Professional Advisory Council
Minutes March 8, 2006
Agenda items for the May 10, 2006 meeting need to be
submitted to Theresa DeRose
by May 1, 2006.
The meeting convened at 2:31 p.m. by Thomas LaPenta.
PAC members present were:
||Mary Jo Mankin
Members Excused: Paul Pusecker #1, Trudy Riley #2, Theresa DeRose #8,
Burt Wilson #9,
Melissa Scott #14
Alternates: Sharon Bathon #14
Members Absent: Patricia Grim #3
Visitors: Sandra Tilford, Alumni Relations
Others Present: Maxine Colm, Richie Holland, Thomas LaPenta, Julie Skeen
The January 2006 minutes were approved as written.
Employee Satisfaction Survey
Michael Middaugh, Director of Institutional Research and Planning, discussed briefly a survey that was completed in 1995 to determine employee satisfaction and campus climate. He stated that it is now time to conduct a similar survey. A new instrument has been developed which addresses satisfaction with the University’s work environment. Upon approval by senior staff, the survey will be made available in a Web-based version in late March or early April. Hard copies of the survey will be provided to hourly employees. He noted that a hard copy will also be available on request to any employee who prefers that format. Dr. Middaugh indicated that the Web-based survey may take 10 to 15 minutes for completion and must be completed in one sitting. The survey results will be reported to PAC. Dr. Middaugh suggested that members send him an e-mail with any questions they may have.
A constituent of Ms. Groff reported having a problem with the limited parking
at the Carpenter Sports Center. Dr. Colm noted that additional parking is available
at the nearby Hollingsworth lot (Lot #19) since student parking has been restricted
in that lot. James Grimes, Public Safety, reports that in '04-'05 there were
300 spaces allocated to resident students. In '05-'06 there are 200 spaces
allocated to resident students. There are a total of 506 spaces in Lot #19.
Ms. Groff’s constituent reported that maintenance mechanics are parking
their University vehicles in the gold lot behind Pierson Hall, then entering
their personal vehicles parked in the same lot to leave campus. Mr. LaPenta
noted that this complaint has been raised in the past, as some constituents
have considered this an abuse of parking privileges. In an earlier response,
Mr. LaPenta said that these employees are paying customers and are exercising
their parking rights.
Ms. Groff asked if a salary compensation study for Intercollegiate Athletics
is planned. Dr. Colm said she was unaware of any such study as were Messrs.
LaPenta and Holland.
Mr. Hendricks asked why Presidents’ Day was not a UD holiday. Mr. LaPenta
replied that UD “leads the league” in holidays, and, since so many
days off are sanctioned around the end of the year, observance of an additional
holiday in February is not feasible.
Excellence in Service Award Program
Mr. Holland outlined this new award program which will recognize the outstanding contributions of professional and salaried staff. The program is budgeted for up to six awards of $2,500 each in any one year. Awardees will be selected by a committee comprised of PAC, SSAC and HRAC members as appointed by the Vice President for Administration. Full details of the program and submission forms can be accessed at http://www.udel.edu/hr/excellenceinservice/. Nominations for 2006 awards will be accepted through March. Nominations received after March 31 will be considered for the following year’s awards. Dr. Colm noted that this award is broader in concept and scope than the former Merit Award and emphasized the importance of providing supporting documentation. Mr. Holland also stressed that nominees must be permanent, full time employees.
Performance Appraisal Process
Mr. Holland reminded the group that the appraisal process is currently underway and should be completed before April 28, 2006. He stressed the importance of meeting personally with employees during the review. Mr. Holland also noted that he and Mr. LaPenta are available for consultation on difficult appraisals.
Faculty Senate minutes from 2/6/06 and 3/6/06 were presented by Gerald
Faculty Senate Meeting February 6, 2006
Provost Rich reported on an academic roadmap being developed entitled “A
Commitment to Delawareans” targeted toward middle school students.
Stating, “If Delawareans do these things and do them well, there
will be a place for them at UD.”
The document provides detailed requirements, and emphasizes that the path
to college begins in middle school. When completed, it will be available
on the web, and distributed to Delaware schools.
Director of Admissions, Lou Hirsh noted the rising level of competition among
high school students. His hope is that this document will encourage high schools
to offer more honors courses, since the admission requirements include completing
two honors courses. He also is concerned about high school seniors who coast
their final year, leaving them unprepared for the rigors of college.
More than 21,000 applications have been submitted for fall enrollment, and
every one will be read and evaluated. 92 % of Delaware applicants are accepted.
For some, the Associate in Arts Program is recommended with the option of later
transferring to the main campus. Out of state students are almost always well
qualified, so factors for admission include special talents, life experiences,
overcoming adversity, first generation students, and interesting combinations
of academic experience.
Hirsh also noted that 340 more Freshman were admitted this past year compared
to 15 years ago, and the increase was all from in-state students.
All 11 items on the Consent Agenda were adopted.
Faculty Senate Meeting March 6, 2006
Provost Rich opened the meeting with an introduction of the Periodic Review
Report being completed for the Middle States Review.
He noted that accreditation is a means of self regulation and peer review,
which minimizes external control. The accreditation review is conducted every
10 years, with the last being held in 2001. A midpoint report is required
to both address any deficiencies found in the review and to anticipate where
we are going. No deficiencies were found that required attention, but nine
suggestions were offered.
