when to close and how that information is relayed when there is inclement weather. Dr. Colm stated that if it is snowing during the day, a decision will be made by Dr. Colm, Vice President for Administration, Mr. Hollowell, Executive Vice President & University Treasurer, and President Roselle. Their decision to close offices early and to cancel evening classes is based on information provided by Mr. Flatley, Director, Public Safety and the Delaware State Police regarding road and weather conditions. If a decision to close early and cancel evening classes is made, Dr. Colm notifies John Brennan, Public Relations, who then notifies local radio and TV stations, as well as placing an announcement on the Universityís website. Dr. Colm then notifies the Provost as well as her immediate staff. The Office of Human Resources will notify departments of the decision to close. If it snows during the night, Dr. Colm receives a phone call between 5:00 a.m. and 5:15 a.m. from Chief Flatley, relaying information he has received from the EMS for the State of Delaware and the Delaware State Police regarding road and weather conditions. Dr. Colm then consults with Mr. Hollowell and President Roselle on whether to open late or close. If a decision to open late or close is made, Dr. Colm notifies John Brennan, Public Relations who then notify local radio and TV stations as well as placing an announcement on the Universityís website. Dr. Colm then notifies the Provost as well as her immediate staff. Burt Wilson asked the question, ďIf the governor closes the roads, would the University close?Ē Dr. Colm stated we would close if the governor declared a State of Emergency.

Mr. Wilson expressed a concern from an employee who is in a professional position regarding having to work extra hours after the normal 40 hours and being compensated. When the employee wanted to take a day off the following week for extra hours worked the previous week the employee was told to submit a request for vacation time. Dr. Colm stated that Professional staff members may be granted compensatory time for hours worked over and beyond the normal work schedule. Compensatory time would not be hour for hour and the director or head of a unit makes that decision. If the employee is dissatisfied with the outcome, the employee should contact Tom LaPenta, Assistant Vice President for Labor Relations and Human Resources.

Dr. Miller inquired if another employee computer purchase plan would be offered. Dr. Colm replied that she had no knowledge of such a plan.

Committee Reports

The Faculty Senate Report for February 5, 2007 and March 5, 2007 were presented by Maria Pautler for Gerald Hendricks.

The Faculty Senate Report

February 5, 2007

UD Provost Dan Rich opened the meeting with an announcement that a search has begun for a new vice president for student life. Rich also stated that UD has set a new record for undergraduate admission applications and that UD continues to attract a larger number of nonresidents that any other public university. The graduate education program continues to improve with more than 200 doctorates awarded annually. The Provostís Office has funded a program offering innovative graduate education grants. Details will be released later this semester. UD ranks number one among public universities in participation of Study Abroad with about 1,200 students participating this year. Consequently, UD will receive the Andrew Heiskell Award for Innovation in International Education in March at the United Nations. Rich further noted the growth in online education, but that it will remain a supplement to campus instruction.

A representative of the Direct Action Committee of the Delaware Undergraduate Student Congress read a statement calling for UD to provide domestic partner benefits.

A dozen curriculum changes were approved unanimously and the senate voted to disestablish the Food Business Management and Technology major, and to change the name of the Department of Fine Arts and Visual Communications back to the Department of Art.

March 5, 2007

There were no announcements by either the Provost or Senate President. No old business and no new business. A consent agenda was passed unanimously, and two resolutions also passed unanimously changing the Department of Linguistics name to the Department of Linguistics and Cognitive Science, and disestablishing the Master of Art program.



The Parking Advisory Board report for March 6, 2007 was presented by Mike Parisi.

Parking Advisory Board Report

Parking Advisory Committee 2007
 

Revenues and Expenses 
FY08
Projected Revenues
Projected Expenses
$4,595,200.00
 
$4,986,885.00
 
FY07
Projected Revenues
Projected Expenses
$4,672,236.00
 
$4,598,916.00
 
FY06
Projected Revenues
Projected Expenses
$4,504,273.00
 
$4,478,592.00
 

FY07 Budget:

Anticipated income from the CFA garage has been lacking during the budget year.  We had a more consistent use of the CFA garage due to the construction workers parking there during the work week.  We presently do not have that and usage of this garage has slipped some.  We are optimistic that with events being held at the Center for the Arts and students who utilize the facility for practice will use the CFA garage.  We also are looking at other alternatives to attract individuals to park at this location.

We have been fortunate once again this winter season.  Our cost for snow removal has not been what it was in years past.

We are seeing a leveling out of the number of parking permits that have been purchased.

FY 08 Budget:

The projected budget for the transportation department is over 1.3 million.

The debt service for the upcoming fiscal year is over 1.5 million.

Permit fees will increase 4.0 percent.

We continue to work with Grounds and Facilities to determine what lot repairs, expansion, and equipment upgrades are needed.

Type FY 2007 FY 2008
Blue Free Free
Red     93.00     97.00
Gold   285.00   300.00
Resident Student   400.00   416.00
Gate Lot   428.00   450.00
7-5 Reserved 1,010.00 1,050.00
24 Hr. Reserved 1,315.00 1,368.00
Student Gate   588.00   612.00
Motorcycle     55.00     58.00


Proposed Permit fees will increase by 4.0%.

Raise the price of a daily parking pass from $4.00 to $5.00.

Change the night rates of the pay lots to reflect the full rate until 10 p.m.


Announcements

None

The meeting adjourned at 2:53 p.m.


Respectfully submitted by,

Cindy Delaney

Reviewed by Burt Wilson, Secretary, PAC

 

................................................................................
PAC Minutes
PAC-SSAC Home
VP Finance & Administration Home
University of Delaware Home