Classification Specifications


ACADEMIC ADVISOR I, II, SR ACADEMIC ADVISOR and ASSISTANT DEAN/SR ASSISTANT DEAN, ACADEMIC PROGRAM COORDINATOR AND MANAGER

CONTEXT OF THE JOB:
Interviews and advises students regarding information, procedures and academic requirements of a specific program or major. Assists students in exploring careers, evaluating academic abilities, and setting goals. Prepares advising materials such as student information, advising guides and recruitment materials. Presents academic information to orientation groups and potential students and parents.

JOB FUNCTIONS:

  • Assesses the student's stage of development (academic, career, and personal) and promotes student growth by determining suitable developmental tasks; assists student in establishing realistic and attainable academic and career goals.
  • Advises students on academic, career and personal issues; identifies the educational and career options appropriate for each student and assists with the analysis of each option, including possible outcomes and their implications; if needed, refers student to counseling services; sets up an action plan for the student to explore alternative careers and related majors.
  • Identifies options for student to satisfy degree requirements; evaluates and makes recommendations on petitions and amendments to student's program of study; assists students in completion.
  • Monitors academic progress of students; analyzes progress reports from instructors; determines eligibility and satisfactory progress toward degree; identifies current and potential needs or problem areas (e.g., study skills, tutoring) and refers students to appropriate campus resources for assistance; communicates findings to coaches and administrators.
  • Maintains student files and records; documents all pertinent student information; updates computerized information system regarding changes to student status.
  • Interprets and explains college and university policies and procedures; participates in preparation of orientations and presents academic information to new students and parents during orientation.
  • Checks various forms for accuracy such as grade checks, overload petitions, curriculum changes; assists students in their completion.
  • Identifies options for student to satisfy specific degree requirements; evaluates and makes recommendations on petitions and adjustments to student's program of study.
  • Evaluates transfer transcripts from other academic institutions for equivalencies and application to degree program.
  • Assists in recruitment of potential students by advising them of general academic requirements of a specific college; describes courses; disseminates information regarding registration procedures; prepares recruitment packets.
  • Gathers and/or calculates necessary information such as GPA's or enrollment statistics; prepares various reports as requested.
  • Assists students with admission and registration/provides guidance in course selection in keeping with the student's interests, values and abilities.

Knowledge, Skills and Abilities:

  • Skill in interviewing and advising.
  • Skill in public relations.
  • Skill in both verbal and written communication.

Minimum Qualifications:
Bachelor's degree in Education, Counseling or field related to area of assignment AND one year academic advising experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Distinguishing Characteristics:
The Academic Advisor I is distinguished from the Academic Advisor II in that this position does not supervise other academic advisors, but advises students and consults the supervisor with more difficult or unusual problems. It is distinguished from the Senior Academic Advisor in that the incumbent's primary function and majority of time is spent in advising. Advisors in this classification must possess advising, communication, and public relations skills as they are required to interact continually with students, parents and the public.


Academic Support Coordinator

  • Responsibility includes academic support for advisement enterprise, processing of financial student award data as well as general office administration.
  • Edit course catalog revisions.
  • Coordinate logistics for events and programs.
  • Coordinate, compile and disseminate a variety of student and program related information (i.e. course schedules, alumni data).
  • High school diploma or GED, Associate's degree preferred, and three to five years of experience.

Academic Advisor I

  • Primary responsibility is academic advisement.
  • Assist with the management of student programs, such as learning communities and honor programs.
  • Bachelor's degree in Education, Counseling or field related to area of assignment and one to two years related experience or equivalent combination of education and experience

Academic Advisor II

  • Provide academic advisement services as well as academic programming.
  • Responsible for managing student programs, such as learning communities and honor programs.
  • Bachelor's degree in Education, Counseling or field related to area of assignment and two to four years of related experience.

Senior Academic Advisor

  • Provide a reduced load of academic advisement services. Primary responsibility is academic program design and planning.
  • Responsible for managing student programs, such as learning communities and honor programs.
  • Bachelor's degree in Education, Counseling or field related to area of assignment, Master's preferred, and four to five years of related experience.

Assistant Dean/Sr Assistant Dean

  • Responsible for and direct all aspects of graduate and/or undergraduate academic administrative matters such as registration, student development, and retention.
  • Perform related administrative, advisory, and editorial duties. May manage the admissions process.
  • Lead and direct multiple programs.  Develop and manage program budgets.
  • Oversee the processing of student financial appointments.
  • May serve on academic committees.
  • Supervision of non-exempt and exempt staff.
  • Bachelor's degree, Master's preferred, and five or more years of related experience.

*************************************************************

Academic Program Coordinator

  • Primary responsibility is complex coordination of undergraduate and/or graduate student programs.  Typically located in a central College or Provost unit.
  • Assists in program design, development, planning and implementation of undergraduate and/or graduate student programs.
  • Provide academic advisement to specific student population as needed.
  • May supervise non-exempt staff.
  • Interact with faculty and students to accomplish goals.
  • Bachelor's degree in Education, Counseling or field related to area of assignment and two to five years of related experience.

Academic Program Manager

  • Primary responsibility is oversight and management of undergraduate and/or graduate student programs. Typically located in a central College or Provost unit.
  • Identify, design, and implement multiple complex programs to support student's needs.
  • Provide academic advisement to specific student population as needed.
  • May supervise non-exempt and exempt staff (e.g. Advisor I)
  • Provide academic advisement to small student population.
  • Interact with faculty and students to accomplish goals.  Provide guidance and consultation to faculty in the implementation of faculty instructed courses and programs.
  • Bachelor's degree in Education, Counseling or field related to area of assignment, Master's preferred, and five or more years of related experience.