Vice Provost Gempesaw continued noting that UD’s self review was being
used as a model by other Universities. The process has had to adapt to a few
new criterion such as Assessment requirements.
The report will be posted on the web by next week, and all Senators were encouraged
to provide comments.
A Consent Agenda of 18 items were adopted without challenge.
A resolution offered to revise the Harassment policy also passed without dissent.
A presentation by Jan Blits reiterated that the policy is not a speech code,
but only prohibits unlawful acts. He noted that the amended policy addresses
several concerns that had been expressed during the original discussion last
spring. The revised policy codified the process, added that any investigation
should be concluded within 30 days and that confidentiality will be protected
at every step.
Parking Advisory Board Report
Meeting of February 17, 2006
Jim Flatley, Director of Public Safety, brought the meeting to order. Members
of the board include Jim Grimes, Public Safety, Doris Miklitz, Library, (PAC
Representative), Mayra Focht, Library (SSAC Representative), Tom Lapenta,
Labor Relations, Al Roberson, Treasurer’s Office, David Bellamy, Mathematical
Sciences, (AAUP Representative), Eugene Taylor and Judi Bell, Facilities,
(AFSCME Representatives). The student representative had been invited but
did not appear.
After introductions, Jim Flatley handed the floor to Jim Grimes to bring the
group up to date.
Gain in parking on Laird Campus across from the hotel with addition of a 38-space
16 spaces added along drive by George Read Hall.
The new parking garage has been in operation approximately one year. 70 employee
gate spaces are available; 250 student spaces are available there. Ongoing
evaluation will continue as the Center for the Arts opens to monitor needs.
E-Park Citations on the Web. Site now available for people to pay parking tickets
Rate of collection on outstanding tickets for guest violators is 17%.
Parking Appeals Committee needs student representatives.
Also looking for other volunteers for Parking Appeals Committee.
AAUP/Faculty sees a continued need for free employee parking.
On West Campus, especially during move-in/move-out, there is a need for spaces
for emergency call-in custodial staff. A suggested solution is to park remotely
and use the Escort Service during off hours.
Lack of Service Vehicle spaces at north end of George Read Hall. Reason is
lack of space as it’s designated as Fire Lane. Spaces are available at
other areas around the building for service personnel. This developed into
a discussion of Service Vehicle Passes in general and their use or abuse. At
one time, over 300 passes were issued. That number is cut in half and there
is more strict enforcement on their distribution and use.
Debate on the status of the “gray patron lot” on South Campus.
It is used for football patrons; at all other times it really is a Gold Lot.
Signage there is not clear and thus, who is permitted to park there when gates
are open is not clear. The gates close at night, so this area is not available
Some further discussion ensued about the parking load on campus. Jim Grimes
explained that the Hollingsworth lot (at North College & Cleveland Aves.)
is the overflow lot for students living on East or West Campus. They pay a
higher rate than Gold permit to park there.
Budget & Permit Rates: Fuel costs will affect rates in the coming year.
The Board is waiting for figures from the transportation section. Parking permits
and fines fund the shuttle service, paving and maintenance of lots and debt
service on the parking garages.
Meeting adjourned and agreed to meet again on March 2, 2006 at noon.
Meeting of March 2, 2006
The meeting came to order promptly shortly after 12:00pm. Present were: Jim
Flatley, Jim Grimes, Al Roberson, Paul Bellamy (AAUP), Mayra Focht (SSAC),
Doris Miklitz (PAC), and John Cordrey (DUSC). Tom Lapenta and AFSCME representatives
As a result of the prior meeting, two service vehicle spaces will be added
to north campus, one of which will be a 24 hr space. If custodians get ticketed
in a 24 hour service vehicle space, their tickets will be waived. Public Safety
keeps records of emergency call-ins to corroborate events.
Ms. Miklitz brought forth an inquiry regarding a lack of motorcycle parking
in the vicinity of Amy Dupont Music Building and the Center for the Arts. Motorcycles
are not permitted in the garages. The individual had contacted Public Safety
but they had no answer at the time.
Jim Grimes responded that there will be a surface lot at the south or west
side of the Center for the Arts. Details are not yet clear, however, perhaps
there are possibilities for motorcycle spaces there. Nothing has been committed.
He also noted that Lot #16 near Conover Apartments should have some spaces.
Jim Flatley presented the budget for review and discussion. He noted that income
from the parking garages has fallen short of projections. The “Center
for the Arts” garage consistently has vacancies and the Trabant garage
often fills up during peak times.
The projected budget for the transportation department is over $1.2 million,
debt service is over $1.3 million. Permit fee increases will be 3.5% across
the board for FY 2007.
|24 Hr. Reserved
Fees for additional vehicle will go from $3.00 to $5.00. The $3.00 fee has
been in effect since 1979. The parking rate in the garages will increase from
$0.55/half hour to $0.60/half hour. However, the group discussed the rate structure
and how it could perhaps be changed to improve on the revenue stream and still
create an incentive to use the garages, remain competitive, etc.
Mr. Holland stated the Annual Benefits Fair will be held on May 9 in
the Trabant University Center.
Meeting adjourned at 3:38 p.m.
Respectfully submitted by,
Reviewed by Sue Groff #10
VP Finance & Administration Home
University of Delaware Home