Controller's Office
Fiscal Year 2014
Year End Closing Entries
* - To view all entries assigned to a specific person:  Click drop down in Person(s) Responsible column, select Text Filters, select Contains and type a name.  This will include items assigned to more than one person.      
Year End Closing Entries
Category Department Entry Description Person(s) Responsible 1st Close 2nd Close 3rd Close
ACCRUALS Benefits Benefits - reverse estimated and accrue bill due 7/1 Chris Ulrich / Michael Kelleher X
ACCRUALS DGS / General Accounting Delaware Geological Survey Karen D'Amato / Lowan Schaffe X
ACCRUALS Facilities & Auxiliary Services Invoice accrual Amanda Minner X
ACCRUALS Facilities & Auxiliary Services Construction retainage accrual Amanda Minner X
ACCRUALS Facilities & Auxiliary Services Various Aramark entries (contract payable, commissions, June cash sales and alcohol service expense) Rose Gaasbeck X X
ACCRUALS Facilities & Auxiliary Services Record payable for Pencader liquor Rose Gaasbeck X X
ACCRUALS Facilities & Auxiliary Services Various commission receivable entries (Laundry, Pepsi, Vending) Rose Gaasbeck X X
ACCRUALS Facilities & Auxiliary Services Record Dining FLEX sales and commissions Rose Gaasbeck X X
ACCRUALS Facilities & Auxiliary Services Various receivable entries for conference and non-conference events Rose Gaasbeck X X
ACCRUALS General Accounting Reserve for legal expenses Deneka Bond X
ACCRUALS HRMS-PR Faculty salaries-BENF Journal Anna Bloch X
ACCRUALS Investment Accounting Endowment income (trusts), accrue/reverse income Isaac Wolkowicz X
ACCRUALS Investment Accounting Commissions Isaac Wolkowicz X
ACCRUALS Procurement Services Goods and services George Walueff / Fran Naughton X
ACCRUED INTEREST PAYABLE General Accounting Bond Issues and DBI Capital Lease Meena Ilyas / Lisa Kelly X
ACCRUED INTEREST RECEIVABLE General Accounting Bond Issues  and DBI Capital Lease Meena Ilyas / Lisa Kelly X
CLOSING ENTRIES Budget Office Close annual surplus/deficit accounts Kathy Detloff X
CLOSING ENTRIES Budget Office Close self-supporting purposes Kathy Detloff X
CLOSING ENTRIES General Accounting Clear suspense (PAYUPL Journals) Jennifer Hall X X
CLOSING ENTRIES General Accounting Close or zero-out all State fund accounts Lowan Schaffe X X
CLOSING ENTRIES Investment Accounting Close TII holding account  Isaac Wolkowicz X
CLOSING ENTRIES Investment Accounting Ensure endowment related OPBAS purposes net to zero Isaac Wolkowicz X
CLOSING ENTRIES Investment Accounting Close out endowment income holding accounts NOEND Isaac Wolkowicz X
CLOSING ENTRIES Student Financial Services Close College Work Study accounts Toni Greene X
EQUITY ADJUSTMENTS General Accounting Lease purchase Jennifer Hall / Meena Ilyas / Kim Strohmeier X X
EQUITY ADJUSTMENTS General Accounting Equipment additions and disposals Karen Brown X
EQUITY ADJUSTMENTS General Accounting Record change in library inventory Karen Brown X
EQUITY ADJUSTMENTS General Accounting Record depreciation expense - equipment Karen Brown X
EQUITY ADJUSTMENTS General Accounting Record various inventory value adjustments (poultry, history media tape, equine, dairy herd, cattle and sheep, nutrition and disease poultry) Karen Brown X
EQUITY ADJUSTMENTS General Accounting Record additions and deaccessions - Mineral Collection Karen Brown X
EQUITY ADJUSTMENTS General Accounting Plant (buildings, land, land improvements) additions and disposals Kim Strohmeier X
EQUITY ADJUSTMENTS General Accounting Record plant depreciation expense Kim Strohmeier X
EQUITY ADJUSTMENTS General Accounting Record 1743 depreciation expense - plant and equipment Kim Strohmeier X
EQUITY ADJUSTMENTS General Accounting Record 1743 additions and disposals - plant and equipment Kim Strohmeier X
EQUITY ADJUSTMENTS General Accounting Record library book depreciation expense Kim Strohmeier X
OTHER ENTRIES Finance Close BENF Program Marsha Lockard X
