University of Delaware Human Resources

RESOURCES

Benefits
- Benefits Information
  - General information about employee benefits is posted on the Office of Human Resources website. Announcements are posted on Udaily. Individuals also receive e-mail notification of Open Enrollment periods for Benefits and FSA.
    
    UDaily: http://www.udel.edu/udaily/
    Office of Human Resources: http://www.udel.edu/hr
- Benefits Enrollment/Eligibility
  - Onboarding
    - The Onboarding process is scheduled by Payroll & Records Management with benefits enrollment handled one-on-one with the employee on, or about, their first day on the job.
      
      http://www.udel.edu/onboarding/
  - Family Status Changes
    - An employee must notify Benefits within 30 days of any family status change (e.g. marriage, birth, divorce, death of a covered dependent).
      
      http://www.udel.edu/Benefits/PDF_Forms/Family_Status_Change_Form.pdf
  - Benefits Open Enrollment
    - Benefits Open Enrollment is held in May for coverage effective July 1. The process is handled online and includes automated notices when additional documentation is required.
      
      http://www.udel.edu/flexnet http://www.udel.edu/Benefits/flex/index.html
  - Flexible Spending Account Open Enrollment
    - Online FSA Open Enrollment is held in November for coverage effective January 1.
      
      http://www.udel.edu/flexnet http://www.udel.edu/Benefits/flex/flexspend.html
  - Full-time to Part-Time/Part-Time to Full-Time
    - Benefits-eligible employees receive full University contribution toward benefits if for work schedules of 75% to 100% FTE. Employees receive 60% of the full-time contribution if their work schedule is 50% but less than 75% FTE.
      
      Policy 4-21: Definitions of Full-Time Employees, Part-Time Employees, and Temporary Miscellaneous Wage; Policy 4-36: Professional and Salaried Staff Less Than Full-time Employment; Benefits Eligibility
  - Termination
    - Benefits continue until the end of the month in which termination occurs. An employee is required to pay required employee contribution if pay ceases before the end of the month.
      
      http://www.udel.edu/HRSystemsAdmin/processaids/term-checklist.html
  - Retirement
    - Employees should contact Benefits at least three months prior to their planned retirement date. Specific notification requirements apply to faculty, per the Collective Bargaining Agreement.
      
      Policy 4-13: Privileges for Retired Employees Policy 4-58: Retirement http://www.udel.edu/vpfa/CBA/AAUP.pdf
- Leave Tracking
  - Vacation
    - Vacation and sick leave are tracked by a designated individual within the division/department. As of 2011, these records are not centralized. Please also refer to one of the Collective Bargaining Agreements as applicable.
      
      Policy 4-60: Professional and Salaried Staff Vacation Policy 4-43: Professional and Salaried Staff Attendance Records
  - Sick Leave
    - Vacation and sick leave are tracked by a designated individual within the division/department. As of 2011, these records are not centralized. Please also refer to one of the Collective Bargaining Agreements as applicable.
      
      AAUP: http://www.udel.edu/vpfa/CBA/AAUP.pdf AFSCME 3472: http://www.udel.edu/vpfa/CBA/3472.pdf AFSCME 439: http://www.udel.edu/vpfa/CBA/439.pdf FOP: http://www.udel.edu/vpfa/CBA/FOP.pdf Policy 4-31: Professional and Salaried Staff Sick Leave
  - FMLA
    - The Family & Medical Leave Act is federally mandated.
      
      Policy 4-37: Family / Medical Leave Policy 4-24: Parental Leave
- Short & Long-Term Disability
  - Short-Term Disability
    - Short-term disability coverage is available to Delaware Employees' Pension Plan participants (typically individuals in non-exempt positions).
      
      http://www.udel.edu/Benefits/menu/DisabilityInsuranceSalariedHourly.html
  - Long-Term Disability
    - Long-term disability insurance is provided to all benefits-eligible employees. The plan provides income replacement for disabilities that are longer than six months in duration.
      
