University of Delaware

Institute for Global Studies

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Non-Credit Travel Study

Non-Credit Travel Study – Information for Program Leaders:

 

In addition to traditional study abroad programs, the University offers non-credit travel study opportunities, sponsored by a variety of units across campus.  The Institute for Global Studies collects basic information about the program and its participants so that we can help in case of an emergency.  All participants will be required to complete a Registration Form in the IGS database, and those traveling internationally will also purchase HTH insurance (at a cost of $11.75 per week).

 

If your unit will be sponsoring this type of activity, please email Karen Lundin with information regarding your trip.   Once the information is received, Karen will add the program to the IGS database and respond with instructions for you to forward to your students

 

A minimum of 30 days prior to your group’s departure, please email the following to Karen Lundin :

 

        • Flight details
        • Daily program calendar/itinerary
        • Contact information for the group (at every site)
        • Complete contact information for the official program leader (should be UD staff)
        • Name list of final participants

 

 

Non-Credit Travel Study – Information for Program Participants:

 

WAIT! Only complete the steps below if you have received official instructions to do so.  If you are participating in a non-credit travel study opportunity through the University, but have not received instructions to “Register with IGS,” please contact Karen Lundin in IGS.  The instructions below will only work for programs that are already in the IGS database.

 

Step 1:  Prepare Your Information

 

Before completing the Registration Form, make sure that you have the following information.

 

  1. Passport #, issue date, and expiration date (for programs traveling outside of the U.S.)
    (If you do not yet have a passport, apply for this immediately - you will need to log in and update your registration form when your passport arrives)
  2. Emergency contact (name, email, daytime phone, evening phone)
  3. Health insurance (carrier, group/policy number)
  4. Names of medications that you are currently taking

 

Step 2:  Complete the IGS Registration Form

 

Completing the Registration Form will register you as a “student traveler” in UD’s database. If you have an emergency abroad, UD will use the information provided to help you and to notify your family.

 

  1. Log in via CAS
  2. Complete Student Profile
  3. Click “Update Profile Information”
  4. Click button to “Return to Student Programs Page”
  5. Click button to “Start a New Program Application”
  6. Select the correct term (Summer, Winter, etc.) as the Academic Session
  7. Select your program from the list (if you do not see your program, STOP, your program is not in our system – email Karen Lundin for guidance)
  8. Complete the Registration form
  9. If you have difficulty submitting the form, do not submit it twice - contact our office for assistance -  302-831-2852  or studyabroad@udel.edu

 

Step 3:  International Health Insurance

 

INSURANCE:  All students on programs traveling outside of the U.S. are required to purchase HTH International Health Insurance to cover them abroad.  Cost is $11.75/week.  Follow the instructions from your program leader regarding how to obtain your HTH insurance.  The insurance provides 24-hour emergency health assistance as well as $250,000 in coverage.  Complete details can be found here: http://www.udel.edu/global/studyabroad/information/travelcoverage.html

 

Step 4:  SOS Coverage

 

ALSO NOTE:  As a UD student, you are automatically covered by SOS International for emergency travel assistance outside of the U.S.  We strongly encourage you to register on SOS’s website and sign-up for emergency email updates for the countries you will visit.  To access the policy, go to http://www.udel.edu/RM/internationalone.html  and login via CAS to the “International SOS Portal.”  Scroll down to see UD’s policy number, then register at http://www.internationalsos.com.

 

  • Institute for Global Studies  •   Elliott Hall, 26 East Main Street  •   Newark, DE 19716  •   USA
    Phone: (302) 831-2852  •   Fax: (302) 831-6042  •   © 2013