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Room Change Procedure

• Types of Room Changes
• Mid-Semester Room Change
• Mid-Year Room Change
• Summer Room Change

Types of Room Changes

A Mid-Semester Room Change is for students who wish to move to another room immediately, before the semester ends. A Mid-Year Room Change is for students who wish to move to another room at the beginning of Spring Semester. A Summer Room Change is for students unhappy with their assignment for the following year, who wish to be moved before Fall Semester begins.

If you are applying for a Mid-Year Room Change or a Summer Room Change, you will be asked to explain what type of room change you are requesting. Please read the following room change types and descriptions, and decide which is most applicable to your situation:

• Friends/Pairs/Groups: Two or more students wish to live together. All students interested in moving must complete a Mid-Year Room Change form and include the names of all students involved. Please keep in mind that it is more difficult for us to reassign two or more students together than it is to reassign an individual student.
• Mutual Room Change: Two students wish to trade places with one another. Each student must complete a Mid-Year Room Change form. If one student is planning to cancel their Housing Agreement or withdraw from the University, you may not submit a Mutual Room Change request. However, you may submit a form requesting that particular space.
• Select Your Roommate: If there is a vacancy that you would like to fill, you may submit a request listing the location of the room and the name of the student who currently resides there. That student must also complete a Roommate Verification Form to confirm the move.
• Chain Move:A chain move is necessary when more than one room change is requested. For instance, a chain move would apply if Sue is graduating, Mary wants to take Sue's space, and Kim wants to take Mary's space. All students involved in the chain move must submit their Mid-Year Room Change forms together. Each must list the names of all students involved on their form.
• Individual Room Change: An individual wishes to receive a different assignment, but is not involved in any other type of room change. For example, Scott wants to be moved to a single in another location, or to a double without a specific roommate.
• Special Interest and Upperclass Honors Housing: To inquire about vacancies in Special Interest or Upperclass Honors housing, please contact Lulu Kaliher for Special Interest Housing (302 831-4311 or lulu@udel.edu), or Karen Demonte for Upperclass Honors Housing (302 831-3676, or kdemonte@udel.edu).

Mid-Semester Room Change

If you wish to move during the semester, you must complete the Mid-Semester Room Change Form and be approved. Students should initiate the Mid-Semester Room Change process by speaking to their Hall Director or contacting Housing Assignment Services in order to discuss options and determine available spaces. Students must list a specific available room and building on the form.

Once the form is completed, it is routed to your current Hall Director, who must be the first to approve the room change. Your current hall director will check with the Hall Director of your desired location, to confirm that a vacancy exists. Once the second Hall Director approves the form, it will be forwarded to Housing Assignment Services for final approval.

If your request receives all approvals, you will be notified by email that your assignment has been changed and that a new key and access card are available for pick-up. At this point, you must make arrangements with your new Hall Director to pick up the new key and access card, and you must also arrange to return your key and access card to your current Hall Director. Students must move within forty-eight hours of room change notification.

Please note that due to the First Year Experience (FYE) housing requirement, freshman students must remain in their assigned buildings for the Fall Semester.

Mid-Year Room Change

If you would like to move to another space for the Spring Semester, you must complete the Mid-Year Room Change form and be approved. Please be sure to list a phone number on the form where you can be reached throughout January, in case Housing Assignment Services needs to contact you during the Winter Recess.

The form will ask you to list any choice where you will accept reassignment, and to number these choices in order of preference. You will only be moved to a choice which you have selected, so only number areas which you would be willing to move to. Of course, selecting a greater number of options will increase your chances of being moved.

NOTE: Students who wish to move to a different space in their current building will be given priority for vacancies within that building whenever possible. Students moving out of extended housing will receive priority for spaces in their areas over students coming from other areas. Individual circumstances will also be considered in room change prioritization, as well as the total number of previous semesters a student have lived on campus.

Mid-Year Room Change forms will be made available from December 1 through December 19. Room assignment information will become available after January 26 online, and will not be available by phone. Please note that room changes are not granted on a first-come, first-served basis, and that all room changes are binding.

If you apply for a room change, you must abide by the following moving conditions. Failure to do so may cause your request to be canceled, or may result in the removal and storage of your belongings at your own risk.

If you are not living in the residence halls during Winter Session:

• You must completely vacate your room by the Fall Semester residence hall check-out deadline.
• Your room must be left in clean and satisfactory condition.
• You must take all belongings home or arrange to store them with a friend.
• You must sign the Check-In/Check-Out form for the room that you are leaving.
• Your key and access card must be turned in to the Hall Director.
• You must check in to your new assignment during the regular Spring check-in dates and time.
• If you have not been reassigned, you must return to your Fall Semester assignment.

If you are living in the residence halls during Winter Session:

• You must remain in your Fall Semester assignment for Winter Session.
• After room changes are announced at the end of January, you may move to your new room if it is available. Contact your new Hall Director to check the status of the room (it may not be vacant or cleaned yet).
• If your new assignment is not available during Winter Session, you must check in on the first day of regular Spring check-in.
• Upon leaving your old assignment, you must return the room key and access card to the Hall Director, sign the Check-In/Check-Out form with the Hall Director, and ensure that the room has been left in clean and satisfactory condition.



If you have submitted a Room Change request and have not been approved, you will remain in your Fall Semester assignment. Additional room changes may be made during the second week of Spring Semester, however; information about this will be posted in your residence hall.

Summer Room Changes

Like Mid-Year Room Changes, Summer Room Changes will not be granted on a first-come, first-served basis. Rather, requests received between May 1 and May 29 will be considered individually, according to the number of Fall and Spring semesters a student has lived on campus, as well as specific circumstances or need. Requests received after May 29 wil have less priority and will be considered if time and availability permits.

If you are seeking a mutual room change, consider checking the Mutual Room Change Notebook at Housing Assignment Services (5 Courtney Street). You may be able to arrange a mutual room change through this resource.

The Summer Room Change has space for additional comments. If you would like to attach any pertinent documentation to your request, please mail (5 Courtney Street, Newark, DE 19716) email (UD-Housing@udel.edu), or fax (302 831-4266) this to Housing Assignment Services. Medical documentation should be submitted according to the Special Needs Documentation policy. If you are requesting to move to a Special Interest, Substance-Free, or Upperclass Honors housing, please indicate that intent on the form. Make sure you check the appropriate location(s) on the form, as well. You do not need to submit a supplemental application for these Unique Housing Options.

Room changes are not guaranteed, as they are dependent upon cancellations received throughout the summer from other assigned students. Room changes are processed in July, as most cancellations and withdrawals are received by the end of June. If your request is processed, you will be notified of your new assignment around mid-July. Students who plan to obtain a parking permit will receive notification of their new housing assignment before permits are issued.

The Summer Room Change form will ask you to rank your room change preferences (location, hall type, and room type). The more preferences you list, the greater your chances of being reassigned will be. Please note that if you are not reassigned, you must remain in your current assignment.