- General Information
- Introduction to Research at UD
- The Research Office is available to assist UD researchers every step of the way in the development of proposals, to the patenting and reporting of results.
UD Research Policies http://www.udel.edu/ExecVP/policies/research/index.html
- UD Research Administration Roles and Responsibilities
- This chart details the roles and responsibilities of all the various aspects of Research at UD:
General Research Administration
Billing & Collections
- UD Research Calendar
- Calendar of events for the research community at UD
- Important considerations for every UD researcher
- This page includes links to:
Code of Conduct
Misconduct in Research
Animal Subjects in Research
Human Subjects in Research
Recombinant DNA in Research
Conflict of Interest (COI)
Contract & Grant Management
Health & Safety Policies & Forms
Intellectual Property (IP)
- Research Office Staff Directory and Department Administrator Directory
- This directory is designed to help UD researchers locate the staff assigned to their department for assistance with contracts and grants, and effort reporting.
- Proposal Activity Support
- Preparing your research proposal
- Getting Started in Reseach at UD
This site contains a list of commonly asked questions, below, that will guide you through the basic steps to locate funding opportunities, developing a proposal, keywords and other related information.
- Funding Opportunities
- Funding opportunities for sponsored research are available to UD-eligible principal investigators from a variety of federal and state agencies and private foundations.
- Proposal Submission
- This webpage contains proposal information for Department Grant Administrators. It includes Tools & Data for developing competitive proposals.
UD Proposal Guide: http://www.udel.edu/research/preparing/proposalguide.html?panel=0#proposal
Submission Process for NIH Applications: http://www.udel.edu/research/pdf/UDGrants-gov.pdf
- Data Management Plans
- Many federal agencies, including the National Institutes of Health (NIH) and most recently the National Science Foundation (NSF), are requiring that grant applications contain data management plans for projects involving data collection.
- Proposal Entry in UD Financials
- Entry of proposal data into UD Financials (PeopleSoft) Grants module is the first part of the Proposal Approval process.
Login to UD Financials (FIPRD): http://www.udel.edu/grants
- FIN Proposal Approval Summary webform
- The second part of the Proposal Approval process is done in a UD webform. The webform is generated after the Proposal in completed in UD Financials.
- These standards of conduct are critical to every step of the UD researcher's pursuit of the truth. Research involving human or animal subjects must be administered according to established University policies and federal regulations and with a commitment to the highest ethical standards.
Every UD researcher needs to understand and comply with the policies and procedures, established by the University and the federal government, that are relevant to his or her research.
http://www.udel.edu/research/preparing/conduct.html Faculty Handbook - Professional Ethics Statement: http://www.udel.edu/research/preparing/conduct.html Policies & Forms: http://www.udel.edu/research/researchers/policies-forms.html
- The University has contracted with CAYUSE, a hosted web solution created specifically for Grants.gov and the complex federal grant proposal process. CAYUSE is a third party system-to-system application run on a web platform and available anywhere.
CAYUSE provides a more efficient way of sharing the application package between the PI, his/her delegates and the Research Office.
Link to UD CAYUSE site: https://cas.nss.udel.edu/cas/login?service=https%3A//udel.cayuse424.com/259/&renew=true
- Managing your grant
- Getting Started
- These guidelines are designed to help you efficiently manage your award in compliance with University and sponsor policies and procedures
- Maintaining the Award
- During the life of an award, there is no substitute for good practices in tracking and reconciling your transactions. If you keep good records, are proactive in reconciling your transactions, and prompt in making corrections, your close-out audit should be trouble-free.
Training Presentation: http://www.udel.edu/research/pdf/Winter-2011/Award-Categories.pdf
- FIN Pre-Award Request webform
- Use this form to request pre-award spending on a proposal with an anticipated award pending from the agency. Not all agencies permit pre-award spending and you should consult with the Research Office (831-2136) if there are questions before submitting this form.
- FIN Budget Revision for Contract and Grants
- Use this form to transfer of dollars WITHIN one Project - the net dollar change must equal 0. If you wish to process budget changes that change the total dollar amount of a project budget, you must contact the Research Office.
For detailed instructions, see documentation link in the webform itself http://www.udel.edu/webforms
- Closing the Award
- To ensure full payment of awards, the Research Office needs all departments to adhere to a timeline for completing close-outs. The timeline begins 90 days prior to the project end date.
The Closeout Report is a very useful tool for managing a project status and preparing for closeout.
View or download the Close-Out Checklist.
Close-Out Timeline: http://www.udel.edu/research/preparing/grantsmanual.html?panel=2
Login to Closeout Report: http://www.udel.edu/projectcloseout
Close-Out Checklist: http://www.udel.edu/research/pdf/AccountCloseOutCkList.pdf
Training Presentation: http://www.udel.edu/research/pdf/Winter-2011/Closeout.pdf
- Protecting your results
- Bayh-Dole Act
- In 1980, Congress enacted the Bayh-Dole Act, permitting the University to own inventions and patents made on federal grants.
The University must report it's inventions and may elect to own and promote them.
The University has the right to license and commercialize inventions and intellectual property, subject to certain retained government purpose rights.
The University has all new faculty sign a ""reminder letter"" confirming obligations
- How to report an invention
- To report an invention, see the Intellectual Property policies and forms.
And contact the Office of Economic Innovation and Partnerships for more information.
