By submitting this application, I understand that as of June 1, 2013, I am obligated to live on campus in my assigned space for the 2013-2014 academic year and pay all associated costs. I also agree to pay all deposits when due, damage assessments and housing rates for the academic year and abide by the University of Delaware regulations, policies, and procedures including the Academic Year Student Housing Agreement and Dining Services Agreement. I affirm that I have read and understand these Agreements and that the Agreements are for the full academic year.
Residence in University of Delaware ("University") housing brings with it certain legal obligations and responsibilities. This document, together with the Student Guide to University Policies and all regulations, policies and procedures published by Housing Assignment Services, the Office of Residence Life and Facilities, constitute the agreement (the "Agreement") between you (the "Student") and the University. By your submission of this Agreement to the University, you are accepting and agreeing to comply with the terms and conditions of the Agreement. Submission of this Agreement electronically via the University's Web page shall have the same legal force and effect as submission by mail or in person. The Agreement, including other material incorporated by link or reference, is subject to change as deemed necessary by the University without prior notice.
Personal Responsibility & Insurance
The University cannot and does not assume responsibility for personal accident, injury, or illness to residents, guests or visitors, or for damage, theft, or loss of personal property, and the Student hereby releases the University, its officers, agents, and employees from any liability on account of any accident, injury, illness, property damage, theft, or loss not caused by the University's gross negligence or intentional act or omission. The University of Delaware does not reimburse students or parents for damaged, lost, or stolen personal property. Students are encouraged to protect themselves from loss by purchasing appropriate insurance. In that regard, you should review any homeowner's policy that you or your family might have to determine whether the contents of your University room are already covered or could be covered with a relatively inexpensive policy rider. When you consider this insurance protection, keep in mind the replacement cost of such items as computer, jewelry, television, VCR, DVD Player, musical instruments, stereo and other electronics, books, calculators, clothes and shoes, and sports equipment. For information regarding damage to personal property, refer to the Facilities Web site.
University's Duty to Provide Habitable Residence
The University cannot guarantee against
temporary failures of utility systems or defects caused by ordinary wear
and tear. Instead, the University's duty is limited to the exercise of
best efforts to provide clean, safe lodging for students with utilities
in good working order. Every effort will be made to complete maintenance
in a timely manner.
Credits or rebates of housing charges are not given to students when maintenance or pest control is being done to the student rooms, suites, or apartments. Students may be moved to available vacancies in on-campus housing either on a temporary basis or permanent basis. Students who are reassigned on a permanent basis are required to pay the cost of the assigned space.
University custodial staff is responsible for cleaning community bathrooms in traditional residence halls. Students residing in suite housing or apartments are responsible for maintaining their own bathroom areas.
For information regarding damage to personal property, refer to the Facilities website.
Students may reside in University housing if
they are properly registered and in good academic, financial, and
disciplinary standing with the University. Single full-time
undergraduate students must be registered for at least 12 hours of
academic credit in the spring or fall semester. Single incoming freshmen
students are required to live in University housing or at home with
parents or legal guardians. Requests for exceptions may be made to
Housing Assignment Services.
Students assigned to on-campus housing must be enrolled in classes on the Newark campus. Students enrolled in the Associate Degree program may reside in on-campus housing for Winter session only if they are enrolled in a credit course on the Newark campus. Students are expected to maintain an overall average of C (2.0 grade point index), and full-time students must enroll in at least 12 credits per semester.
Matriculated students who are enrolled for fewer than twelve credit hours may reside on campus with permission of Housing Assignment Services. Permission will be given for one semester only. A reduction below twelve credit hours is not considered a reason for release from the Academic Year Student Housing Agreement.
Students are expected to abide by all student policies and procedures. Students' conduct records will be reviewed prior to permission being granted to students who are enrolled for fewer than twelve credit hours or Continuing Education students (see below). Any violation of the Code of Conduct will result in the immediate removal of the student from on-campus housing.
Students are required to inform Housing Assignment Services if their student status changes.
Only same gender students will be assigned to the same room, suite, or apartment.
Note to Continuing Education Students: Continuing Education students are not assigned to on-campus housing in order to accommodate matriculated students.
Term of the Agreement
The Agreement becomes effective on the Binding Date. As of that date, the Student becomes fully liable for payment of the established rates for assigned housing, which payment must occur by the Published Payment Deadlines. Students are required to pay the full cost of the assigned room or apartment whether or not it is the type of housing requested. The Agreement shall remain in full force and effect for the remainder of the academic year unless the Student is released from the Agreement by the University.
The Opening and Closing dates and relevant
residence check-in dates for the residence halls and the Christiana
Towers Apartments shall be as set forth in the Academic Calendar and the Housing Assignment Services Calendar.