      Policy 4-70 Disability (Total) Benefits Salary Continuation Policy 4-72: Disability Insurance http://www.udel.edu/Benefits/menu_gendisins.html
Compensation & Classification
- Job Descriptions - Overview
  - Job Descriptions - Overview
    
    A position description is a formal document that summarizes the important functions of a specific job, using clear and concise language. It should accurately represent actual duties and responsibilities as well as job specifications. Position descriptions are the documents on which the University bases position postings, job interviews, and performance appraisals.
    
    Information: http://www.udel.edu/hrclass/jobdesc2.html
- Writing a position/job description
  - Writing a position/job description
    
    Guidelines for writing a job description:
    • Develop legally sound job descriptions
    • Appropriately document responsibilities of the position
    • Link qualifications to the responsibilities of the position
    • Identify any working conditions and/or physical demands which relate to the essential functions of the position. Include appropriate language related to physical requirements of the position (lifting up to x number of pounds with/without assistance, use of protective eye ware, driving that requires valid driver's license/reliable means of transportation)
    
    Information: http://www.udel.edu/hrclass/jobdesc2.html
- Compensation Overview
  - Compensation Overview
    
    Classification and Compensation office recently completed a review of all "classified" positions (levels 2 through 19) at the University and they are now working toward establishing guidelines to be implemented by July 2012.
    
    The goals of the review:
    • Understand total employee rewards
    • Understand the importance of internal equity and external competiveness
    • Utilize market data to assist in making objective pay decisions
    • Develop salary structures
    • Understand how employees are compensated and how this if based in large part on responsibility level of the position and experience and skill of the incumbent
- Classification Overview
  - Classification Overview
    
    The goals of the University's position classification process:
    • Understand how positions are assigned to grades (pay ranges) and how this assists in establishing a hierarchy of positions
    • Apply Fair Labor Standards Act (FLSA) to determine exempt versus non-exempt status for a position
    • Evaluate how competency levels assist in determining classification level (e.g. problem solving, communication, impact & risk of decisions, financial oversight)
    
    Information: http://www.udel.edu/hrclass/classification1.html
- How to reclassify a position
  - How to reclassify a position
    
    Request for Classification form is submitted to determine the appropriate classification and pay range for a new or existing position.
    
    Request Form: http://www.udel.edu/hrclass/ReclassForm.docx
- Classification Methodology
  - Classification Methodology
    
    Job Evaluation can include observation, interviewing and questionnaire. These are the guidelines used:
    • Systematic method of assessing the value of each position in relation to other positions.
    • Consistent procedure to establish hierarchy of position.
    • Process that focuses on the position and tasks being performed, not on the individual.
    • Evaluates both the skills needed to perform the job and the difficulty of the job compared with other jobs through job analysis.
    
    Information: http://www.udel.edu/hrclass/classification1.html
Employee Education & Development
- Introduction
  - The University of Delaware's Path to Prominence™ requires commitment from all faculty and staff. UD's training and organizational development programs are one way in which we ensure that our most valuable asset, our employees, are prepared to meet the challenges and opportunities that lie ahead.
    
    The offerings include the following programs and services to the campus community:
    - Leadership Development
    - Management/Supervisory Programs
    - Communication Skills
    - Teambuilding
    - Training tailored to a group or department
    - Career Development and Coaching
    
    www.udel.edu/EmployeeTraining/
- UD Training Calendar
  - View current workshop offerings and register online.
    
    webapps.css.udel.edu//calendar/index.php?topicid=15
- Group Training Request
  - This form is used by units to request on-site specific training sessions for a University department or unit.
    
    www.udel.edu/EmployeeTraining/request.html
- Library of Resources
  - Employee Education & Development houses resources that are available for use by the University community. These resources are available in a variety of formats including books, DVDs, and reproducible handouts.
    
