Classification Specifications


BUSINESS ADMINISTRATOR

CONTEXT OF THE JOB:
The principal/core job functions include managing the daily financial, human resources and administrative operations of a unit requiring the exercise of independent judgment and discretion as well as the utilization of advanced technical and administrative skills.  The job duties listed below are an illustrative list associated with each position. Classification is based on a combination of ALL of the elements listed with each position as well as the scope and complexity of each position. 

Business Administrator I:

  • Manages the daily operations of a small academic department within a College or an administrative unit, primarily in the areas of human resources and financial management.
  • Represents the department on business affairs to the institution community.
  • Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
  • May manage/direct a host of student related activities and programs (i.e. course scheduling, accreditation process, student stipend/award processing)
  • May provide input into non-technical portions of grant and contract proposals.
  • Coordinates and participates in a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.
  • Manages facilities and building related issues.
  • Supervises a small staff of exempt and nonexempt employees.
  • Typically responsible for a budget (including grants & contracts) of up to $ 2 M.
  • Bachelor's degree in business, accounting or a related field and 1- 2 years of experience in administrative/supervisory capacity or an equivalent combination of education and experience.

Business Administrator II:

  • In addition to the job duties associated with the Business Administrator I, incumbents assume budgetary responsibility at a higher degree of scope/complexity; more complex administrative work due to larger student, staff and/or faculty population; increased accountability for managing funds/budgets, purchasing.
  • Manages the daily operations of a large organizational unit or academic department within College, primarily in the areas of human resources, financial, purchasing, and support services management.
  • Formulates policies and guidelines for unit/department activities.
  • Develops, manages, and controls budgets and a variety of financial data.
  • Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analyses.
  • Plans for physical plant rehabilitation and renovation. Oversees the preparation and management of grant and contract proposals involving a variety of funding sources and agencies.
  • Supervises a small staff of exempt and nonexempt employees.
  • May have responsibility to develop marketing plans or oversee marketing of student programs (creating brochures and student information), and recruitment activities.
  • Typically responsible for a budget (including grants & contracts) of $ 2 M - $ 10 M.
  • Bachelor degree in business, accounting or a related field and 2 - 3 years of experience or an equivalent combination of education and experience.

Sr Business Administrator:

  • Manages the daily operation of a major academic unit within a school or college or major administrative unit.
  • Serves as administrator for business affairs, in addition to administering several complex academic/administrative programs/projects.
  • Formulates policies and guidelines to carry out the department's mission for faculty, staff and students.
  • Oversees the review, approval, and reporting of all expenditures on physical plant, goods, and services; use and allocation of space and construction; design and implementation of financial and operating systems; and the implementation of all human resources actions regarding hiring, terminations, salary, and disciplinary actions.
  • Develops, directs, and manages all annual special fund-raising projects, publications, and events.
  • Oversees and originates programs and special events related to the department.
  • Supervises a small to medium staff of exempt and non-exempt employees.
  • Typically responsible for a budget (including grants & contracts) of $10 M - $25 M.
  • Bachelor's degree in business, accounting or a related field and 3 - 5 years related experience.

Business Officer:

  • Directs the daily operation of a small to medium College's business affairs or multiple institution organizational units' business affairs.
  • Manages the coordination, direction, and policy development in areas of finance, facility operations, human resources and support services.
  • Directs the preparation of grants and contracts and ensures support services. Directs the preparation of grants and contracts and ensures their compliance to institution funding source and federal guidelines and regulations.
  • Develops short and long-term planning for the business affairs of the unit/department.
  • Negotiates and implements all human resources actions regarding hiring, terminations, salary, and disciplinary actions.
  • Exercises broad fiscal and administrative responsibility for a department with basic science and medical research or both.
  • Facilitates the research initiatives of the faculty and staff.
  • Recruits, trains, and supervises an administrative staff for the College or Administrative unit.
  • Supervises a large staff of exempt and nonexempt employees.
  • Directly reports to the Dean, Vice President or other senior level administrator.  
  • Typically responsible for a budget (including grants & contracts) of $25 M -$50 M.
  • Bachelor's degree in business, accounting or a related field and 5 - 7 years of experience in an administrative/supervisory capacity.

Sr Business Officer:

  • Responsible for a large College operation reporting to a Dean.
  • Directs the daily operation of a large College's business affairs or multiple institution organizational units' business affairs. Directs all facets and phases of financial and administrative management. Directs the management of general appropriation, endowment, federal and non-federal grants and contracts, and gift funds. Negotiates and directs collaborative agreements with other research institutions and research laboratories, collaborative agreements with community enterprises and representatives, and contracts for facility usage and employment services.
  • Establishes procedures for recording, tracking, dispersing, and reporting payrolls which includes fellowships, stipends, casual, bi-weekly and monthly checks. Identifies short and long-term goals and oversees the allocation of resource to meet priorities.
  • Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
  • Develops, plans, and directs special projects which may include space renovations, space allocations, staffing, equipment purchases, long-range plans, leasing of off-campus space and services. Directs the rehabilitation, renovation, and management of grounds and facilities.
  • Negotiates and implements all human resources actions regarding hiring, terminations, salary, and disciplinary actions.
  • Recruits, trains, and supervises an administrative staff for the College or Administrative unit.
  • Supervises a large staff of exempt and nonexempt employees.
  • Directly reports to the Dean, Vice President, or other senior level administrator.
  • Typically responsible for budgets (including grants & contracts) of $50 M -$100 M.
  • Bachelor's degree in business, accounting, or a related field with 7 - 10 years of experience in an administrative/supervisory capacity.