College of Health Sciences

Guidelines for External Funding of Faculty Salary Support

and Summer Supplements

(Buy-Out Policy - Revised 3/15/06 )

Through external funding mechanisms (grants, contracts or gifts) faculty may have part of their workloads supported by external sources and thus may be eligible to ‘buy-out’ parts of their normal workloads. Generally, for each semester in which the funding occurs, the amount of externally funded support will be allocated to workload support (or buy-out) as follows:

10-20% funded effort: Allocated as buy-out of a portion of the research and scholarly activities component of workload

25-50% funded effort: Allocated for one 3-credit course buy-out, with the remainder as buy-out of research and scholarly activities

50-75% funded effort: Allocated for two 3-credit course buy-out, with the remainder as buy-out of research and scholarly activities

Teaching workloads will generally not be reduced below 25% effort.

External funding sources also can provide summer salary supplements to faculty. University of Delaware Policies and Procedures Manual, Policy Number 4-9, Summer Compensation Guidelines for Faculty, states in part:

Faculty members on academic year contracts may receive additional compensation for three months of summer work on sponsored research or summer teaching at a monthly rate not to exceed one-ninth of the base salary. The total compensation from all sources may not exceed three-ninths of the basic academic year salary for the summer months.

Correspondingly, faculty on fiscal year contracts may receive additional compensation for one month of summer work on sponsored research at a rate not to exceed one-eleventh of the fiscal year salary.

Faculty members receiving a full three-ninths summer compensation (one-eleventh for fiscal year contracts) have contracted for a full twelve-month workload and have therefore forfeited vacation periods for that year (other than normal University holidays). Faculty members will be required to certify that they have not taken vacation during periods in which they are fully committed.

For proposals that span the academic year, i.e., the research activity is not restricted to summer months, each 1/9 th of summer salary is expected to be matched by a minimum of 10% fundedeffort in support of research and scholarly activities during the academic year. Thus, 2/9 th summer salary from external funding sources should be matched by a minimum of 20%funded effort in support of research and scholarly activities during the academic year. For proposals with 15% or 25% academic year salary funded, the faculty member may request ½ summer months (i.e. 15% academic year can request 1.5 summer months).

EFFECTIVE for any proposal with 07/01/2005 or later start date - To receive summer salary, the proposed budget must include both the academic year percentage requirements as well as the summer salary requested. Revisions to the budget to allow for summer salary after the initial submission must be approved by the Chair and Dean. Summer S-Contracts may be denied if approval not obtained from Chairperson or Dean.