    The resources cover these topics:
    - Career Development
    - Cover Letter Writing
    - Customer Service
    - Diversity
    - Personal Finance
    - Management and Supervision
    - Personal Development
    - Training Theory and Techniques
    - Writing Skills
    
    www.udel.edu/EmployeeTraining/library.html
Employee Records
- HR Employee Demographic webform
  - Used by the employee (or on an employee's behalf) to update demographic data that resides in the HRMS system or in Grants.
    
    Training:
    www.udel.edu/HRSystemsAdmin/EDDTraining_files/v3_document.htm
    www.udel.edu/webforms
- HR Employee Emergency Notification webform
  - Used by the employee (or on an employee's behalf) to update address, phone number or emergency contact information.
- HR Job Data webform
  - Used to hire, rehire or update employee employment, position and job information.
    
    This form now includes two funding sections:
    - Position (permanent funding)
    - LAM distributions (temporary funding)
    
    This webform automatically updates the HR system once approved by Records Management.
    
    Training:
    - Action Reason Training - Job Employment Data (JED) - Webforms - Processing aids:
    - Funding Change
    - Grad Students
    - Limited Term Researchers
    - New Hire Checklist
    - Postal Codes
    - Processing Tips
    - Tables
    - Tenure Information
    - Web Form Samples
    - Work Permits
- HR Position Change webform
  - Used to change a position's:
    - Permanent Funding
    - Department
    - Location
    - Standard hours/FTE
    - Full- or Part-Time
    - Regular or temporary
    - Job Code/Title
    - Active or Inactive
    
    Training:
    - Action Reason Training - Job Employment Data (JED) - Webforms - Processing aids:
    - Funding Change
    - Grad Students
    - Limited Term Researchers
    - New Hire Checklist
    - Postal Codes
    - Processing Tips
    - Tables
    - Tenure Information
    - Web Form Samples
    - Work Permits
- HR Webviews
  - Self-Service Views
    - Self-Service Views
      
      Use the links to view your pay stubs or other personal information relating to your employment, payroll, benefits and Wellness.
      
      These views are available to all employees via Central Authentication Service (CAS) log-on.
      www.udel.edu/webviews
  - HR Liaison and Decision-Maker Views
    - HR Liaison and Decision-Maker Views
      
      This information is for use by HR Liaisons and departmental administrators in maintaining and updating employee information.
      
      Access to these views is restricted due to their confidential nature. The seven views are:
      - Personal (Employee Demographic) Data View
      - Position View
      - Job Employment Data View
      - Additional Pay Data View
      - Requisition Data View
      - Employee Verification
      - Paystub View
      -Payroll Tax View
      - Wellness Program View
      
      Request access through the webform called Access Request: HR Web System. You will need to provide adequate justification and know the correct Department Tree Node to complete this form.
      www.udel.edu/webviews
- Other Payroll & Records Management Forms
  - Payroll Forms:
    - Graduate Student Emergency Loan Deduction Form
    - Off Cycle Check Request Form
    - International Service Fee - Payroll Deduction Authorization
    - Same-Sex Domestic Partner Health Stipend Reimbursement & Certification Form
    - W-2 Reprint Request Form
    
    Records Management Forms:
    - Bayh-Dole Act Documents
    - Hiring Notification for Criminal Background Checks
    - HR-IT Request
    - HR Liaison Request
    - HR New Hire JED Employee Information Sheet
    - I-9 Form - FAQ
    - Request for Off Cycle Pay Check
    - On-Boarding Department Data Form
    - Position Change Support Documentation
    - Separation Checklist
    - Supervisor Request
    - Support Documentation
    - Training Request
    - Verification of VISA for Payroll and Systems Administration (non-payment status)
    
    www.udel.edu/HRSystemsAdmin/forms_new.html#payroll
- Performance Appraisal system
  - The annual appraisal covers the time period from April 1 of the previous year through March 31 of the current year.
    