All academic-year residence halls except the Christiana Towers Apartments, and those buildings designated as being open for University breaks during any or all of the recess periods are closed to occupants during academic-year recess periods (Thanksgiving, December break, and Spring break). Students who choose to remain in buildings designated as being open during recess periods must follow posted registration procedures. Residents of designated buildings other than the Christiana Towers will be charged the published rate for the entire recess period. The cost of the Christiana Towers Apartments during the recess periods is included in the Christiana room rate. The dining plan may not be offered during break or recess periods.
Submission of the Agreement establishes a legal relationship
between the Student and the University for the provision of housing
during the academic year. Cancellations that occur prior to the Binding Date of the Agreement are considered cancellations of the Housing
Application. To cancel a Housing Application, the student must submit a
written cancellation request to Housing Assignment Services. It is the
student's responsibility to know the status of his or her application if
he or she wishes to initiate a cancellation request. Failure to
occupy an assigned space does not constitute cancellation of the Student
Housing Agreement. Students should have written confirmation of the
housing cancellation or release prior to formalizing agreements for
alternative housing. Any applicable refunds will appear as a credit to
the student's account.
Cancellation requests received by the cancellation deadline for each semester or session will result in a partial refund of $100, in accordance with the table below:
Deadline (Incoming Students)
Deadline (Returning Students)
Winter Session & Spring Semester
* No deposit is required for Winter and Summer Sessions, so no refund will be offered.
Note to Returning Students: Students who have applied for housing for the next year and have been placed on a guaranteed waiting list can cancel their Application, and receive a $100 partial refund, up until May 31 or notification of assignment, whichever comes first. Students will be obligated to the Agreement as of
Note to Students Applying after the Published Deadline Date and to Transfer Students:
A. Students who submit applications after published deadlines are not automatically guaranteed housing.
B. Transfer students are not guaranteed housing. When space is available, housing assignments are made in the order in which housing applications are received with consideration given to the communting distance to the University.
C. Students are not committed to the Student Housing Agreement until notification of guaranteed housing is sent, which may be made with or without a specific assignment.
D. Applicants who are not guaranteed housing may cancel their application within seven working days of the date guaranteed housing is offered and receive a full deposit refund.
E. After the seven-day limit, the Student Housing Agreement will become binding on the binding date listed with notice of guarantee.
Deferred Housing Applications
Instead of canceling the Housing Application, the Student may ask to have the Application and deposit deferred from the Fall Semester to the Spring Semester. A specific assignment is
not deferred and an assignment cannot be guaranteed for Spring
Semester. Students guaranteed housing will be bound by the terms
of the Student Housing Agreement for the Spring semester. Deferred applications cannot be cancelled. Housing
deposits cannot be deferred from one academic year to the next.
All students with active applications are
responsible for the full academic year housing charge unless approved
for release from the Student Housing Agreement by Housing Assignment
Your Student Housing Agreement is binding as follows:
Full Academic Year
During a Semester
Date of Application
Remainder of Academic Year
Winter Session/Spring Semester
Remainder of Academic Year
Remainder of Academic Year
Students will be charged for the room or space from June 1 through the end of the academic year unless Housing Assignment Services releases the student from the Student Housing Agreement.
Student-Initiated Cancellations After the Binding Date
The Agreement is binding as of the June 1 Binding Date and throughout the entire academic year regardless of changed circumstances on the part of the Student, such as incompatibility with a roommate or suitemate, involvement in a lease with off-campus facilities, or marriage. Students who wish to be released after the Binding Date may do so only in the following circumstances:
Requests for Release
All requests for release from the Agreement must be submitted in writing or by Web to a Housing Assignment Services staff member, or sent by certified mail to the Director of Housing Assignment Services (5 Courtney St, Newark, DE 19716). Be sure to include documented proof of the circumstances related to the release request. If these circumstances change after the Student is released from the Student Housing Agreement, the release will become invalid and the Student will again be obligated to the terms of the Student Housing Agreement. For example, if a student withdraws from the University and later registers during the academic periods originally covered by the Agreement, s(he) will still need to pay fees described in the Agreement.
Requests for release will usually be acted upon by Housing Assignment Services following consultation with appropriate offices and necessary verification of information provided. The student will normally receive a decision within five working days. Decisions are made solely on the basis of the documentation submitted, and whether the justification for release meets acceptable circumstances. If a request for release is approved, it will become effective after completion of all vacating procedures.
Students who have been released from the Housing Agreement may cancel or modify their meal plan by contacting Dining Services.
Note: Spring semester cancellation requests must be
received by the last day of final examinations of the fall semester for
the student to avoid late fees. Students who request to be released
after this deadline will be billed a $100 late cancellation fee if the
request is approved.
