General Information: Employment: Academic Training for J-1 Students: Sample Letter
Sample Letter - Responsible Officer's Letter to J-1 Student Authorizing "Academic Training"
Parched Desert University
Office for International Students and Scholars
Pequod Hall5801 South Ocean Boulevard
Death Valley, California 92655
April 5, 1994
Mr. Christopher Columbus
10 Water Street
Death Valley, California 92655
Dear Mr. Columbus,
As Responsible Officer of Parched Desert University's Exchange Visitor Program (number: P-1-13,893), I hereby authorize you to accept employment for the purpose of "Academic Training." The position involved, that of Small Craft Pilot with the Atlantic City, New Jersey firm of Ocean Blue, Inc., was described in a letter to me dated April 2, 1994, from Henry Prince, Professor of Navigation at Parched Desert and your academic adviser. Mr. Prince recommended this academic training as integral to your program of study at Parched Desert.
This authorization will take effect on June 1, 1994 and will remain valid for 18 months, through November 30, 1995. It represents the full 18 months of academic training for which you are eligible as a J-1 student in the United States.
The only condition on this authorization is that, while it is in effect, you maintain valid J-1 student status, under Parched Desert's Exchange Visitor program, with the United States Immigration and Naturalization Service. This included making sure that your Form DS-2019 remains current (see the dates in item #3 of the Form) and maintaining the health insurance that the regulations require you to carry for yourself and your J-2 dependents.
To put you on the payroll, your employer will need your Social Security number, which you can obtain by applying for a Social Security card, if you have not already done so. You must apply in person at an office of the Social Security Administration. Take your passport, your I-94 Departure Record card, the pink copy of your Form DS-2019, and this letter with you.
Sincerely,
G. Abby Hayes
International Student Adviser