    The appraisal provides a written record of the employee's major job duties, goals and competencies, as well as the supervisor's assessment of performance. It is designed to improve job understanding, encourage effective performance and establish goals that support unit and career development. In addition, the appraisal provides information to support merit salary determinations and other personnel actions. Supervisors are expected to be accurate and candid in their evaluation of employees. The appraisal will become part of the employee's permanent personnel file.
    
    Information (see: Employee Instructions and Supervisor Instructions tabs), Instructions, and Training (see: Presentation tab): www.udel.edu/HRSystemsAdmin/performance/
- Labor Allocation Module
  - The Labor Allocation Module (LAM) enables units to update employee salary distributions based on temporary funding. The distributions for each pay are allocated by percentage within each Earnings Code, not by dollar amounts; they can be changed as frequently as needed.
    
    The LAM is a system which is part of PeopleSoft-Oracle HR. The LAM input page is in the UD Financial system, while the LAM data resides in the HRMS system. The LAM is "owned and operated" by Payroll and Records Management.
    
    Information/Training: www.udel.edu/HRSystemsAdmin/91LAM.pdf
    Login to UD Financials: www.udel.edu/lam
- Documents Needed in the Hiring Process
  - The hiring department should use the New Hire Documents Checklist to ensure all required documents are obtained when a person is hired.
    
    Delaware Work Permits are required for any employee under the age of 18.
    
    CheckList: www.udel.edu/HRSystemsAdmin/processaids/newhire-checklist.html
    
    Work Permit: www.udel.edu/HRSystemsAdmin/workpermits.html"
- Onboarding
  - The onboarding website is designed to ensure UD's new employees have a smooth and speedy transition to the University of Delaware.
    
    For questions or assistance, contact (302) 831-8677 or at hr-onboard@udel.edu.
    
    Record Management is located on the corner of Academy and Courtney streets.
    
    Onboarding Website: www.udel.edu/onboarding/
    Information: www.udel.edu/HRSystemsAdmin/OnBoard/index.html
- Criminal Background Checks
  - The University is committed to protecting the safety and security of all members, property and assets of the UD community. To meet these objectives, we began criminal background checks for all NEW employees who hold positions posted on January 1, 2011 or later.
    
    Information: www.udel.edu/HRSystemsAdmin/cbc.html
- Employment Verification
  - The University has partnered with Talx Corporation to offer The Work Number™ service to provide fast, secure, anytime-anywhere proof of employment or income via the web or phone.
    
    Use this service when you apply for a loan, need a reference check, lease an apartment or any other instance where proof of employment or income is needed.
    
    You benefit from having control of the process – by authorizing others access to your information. The Work Number also gives you the ability to see who has requested your information.
    
    Information: www.udel.edu/HRSystemsAdmin/TALX.html
- What to do when an Employee Retires, Resigns or is Terminated
  - Termination Documents Checklist
    - The HR Liaison should use the Termination Documents Checklist to ensure all required documents are obtained when a person leaves University of Delaware employment. A separation Checklist is also required for each person terminating employment with the University.
      
      Information: www.udel.edu/HRSystemsAdmin/processaids/term-checklist.html
  - Terminated Employee Files
    - Terminated Employee Files
      
      When an employee terminates from the University, his/her personnel file should be purged and sent to Payroll & Records Management within one year of the termination date.
      
      Payroll & Records Management keeps Vital Records for all employees. Since the original forms are in the Vital Records, do not send copies.
      