A student will typically be released from the Student Housing Agreement when proof of one of the following circumstances is submitted to Housing Assignment Services:
A student will not be released from the Student Housing Agreement for any of the following reasons:
If a student wants to be released from the Agreement due to serious circumstances other than those listed as unacceptable or acceptable, he or she may submit a written request to Housing Assignment Services. Requests must be accompanied by relevant and substantial supporting documents, such as financial changes verified on a Financial Aid form, a medical needs form verified by the Office of Disability Services, or a medical statement verified by Student Health Services. If such documentation is provided, authors or others may be called to verify information and/or provide clarity.
If a request for release is denied, the Student may submit a written appeal to the Office of the Dean of Students/Associate Vice President of Student Life, Hullihen Hall. The fully documented appeal and all appropriate documentation must be submitted within five working days of the date of the original decision letter. If release is granted, the appropriate department administrator will be notified to will arrange for any financial rebate due.
A student, whose request for release is denied, is responsible for the cost of the assigned space and the applicable dining charge through the remainder of the academic year even if they choose to vacate the assigned room and live elsewhere.
University-Initiated Cancellations After the Binding Date
The University reserves the right to change or cancel a student's room assignment without prior notification if the Student fails to register, pay, or maintain academic status. The Student Housing Agreement may be canceled if:
Compliance with Law and Code of Conduct
Every student at the University must comply with all Federal, State, local and University laws, rules and regulations, including the Agreement. Students are expected to know their Rights and Responsibilities and must comply with the University's Code of Conduct and the Residence Hall Regulations. At all times, students must respect the rights and property of all community members in the residence halls or apartment buildings, regardless of their background, beliefs, values, or attitudes.
The Student agrees to accept responsibility and be held accountable for his/her actions, for proper use and care of the residence hall, dining facilities, assigned space, common areas, and all other University property, and for the actions of his/her guest(s). The host should ensure that guests comply with all University Policies and Residence Hall Regulations. Prior to hosting a guest, residents should read the Guest Policy to understand the University's expectations of both hosts and guests.
Furnishings and Damage to University Property
The University will choose and provide furnishings for each residence hall and apartment. In addition, the University will
provide appliances for apartments. Students may only use approved appliances,
furniture, and electronic equipment. The Student agrees not to remove
any furniture or appliances provided by the University except with the
express written consent of the University.
Students are financially responsible for any damage caused to University property. The University reserves the right, when individual responsibility cannot be determined, to hold residents collectively responsible for damage, theft, loss, or special service to the common areas or to University property within them.
Right of Entry
The University reserves the right to enter any room at any time without advance notice for the purposes of inspection, repair, maintenance, and protecting the health, safety and security of residents and in cases of emergency, as determined by the University. University officials, the Fire Marshal, and other officials periodically make unannounced inspections to ensure compliance with health, fire, safety and maintenance codes. They are obligated to report evidence of non-compliance observed during such inspections. Similarly, while maintenance and custodial personnel will not search personal property, the performance of their duties may require them to move items of personal property in a student's room. They are obligated to report any observed evidence of unlawful conduct or conditions.
If all University housing has been filled
prior to assignment of housing for students who have requested it, a
limited number of students may be assigned to extended living
accommodations, such as double rooms that have been furnished to house
three students. Students with extended housing assignments will be
assigned permanent assignments as soon as they become available as
determined by Housing Assignment Services in conjunction with the Office
of Residence Life.
An incoming freshman student may be assigned to extended housing if other spaces are filled when the Student's Application is considered for assignment, even if the housing application is received prior to the deadline. Freshman housing assignments are made by a published process for students whose applications are postmarked by May 1. In the event that a student is assigned to extended housing, they will move to a permanent space as cancellations occur, usually during the Fall Semester. Beginning October 1, each student in extended housing will receive a 15 percent rebate on housing costs for each full week of residence until a permanent space is offered. Rebates are offered only during the fall semester, as sufficient spaces are available for spring semester to accommodate students in extended housing.
Winter Session Occupancy
In order to live in a residence
hall during Winter Session, students must be registered for at least one
Winter Session course or academically approved project, or be approved
to participate in a special University activity. Students
residing on campus for Winter Session, unless assigned to Christiana
Towers Apartments, are required to maintain a full resident dining plan.
If the Student does not choose a dining plan, they will be assigned the
Students who occupy a residence hall during Winter Session will be charged a $500 housing fee, regardless of type of room and part of campus. The Christiana Towers Housing Agreement offers a 9-month/academic year housing term that does not require students to vacate their room during holiday/vacation breaks or during Winter Session.
Assignments for new students for Winter Session are permitted only under exceptional circumstances approved by the Office of Housing Assignment Services. All requests for exception must be submitted to Housing Assignment Services with any supporting documentation. Requests may be submitted by e-mail to UD-Housing@udel.edu or by fax to (302) 831-4266. Students who are granted an exception should be aware that the spring assignment may be different from the Winter Session assignment.