Click Intellectual Property in the Policy & Form Quicklist: http://www.udel.edu/research/researchers/policies-forms.html
Office of Economic Innovation and Partnerships: http://www.udel.edu/oeip/tech-transfer/
- Export Regulations
- University research is subject to U.S. Export Control laws that protect national security and trade.
UD Research Policy 6-17, Export Controls and Trade Sanctions http://www.udel.edu/ExecVP/policies/research/6-17.html
- Presenting your results
- Research Communications
- The University of Delaware places a premium on the translation and transfer of its research findings to the public for the advancement of scientific knowledge and society.
- Types of Communications
- Peer-Reviewed Journals http://www.udel.edu/research/presenting/reviews.html
Preparing for an Interview with the Media http://www.udel.edu/research/presenting/media.html
Public Lectures & Exhibits http://www.udel.edu/research/presenting/lectures-exhibits.html
Scientific Meetings http://www.udel.edu/research/presenting/scientificmeetings.html
Scientific Posters http://www.udel.edu/research/presenting/posters.html
UD News Coverage http://www.udel.edu/research/presenting/stories-reports.html
- Effort Certification
- The purpose of Effort Reporting is to verifying that salaries and wages charged to or contributed to a sponsored project are fulfilled in a manner consistent with the award documentation and compliant with the federal regulations.
All non-hourly employees who have worked on a sponsored contract or grant are required to participate in this process.
UD policy 6-5 describes the specific methods and requirements which the University of Delaware uses to ensure compliance with Federal regulations.
Information (Click Effort in the Resources box): http://www.udel.edu/research/preparing/grantsmanual.html?panel=1#13
UD Research Policy 6-5, Effort Certification Reporting http://www.udel.edu/ExecVP/policies/research/6-05.html
- Effort Certification Process (ECP)
- The electronic Effort Certification Process (ECP) is the method used to verify UD's compliance with federal regulations.
Login to ECP: https://cas.nss.udel.edu/cas/login?renew=true&service=https://primus.nss.udel.edu/effortcert/login.action
- There are two types of Effort Certification Training:
- Mandatory (for anyone logging in to the Effort Certification System)
Informational training: http://www.udel.edu/research/training/efforttraining.html
Mandatory training: http://www.udel.edu/research/training/effort/
- How to find your Department Effort Administrator
- If you need assistance in identifying your effort administrator, please see the Department Administrator Directory.
Use the Department Administrator Directory to locate your Effort Administrator: http://www.udel.edu/research/about/directory.html
- The Research Office provides two all day training sessions each year for Research Administrators, as well as many training resources on the Research training website.
The Researcher's Toolbox is loaded with the tools you need here to prepare your proposal, manage your grant, protect your great ideas and inventions, and present your results to the scientific community and the public.
Training website: http://www.udel.edu/research/training/
Researcher's Toolbox: http://www.udel.edu/research/researchers/
- Research systems
- UD Financials - Grants module
- The Grants module in UD Financials (PeopleSoft) is used by research administrators to enter proposals. This system allows for tracking and approval of proposal submissions.
Login to UD Financials (FIPRD): http://www.udel.edu/grants
- Requesting access to Grants Management System
- The Research Office is the system owner of the Grants Management system, which is part of UD Financials (PeopleSoft/Oracle).
Request access by email to email@example.com through the appropriate Dean's Office (usually the Asst. Dean) or VP Office.
Request one of the two roles in the Grants Management system:
• For inquiry only - GM_RESEARCH_ADMIN
• For data input - GM_RESEARCH_INQUIRY
Approval must first be obtained through the appropriate Dean's Office/asst. dean who will then send an email request to firstname.lastname@example.org. The request must include:
• Person's name
• User name (UDelNet ID)
• Dept ID(s)
• Which role: GM_RESEARCH_ADMIN (data input) or GM_RESEARCH_INQUIRY (inquiry only)
- UDataGlance is a reporting tool for financial and other data. The three tabs of particular interest to research administrators and PIs are:
- Financial Summary
- Proposal Data (coming soon)
- Awards Data (coming soon)
- PS Query
- The PeopleSoft Query tool allows you to extract financial data. The Query tool can be used to do the following:
- Preview query data within Query Manager and Query Viewer, displaying the results set in a table format
- Write new or modify existing queries to extract new data sets
- Download query results to an Excel spreadsheet
Login to UD Financials (FIRPT): http://www.udel.edu/firpt
- Explanation of Terms
- F&A (Facilities & Administration)
- Costs involved in conducting sponsored projects are categorized in two ways: direct costs or indirect costs. The federal government refers officially to indirect costs as facilities and administrative (F&A) costs, sometimes simply called ""overhead"" costs.
Direct costs and F&A costs together are the actual cost of a sponsored project.
Indirect costs (F&A) are ""those that are incurred for common or joint objectives."" In other words, indirect costs cannot be specifically attributed to an individual project.
The University negotiates with our designated federal agency to establish an F&A percentage to be added to the direct costs of each project for a specific time period (usually 3 years).
Presentations about F&A: http://www.udel.edu/research/training/swf/fanda/fanda.swf http://www.udel.edu/research/ppt/F&A.ppt
- Cost Sharing
- Cost Sharing is defined as project costs not borne by the sponsor.
See Cost Sharing FAQs http://www.udel.edu/research/preparing/faq.html
UD Research Policy 6-9, Cost Sharing http://www.udel.edu/ExecVP/policies/research/6-19.html