      Information: www.udel.edu/HRSystemsAdmin/TerminatedEmployeeFiles.html
Faculty & Staff Assistance Programs
- Introduction
  - The Faculty and Staff Assistance Program (FSAP) is a free and confidential service for UD faculty and staff. Our counselors are available to help individuals cope with their concerns including relationships and family, work stress/conflict, mental health issues, caregiving, grief and loss, and drug or alcohol problems. When indicated, referrals are made to appropriate professionals and services in the community.
    
    www.udel.edu/fsap/
- Core Services
  - FSAP services include:
    • Educational programs and support groups
    • Confidential mental health counseling for individuals, and referral to mental health providers and other community resources
    • Conflict management services using mediation and facilitated dialogue
    • Departmental assessment and intervention
    • Departmental team building
    • Conflict coaching
    • Assistance with specific faculty issues
    • Employee Emergency Fund
- FSAP Lending Library
  - FSAP houses a lending library of books and videotapes for employees that cover some of the following subject areas:
    • Self-Esteem
    • Anger and Stress Management
    • Grief and Loss
    • Alcohol and Drug Abuse
    • Depression
    • Anxiety
    • Communication
    • Parenting and Elder Care
    • Relationships
    • Crisis Intervention
    • Workplace violence
    • Conflict management
    
    www.udel.edu/fsap/lendingLibrary.shtml
HealthyU Employee Wellness
- Introduction
  - HealthyU Employee Wellness is committed to improving and sustaining the overall health and well-being of the University Community. We provide employees with resources to perform at their best and support their quality of life.
    
    The Healthy U program offers far-reaching health and wellness programs focused on education, self-care, behavioral changes, and disease prevention, as well as lifestyle modification and intervention. Program formats include on-site, self-paced and group programs.
    
    Participants can use their Wellness Dollars to cover the program fees of any HealthyU offerings.
    
    www.udel.edu/wellness
- Core Services
  - Physical Activity programs
  - Nutrition programs
  - Health Screenings
  - Workshops
  - Departmental Services
    - - Health Breaks
      - Health Screenings and Fitness Assessments
      - Fit Stop
      
      www.udel.edu/wellness/SubServices.html#health
- Wellness Dollars
  - The University provides 75 Wellness Dollars per fiscal year for eligible full-time employees (and 38 Wellness Dollars for part-time employees) towards the costs of approved HealthyU Wellness activities. This includes fitness classes and services, health screenings, cooking demonstrations and self-paced behavior change programs. Employees with ""visiting"" personnel classifications are not eligible for this benefit.
    
    The Wellness (Dollars) Program is administrated by Benefits Services. For questions about your Wellness Dollars eligibility, the HealthyU Office at 831-8388.
    
    To view your Wellness Dollars balance, log into HR Personal Access Web Views or the HealthyU Registration system.
    
    UD Personnel Policy 4-83 Wellness Dollars
    www.udel.edu/ExecVP/policies/personnel/4-83.htm
    Wellness Program Information:
    www.udel.edu/Benefits/menu/wellness.html
    Login to Web Views:
    www.udel.edu/webviews
Labor Relations
- Introduction
  - The Office of Labor Relations promotes fair and stable labor relations. Working principally with professional, salaried and hourly staff, the Office handles professional and salaried staff grievances; and helps mid- and senior-level managers better understand how to deal effectively with employees.
    
    The Office also is responsible for the administration of the University's AFSCME contracts with hourly and skilled craft employees, unemployment and worker's compensation, Family Medical Leave Act, and other labor laws.
    
    www.udel.edu/vpfa/labor.html
- Employee/Labor Relations Bulletin Board
  - This page has links to the following U.S. Department of Labor materials:
    - EEOC (Equal Employment Opportunity) Poster
    - Fair Labor Standards Act (FLSA) Minimum Wage Poster
    - Fair Labor Standards Act (FLSA) Minimum Wage Poster (Spanish)
    - FMLA Poster
    - FMLA Poster (Spanish)
    - The Uniformed Services Employment and Reemployment Rights Act
    
    www.udel.edu/vpfa/labor-bulletin.html
Office for International Students and Scholars
- General Information
  - The Office for International Students and Scholars maintains a website geared to people coming to UD to study or teach.
    