OTHER ENTRIES Finance Record scholarships and fellowship allowance (tuition discount) Marsha Lockard X
OTHER ENTRIES Finance Record change in market value for interest rate swap Meena Ilyas / Lisa Kelly X
OTHER ENTRIES General Accounting Cash deposits and bank account adjustments  Missy Sarver X X
OTHER ENTRIES General Accounting Reclass A1CWT1 and A1CDSB overdraft to A/P (cash gross-up)  Missy Sarver X
OTHER ENTRIES General Accounting Adjust Contracts & Grants Reserve Balance Evelyn Zerenner / Deneka Bond X
OTHER ENTRIES General Accounting Internal loans JV's Meena Ilyas X
OTHER ENTRIES General Accounting Record contributions receivable and related temp restricted net assets Deneka Bond X
OTHER ENTRIES General Accounting Asset retirement obligation Meena Ilyas / Lisa Kelly X
OTHER ENTRIES General Accounting Inventory adjustments Jennifer Hall  X
OTHER ENTRIES General Accounting Record gifts under $5,000 Karen Brown X
OTHER ENTRIES General Accounting Compensated absences liability Deneka Bond X
OTHER ENTRIES Gift Processing Check gift holding for > $1,000 items UNIV412181 Terri Manley X
OTHER ENTRIES HRMS-PR Adjust FICA income and expense to actual Anna Bloch X
OTHER ENTRIES HRMS-PR Clear Wages in kind (WIK) Anna Bloch X
OTHER ENTRIES Investment Accounting Reclass short-term invest with maturity <90 days to cash equivalents Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Reclass accrued interest receivable from A2GAI1 and A2GFAI to investments Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Eliminate funds not held by Univ; current principal and MV not ascertainable Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record annuity and life income funds liability Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Annuity & Life Income Funds Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Funds Held in Trust by Others Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Endowment Funds Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Blue Hen Investment Club Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Current Funds Isaac Wolkowicz X
OTHER ENTRIES Investment Accounting Transfer temporary investment income Isaac Wolkowicz X
OTHER ENTRIES Student Financial Services Admin. Allowance Expense - SEOG, CWSP, NDSL Jim Holloway X
OTHER ENTRIES Student Financial Services Student Receivable Bad Debt Allowance Melissa Stone X
OTHER ENTRIES Student Financial Services Record tuition received in advance for fall semester Sondra Holbrook X
OTHER ENTRIES Student Financial Services Reclass "other credits" in student A/R to A/P Sondra Holbrook X
RECEIVABLES Finance Restricted deficit fund balances - non C&G 4 and NOPLT Purposes over $1,000 Marsha Lockard X
RECEIVABLES General Accounting Reverse State Capital Improvement Act receivable(s) Lowan Schaffe X
RECEIVABLES Student Financial Services 2nd Summer Session revenue deferral Sondra Holbrook X
RECEIVABLES Treasury Services Insurance claims - State of Delaware Gary Stokes X
Year End Processes
Investment Accounting Confirm sweep at June 30 is booked Cindy Johnson X
Benefits TIAA reconciliation Corey Wright X
General Accounting Review of overhead revenue and expense account (195000 / R16000) Lisa Kelly X
Finance Unidel balance review Marsha Lockard X
Information Requests
1743 Holdings, LLC Environmental liability calculation Karen Weyl Lisa Kelly Fri, 6/13/2014
Institutional Research Employee Profile - February 2014 Report Kat Collison Deneka Bond Fri, 6/27/2014
Institutional Research Full Time Chairs and Faculty on 12-Month Contract as of February 1, 2014 Kat Collison Deneka Bond Fri, 6/27/2014
University Development $5k Pledge Report Pat Correale Deneka Bond Fri, 7/11/2014
Legal Detail of unpaid invoices for legal services rendered during FY13 Lori Hill Deneka Bond Mon, 7/14/2014
Blue Hen Wind June 30 Financial Statements Mike Matthews Lisa Kelly Mon, 7/14/2014
First State Marine Wind June 30 Financial Statements Rich Elliott Lisa Kelly Mon, 7/14/2014