Note to residents of the Christiana Towers Apartments: Residents of the Christiana Towers Apartments may remain in their assigned apartments during winter Session without being registered for a Winter Session course or academically approved project.
The exchange of rooms or substitution of one occupant for
another without written approval from Housing Assignment Services is
prohibited. The procedure, calendar, and fees for room changes are set
forth on the Housing Assignment Services Web site.
To move from one room to another, students will need
authorization from Housing Assignment Services staff. Room changes must
be authorized in advance by Housing Assignment Services staff after
in-building room changes at the beginning of the semester. The signature
of a Residence Life staff member is also required after the open room
change period of each semester.
After classes begin each semester, a specific
room-change period will be announced by Housing Assignment Services.
Room changes are subject to the following policies:
The University reserves the right to make room changes or reassignments under the following circumstances, or at its discretion:
Mid-Year Room ChangesThe mid-year room change process is announced at the end of November. Room Change requests for second semester are processed in January. A student must complete the mid-year change form before the December break. The following apply to mid-year room changes.
A student must completely vacate the space before leaving at the end of fall semester. Otherwise, the room change request may not be processed. If a student stores items with friends, make sure the belongings do not inconvenience any roommates. Complete a Check-In/Check-Out form and return the room key before leaving at the end of the fall semester. If the student does not complete this process, the University will bill the student for unnecessary key core changes or damages. When the student returns for spring semester, the student will check into the spring semester assignment if the room change request has been successfully processed. If Housing Assignment Services cannot process the room change request, the student must check back into the fall semester room assignment when returning for spring semester.
When moving, students should follow the timetable established by Housing Assignment Services. After vacating the fall assignment, students must complete a Check-In/Check-Out form and return the room key to avoid billing charges.
Note: A student involved in a mid-year room change who fails to vacate the room on time will have their belongings moved and stored at the student's own risk. In that event, a service charge will be added to the student account.
The University may reassign a vacant space in a room or
apartment at any time. While efforts are made to notify students of any
changes, a new roommate may be assigned without prior notification.
Students may not intentionally dissuade or discourage newly assigned
roommates from moving into the room. Intimidating a newly assigned
student is a policy violation, which can lead to termination of the
residence hall space without release from the financial obligation of
the Student Housing Agreement.
If a room or apartment is not entirely occupied and Housing Assignment Services does not anticipate assigning an eligible new roommate, the Student may choose one of the following options:
The residence hall space assigned to the Student by the University must be the Student's primary place of residence. In cases where a Student does not maintain his or her primary residence in the University-assigned space, the University may reassign that space to another student, and the Student will remain bound by the Agreement. Subleasing of space is prohibited.
Vacating at the End of the Term, Academic Year, or Release Date
Students are required to vacate, return all keys and access cards to the Resident Assistant, Hall Director or Area Office, and remove all
personal belongings from residence hall space within 24 hours of
completing their last final examination or by the scheduled closing time,
whichever comes first. Graduating seniors may remain in the residence
halls until the time designated by Housing Assignment Services.
Students who have been released from their Student Housing Agreement during the academic year must vacate their residence hall room or apartment within 48 hours of the effective date of release. The Student will be charged for the actual number of days they occupied the room, plus an additional two weeks. Any room charges paid in excess of the actual amount owed will be credited to the Student's account. The effective date for a rebate is the date when all of the following obligations have been met:
NOTE: Belongings that have been left in a room beyond the deadline designated for their removal may be packed and stored. In that event, the Student must pay a $100 service charge. The University does not accept responsibility for items left or stored under these circumstances. If the room is left dirty, cleaning charges will be added to the Student's account.
Safety and Security
Security is the responsibility of all
students, and students are personally responsible for abiding by the
security policies pertaining to residence halls. Actions that compromise
the security of residence or living areas will subject the individuals
responsible to disciplinary action and related fees. See regulations
regarding Keys and Access Cards, Safety in the Residence Halls and other Facilities Regulations for more details.
Dining Services Agreement
Students living in all residence halls, except for the Christiana Towers Apartments, are required to maintain a full resident dining plan for the duration of the academic year, as defined by the Student Housing Agreement. Students with dining plans must agree to the terms of the Dining Services Agreement.
In the event of a conflict between this Agreement, the regulations, policies, or procedures published by Housing Assignment Services, the Office of Residence Life or Facilities, and the Student Guide to University Policies, the Student Guide will control.
No delay or failure to exercise any right or power granted under the Agreement shall impair any such right or power or be construed to be a waiver thereof.
If any term or provision, or any portion thereof, of this Agreement is declared invalid or unenforceable for any reason, the remainder of this Agreement shall not be affected thereby and shall continue to be valid and enforceable to the fullest extent permitted by law.
This Agreement shall be governed by, and construed and interpreted in accordance with, the internal laws of the State of Delaware, without reference to its conflict of laws principles.
Updated February 19, 2013