    It also contains helpful information for departments hiring an international person. See the pages for:
    -New Students
    -Visiting Scholars
    -General Information/Visa Programs
    -Forms
    
    www.udel.edu/oiss/index.html
Payroll
- HR Graduate Non-Contract Pay (GNCP) webform
  - Use this webform to pay a graduate student employee for work performed NOT related to a graduate assistantship.
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- HR Graduate Non-Contract Pay Amendment
  - Use this form to change or correct an existing GNCP webform. You will be prompted for the Web Request ID of the original GNCP.
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- HR S-Contract webform
  - For use with semi-monthly employees and on a rare occasion a bi-weekly employee being paid a contract amount. All Graduate Student Employees must be paid on a Grad Student Non-Contract Pay.
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- HR S-Contract Amendment webform
  - Use this form to change or correct an existing S-Contract webform. You will be prompted for the Web Request ID of the original S-Contract
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- PAY Bi-Weekly Time Report webform
  - Use this form to initiate payments undergraduate students and miscellaneous wage workers. For Work Study students, use the Work Study Time Report
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- PAY Work Study Time Report webform
  - Use this form to initiate payments for Work Study students. For undergraduate students and miscellaneous wage workers, use the Bi-weekly Time Report.
    
    Web Forms
    www.udel.edu/webforms
    Web Forms Processing Samples www.udel.edu/HRSystemsAdmin/processaids/webformsinfo.html
- Pay Additional Tax Withholding webform
  - Use this form to indicate an additional flat amount of state or federal tax to be withheld from each paycheck.
- Pay Direct Deposit webform
  - Use this form to alter your existing direct deposit information or to add new information. This form is also used in the Onboarding process for new hires to establish direct deposit.
- Pay W4 webform
  - Use this form to alter your existing exemptions or to add new information. This form is also used in the Onboarding process for new hires to establish W4 information.
- Request for Off Cycle Pay check
  - Secure permission from a Payroll & Systems Administrator before sending the Request for Off Cycle Pay Check form. Please follow the directions on the website.
    
    E-mail pr-staff@udel.edu, including "Off Cycle Pay Check" in the subject line.
    
    Request Form www.udel.edu/HRSystemsAdmin/payroll/OffCycleCheck.pdf
    Detailed Information www.udel.edu/HRSystemsAdmin/payroll/instructoffcycle.html
- Payroll Deadlines
  - Three Payroll Deadline Schedules available:
    - Bi-Weekly BAF (AFSCME employees) - Bi-Weekly BOT (bi-weekly other employees) - Semi-Monthly (salaried employees)
    
    www.udel.edu/HRSystemsAdmin/payroll/paydead.html
- Supplemental Pay Calculator
  - This form can be used to help you calculate the amounts of supplemental payments for teaching based on an employee's rank, annual rate, floor and ceiling rates for the 2010-2011 academic year, and course enrollments. It does not verify any of the criteria you input, and it does not check payment limits for that employee across the year nor any exceptional circumstances that might apply to the particular payment you are contemplating.
    
    Instructions www.udel.edu/HRSystemsAdmin/suppay/menu.html
    Form specialsessions.udel.edu/cgi/scalcFY11.exe
Professional & Salaried Staff Advisory Councils
- Introduction
  - The purpose of the Councils, which are an elected and representative body, are to develop and facilitate communications between the Office of the Vice President for Administration and the staff. The organization for the PAC and SSAC is based on 14 geographical districts. Each district is represented on the Councils by an individual elected by the staff in the districts.
    
    www.udel.edu/pac-ssac/index.html
- Professional Advisory Council (PAC)
  - The Professional Staff Advisory Council (also known as PAC) is designed to recognize and enhance the role of professional employees in the attainment of the University's mission, goals and objectives. Composed of 14 representatives elected for two-year terms.
    
    www.udel.edu/pac-ssac/PAC/index.html
- Salaried Staff Advisory Council (SSAC)
  - The Salaried Staff Advisory Council (also known as SSAC) is designed to recognize and enhance the role of salaried staff employees in the attainment of the University's mission, goals and objectives. Composed of 18 districts with 20 representatives elected for two-year terms.
    
    www.udel.edu/pac-ssac/SAC/index.html
- Meeting Schedule
  - Meeting dates are posted for the current calendar year.
    
