Effective January 1, 2015, the Patient Protection and Affordable Care Act (ACA) requires large employers (50 or more employees) such as the University of Delaware, to offer health insurance benefits to any employee averaging 30 work hours or more per week. This requirement is often referred to as the “employer mandate” of the ACA. Although this portion of the law does not take effect until January 1, 2015, the “Measurement Period” that will be utilized to determine employee eligibility for employer-sponsored health insurance benefits begins July 1st, 2014. More details about the measurement period are provided below.
In order to meet ACA and Federal guidelines, all variable hour employees (described below) will need to be converted to be able to clock in and out using UDTime by July 1, 2014.
More information can be found on the following training document:
Training on Evaluation and Conversion of Employees
Grad Student Labor Hourly Conversion JED
Supplemental Professional Hourly Conversion JED
Employees at UD working 30 hours or more per week in a position expected to last 6 months or more are considered benefits-eligible employees and offered a comprehensive package of health benefits.
ACA does not require that these individuals make any changes to their benefits, nor will these employees see any changes to their 2015 benefit offerings in anticipation of the employer mandate of ACA taking effect in 2015.
Non-benefits-eligible employees do not receive a health benefits package from the University of Delaware, and most represent a short-term population of employees who do not work 30 hours or more per week.
ACA guidelines consider these employees "variable hour" employees. At UD, variable hour employees include:
To ensure compliance with ACA requirements, it is essential for departments or units to monitor the employment of and hours worked by variable hour employees.
The ACA provides the following method to determine if a variable hour employee has reached the 30-hour per week threshold and should be offered health insurance:
For existing "variable hour" employees (active as of July 1, 2014):
For new variable hour employees (hired after July 1, 2014):
For a calendar of the measurement periods, administrative periods, and stability periods for existing and new employees, click here.
In order to comply with ACA and help departments monitor the hours worked by variable hour employees, Payroll will be providing quarterly ACA reports. In addition, departments can monitor hours by access ACA views (by employee or by department). For Instructions on how to access the view, please click here