Exchange 2010: Calendars
Sharing and delegating your calendars
- Open Microsoft Outlook.
- From the Tools menu, click Options.
- In the Options dialog box, click the Delegates tab.
- Click the Add button.
- In the Add Users dialog box, find the name of the person to whom you want to grant access to your calendar.
- Click the Add button at the bottom of the dialog box to add the user whose name you highlighted.
- Add the names of all the people you want to grant access to your calendar.
- Click OK.
- In the Delegates Permissions dialog box, for Calendar, choose the permission you want to grant (e.g., read only).
- Click Reviewer (otherwise accept default settings).
- Click OK.
- Click Apply in the Options dialog box.
- Click OK.
In addition to access to your calendar, you may give another user access to your contacts, To-Do list, etc. if you choose.
Sharing calendars through the Internet
To share your calendar on the Internet, follow these steps:
- Submit a Help Request to the IT Support Center to allow Internet sharing of your calendar.
- Log in to https://owa.win.udel.edu.
- Click Calendar from the lower-left pane.
- From the drop-down menu at the top of the window, click Share.
- Click Publish This Calendar to Internet.
- Choose publishing details, time period, and access level.
- Click Start Publishing and your calendar will then be viewable to the Internet. The link to share your calendar will be shown after you have clicked Start Publishing.
Viewing happens without authentication. Even if you select Restricted, the link that is then shown could be shared by people you have shared it with.
To request a student account for shared calendars and public folders (no email), call the IT Support Center at (302) 831-6000. The account will remain active as long as the student remains an employee of the department.
- Undergraduates can get access to the Exchange server to view shared resources (i.e., public folders, shared calendars, shared inbox, etc.). However, they will still receive email at googleapps.
- Graduate students do get email on the Exchange server because they are working as graduate assistants, etc.
SharePoint calendars are used as common calendars for two or more individuals within a department or unit (e.g., an Office Leave Calendar or Department Events Calendar). These calendars are not scheduled as a resource mailbox is, and they can be made public. Just like other shared calendars, these calendars can be used within Outlook.
You must request a SharePoint calendar by sending email to firstname.lastname@example.org. When you make your request, you will need to provide:
- Your department's name.
- The name of the calendar.
- UDelNet IDs of people who will have access to the calendar, including the access level for each.
- Whether or not you want the calendar to be available to the UD community (i.e., anyone who can log into SharePoint), to the public (anonymous access), or only to the following groups:
- Design Access rights--These users can add, update, delete, approve, and customize the calendar view.
- Read Access Rights--These users can view calendar items only.
- To connect a SharePoint calendar to Outlook, first open Outlook.
- Open a Web browser and navigate to the calendar in SharePoint.
- In the navigation ribbon at the top of the page, click the Calendar Tools tab.
- Click Calendar.
- Click Connect to Outlook in the Connect & Export group. Two confirmation boxes will be displayed.
- Click Allow twice to continue.
- Outlook will then show you a dialog box that should look similar to the following:
- The Advanced dialog box will allow you to change the name of the calendar as it appears in Outlook and to specify non-standard sync settings, but there is usually no reason to change advanced options.
- Click Yes to continue. A SharePoint log in window will appear.
- Log in to SharePoint and then close the login window.
- SharePoint will stay connected to Outlook as long as Outlook is open; if you restart Outlook, you may need to log in to SharePoint again.
- After the calendar is connected to Outlook, users can use it from within Outlook as they would any other calendar.