    All meetings are held from 2:30 - 4:00 p.m. at Room 261, 413 Academy Street, unless otherwise specified.
    
    www.udel.edu/pac-ssac/schedule.html
Recruitment & Employment
- Resources for Recruiters
  - Overview
    - Information: http://www.udel.edu/udjobs/resources/index.html
      Training: http://udcapture.udel.edu/misc/hr/?t=00b15b7e8b5cbf610c04b30e720fc314&embed=1&autoplay=0
  - Processor's Recruitment Manual
    - Processor's Recruitment Manual
      
      http://www.udel.edu/udjobs/resources/letters/Processor's%20Step-by-Step%20Manual.pdf
  - Webforms - HR Request to Recruit
    - How to initiate a request to recruit
      
      Use webforms - HR Request to Recruit - for either a new or existing position
      
      http://www.udel.edu/webforms
  - On-line Recruitment Process
    - On-line Recruitment Process
      
      Recruiter Instructions: http://www.udel.edu/udjobs/resources/instructions.html
      Training: http://udcapture.udel.edu/misc/hr/?t=00b15b7e8b5cbf610c04b30e720fc314&embed=1&autoplay=0
  - Advertising Resources
    - Advertising Resources
      
      http://www.udel.edu/udjobs/resources/adinfo.html
  - Posting a position to the UD Hotline
    - Posting a position to the UD Hotline:
      
      This is part Advertising section of the HR Request to Recruit (RTR) webform.
  - Templates for Offer Letters and "No Interest" letters
    - Templates for Offer Letters and "No Interest" letters
      
      http://www.udel.edu/udjobs/resources/letter.html
  - Access to applicant resumes
    - Access to applicant resumes
      
      Viewing resumes requires TWO logons:
      1. CAS: use your UDelNet ID and password
      2. Oracle-PeopleSoft: use the user name (UPPERCASE) and password (lower case) you received via the UD Drop Box. Be aware that the Drop Box link expires after 21 days.
      
      Note: the Oracle-PeopleSoft will be different from your CAS login username and password
      
      Go to: http://www.udel.edu/udjobs
      Click on "Resources for Recruiters" and logon through CAS
      
      On the left, click on "Resume Access" and login with the user name and password you received through the UD Drop Box
- How to apply for a position at UD
  - This is an online process for job applicants. Applicants apply online where they upload their cover letters and resumes/CVs.
    
    Instructions: http://www.udel.edu/udjobs/instructions.html
    Applicant FAQs: http://www.udel.edu/udjobs/faq.html
- Resources for Search Committees
  - Search Committee Recruitment Manual
    - Search Committee Recruitment Manual will help you:
      • Understand the role and function of participating on a Search Committee
      • Develop legally sound interview questions
      • Understand the recruitment process
      
      http://www.udel.edu/udjobs/resources/letters/Search%20Chair's%20Toolkit.pdf
  - Tips for Search Committee/Liaisons
    - Tips for Search Committee/ Liaisons
      
      http://www.udel.edu/udjobs/resources/tips.html
  - Access to applicant resumes
    - Access to applicant resumes is given to all search committee members listed on the completed Request to Recruit webform
      
      Viewing resumes requires TWO logons:
      1. Central Authentication Service (CAS): use your UDelNet ID and password
      2. Oracle-PeopleSoft: use the user name (UPPERCASE) and password (lower case) you received via the UD Drop Box. Be aware that the Drop Box link expires after 21 days.
      
      Note: the Oracle-PeopleSoft will be different from your CAS login username and password
      
      Go to: http://www.udel.edu/udjobs
      Click on "Resources for Recruiters" and logon through CAS
      
      On the left, click on "Resume Access" and login with the user name and password you received through the UD Drop Box
  - Interviewing and Hiring guidelines
    - Interviewing and Hiring guidelines
      
      http://www.udel.edu/udjobs/resources/interview.html
  - Reference Checking Guidelines
    - Reference Checking Guidelines
      
      http://www.udel.edu/udjobs/resources/reference.html
  - Recruitment Brochure
    - Recruitment Brochure
      
      http://www.udel.edu/udjobs/resources/letters/RecruitBroch.pdf
Service Award Program
- Introduction
  - The success of the University of Delaware depends largely on the contributions of its faculty and staff. The University recognizes its employee's length of service by providing awards at five-year intervals.
    
    www.udel.edu/vpfa/awards.html
- Service Award Gifts
  - Employees choose their own Service Award gifts from a selection of custom UD-branded items, as well as other fine gifts.
- Service Recognition Luncheon
  - An annual luncheon is held in the spring for those employees who have reached 5, 10 and 15 years of service.
- Service Recognition/Retiree Dinner
  - An annual dinner is held in the spring for retirees and employees with 20+ years of service.
Unemployment
- University employees are covered by the State of Delaware Unemployment Insurance Act. Generally, employees are eligible for unemployment compensation if terminated for causes not controlled by the employee. The amount of unemployment compensation is set by the State of Delaware. It is the joint responsibility of the supervisor and the Office of Labor Relations to expedite legitimate claims and to guard against unwarranted claims.
  
  Information:
  www.udel.edu/Benefits/menu_unemployment.html
  UD Personnel Policy 4-80 Unemployment Compensation Insurance
  www.udel.edu/ExecVP/policies/personnel/4-80.htm
United Way Campaign
- Introduction
  - The University of Delaware community has had a long and rewarding relationship with the United Way of Delaware and the many agencies it supports. In the last fourteen years, members of the UD community have contributed more than $2.7 million through this annual campaign.
    
    www.udel.edu/hr/unitedway.html
- Annual Campaign
  - UD's Annual United Way Campaign begins every October with a Kick-Off Event for the volunteer Campaign Champions recruited from colleges and units across campus.
    
    The annual United Way Campaign at UD is comprised of three related campaigns:
    - Pacesetters
    - Employees
    - Retirees
- Employee and Retiree Giving
  - Employees and retirees can choose from a variety of giving methods by the online E-Pledge form or by hard copy pledge forms.
    
    Employees/retirees who pledge will be eligible to win an incentive gift.
Worker's Compensation
- Introduction
  - If any job-related injury or illness is incurred, it is imperative that the supervisor be notified immediately. For additional information, contact the Office of Labor Relations, 302-831-8305.
    
    All paid employees of the University are protected by Worker's Compensation Insurance for any occupational injury or illness. This protection covers prescribed medical treatment and hospitalization, if necessary.
    
    When lost time occurs as a result of covered illness or injury, an employee will receive up to her/his full regular salary as long as sick leave is available. The employee may also use vacation leave to continue to receive her/his salary. The employee will retain any benefits paid by the insurance carrier while the employee is receiving her/his full salary.
    
    UD Personnel Policy 4-8 Worker's Compensation
    www.udel.edu/ExecVP/policies/personnel/4-48.html
- Employee Illness/Injury Reporting/Investigation Program
  - Employees are required to advise their departmental supervisors of all injuries and illnesses incurred during the course of their employment at the University. Departmental supervisors are responsible for reporting work-related injuries and illnesses to the Department of Labor Relations (Labor Relations).
    
    Supervisors or departmental safety committees (if they exist) will assure that reports from departmental supervisors are submitted to Labor Relations and investigated.
    
    Information:
    www.udel.edu/ehs/accidentemp.html
    Injury/Illness Reporting Procedure:
    www.udel.edu/ehs/accidentproc.html