Controller's Office
Fiscal 2011-2012
Year End Closing Entries

Category	Department	Entry Description	Person(s) Responsible	1st Close	2nd Close	3rd Close
ACCRUALS	HRMS-PR	Faculty salaries	Anna Bloch	X
ACCRUALS	DGS / General Accounting	Delaware Geological Survey	Karen D'Amato / Lisa Kelly		X
ACCRUALS	Auxiliary Services	Dining Services (ARA) accruals	Rose Gaasbeck	X	X
ACCRUALS	Benefits	Benefits - reverse estimated and accrue bill due 7/1	Chris Ulrich / Michael Kelleher	X
ACCRUALS	Facilities Accounting	Invoice Accrual	Theresa Maney		X
ACCRUALS	Facilities Accounting	Construction retainage accrual	Theresa Maney		X
ACCRUALS	Investment Accounting	Endowment income (trusts), accrue/reverse income	Cindy Johnson		X
ACCRUALS	Procurement Services	Goods and services	George Walueff / Fran Naughton	X
ACCRUED INTEREST PAYABLE	General Accounting	Bond Issues and DBI Capital Lease	Lisa Kelly		X
ACCRUED INTEREST PAYABLE	Investment Accounting	Commissions	Cindy Johnson			X
ACCRUED INTEREST RECEIVABLE	General Accounting	Bond Issues and DBI Capital Lease	Lisa Kelly		X
ACCRUED INTEREST RECEIVABLE	Investment Accounting	Endowment income, short term income, cash management (PEP, FFP and CFP income)	Cindy Johnson		X
CLOSING ENTRIES	Student Financial Services	Close College Work Study accounts	Toni Greene		X
CLOSING ENTRIES	General Accounting	Close or zero-out all State fund accounts	Lisa Kelly	X	X
CLOSING ENTRIES	General Accounting	Clear suspense	Jennifer Hall		X	X
CLOSING ENTRIES	Investment Accounting	Close TII holding account	Cindy Johnson		X
CLOSING ENTRIES	Investment Accounting	Close out endowment income holding accounts NOEND	Cindy Johnson			X
CLOSING ENTRIES	Budget Office	Close annual surplus/deficit accounts	Mike Jackson			X
CLOSING ENTRIES	Budget Office	Close carried FWD programs	Mike Jackson			X
EQUITY ADJUSTMENTS	General Accounting	Lease purchase	Jennifer Hall / Lisa Kelly	X	X
EQUITY ADJUSTMENTS	General Accounting	Equipment additions and disposals	Karen Brown			X
EQUITY ADJUSTMENTS	General Accounting	Record change in library inventory	Karen Brown		X
EQUITY ADJUSTMENTS	General Accounting	Record depreciation expense - equipment	Karen Brown			X
EQUITY ADJUSTMENTS	General Accounting	Record various inventory value adjustments (poultry, history media tape, equine, dairy herd, cattle and sheep, nutrition and disease poultry)	Karen Brown		X
EQUITY ADJUSTMENTS	General Accounting	Plant (buildings, land, land improvements) additions and disposals	Lisa Kelly			X
EQUITY ADJUSTMENTS	General Accounting	Record plant depreciation expense	Lisa Kelly			X
EQUITY ADJUSTMENTS	General Accounting	Record 1743 depreciation expense - plant and equipment	Lisa Kelly			X
EQUITY ADJUSTMENTS	General Accounting	Record 1743 additions and disposals - plant and equipment	Lisa Kelly			X
EQUITY ADJUSTMENTS	General Accounting	Record additions and deacessions - Mineral Collection	Lisa Kelly		X
EQUITY ADJUSTMENTS	General Accounting	Record library book depreciation expense	Lisa Kelly		X
OTHER ENTRIES	General Accounting	Reserve for legal expenses	Lisa Kelly			X
OTHER ENTRIES	General Accounting	Adjust Contracts & Grants Reserve Balance	Evelyn Zerenner / Lisa Kelly			X
OTHER ENTRIES	Auxiliary Services	ARA journal entries	Rose Gaasbeck	X	X
OTHER ENTRIES	Benefits	TIAA reconciliation	Corey Wright		X
OTHER ENTRIES	Budget Office	Reverse Fringe Benefits Applied	Mike Jackson / Lionel Gilibert		X
OTHER ENTRIES	Student Financial Services	Student Receivable Bad Debt Allowance	Melissa Stone		X
OTHER ENTRIES	Finance	Record scholarships and fellowship allowance (tuition discount)	Marsha Lockard		X
OTHER ENTRIES	Finance	E & I Cooperative	Marsha Lockard	X
OTHER ENTRIES	Finance	Record change in market value for interest rate swap	Marsha Lockard	X
OTHER ENTRIES	General Accounting	Compensated absences liability	Lisa Kelly	X
OTHER ENTRIES	General Accounting	Internal loans JV's	Lisa Kelly	X
OTHER ENTRIES	Student Financial Services / General Accounting	Record tuition received in advance for fall semester	Sondra Holbrook / Lisa Kelly			X
OTHER ENTRIES	General Accounting	Record gifts under $5,000	Jennifer Hall		X
OTHER ENTRIES	General Accounting	Inventories	Jennifer Hall	X
OTHER ENTRIES	General Accounting	Cash deposits and bank account adjustments	Missy Sarver / Patti Hollobaugh / Lowan Schaffe	X	X
OTHER ENTRIES	General Accounting	Reclass A1CWT1 and A1CDSB overdraft to A/P (cash gross-up)	Patti Hollobaugh			X
OTHER ENTRIES	Student Financial Services	Reclass "other credits" in student A/R to A/P	Sondra Holbrook			X
OTHER ENTRIES	General Accounting	Asset retirement obligation	Amy Connell	X
OTHER ENTRIES	Gift Processing	Check gift holding for > $1,000 items UNIV412181	Terri Manley		X
OTHER ENTRIES	HRMS-PR	Adjust FICA income and expense to actual	Anna Bloch		X
OTHER ENTRIES	HRMS-PR	Clear Wages in kind (WIK)	Anna Bloch	X
OTHER ENTRIES	Investment Accounting	Reclass short-term invest with maturity <90 days to cash equivalents	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Reclass accrued interest receivable from A2GAI1 and A2GFAI to investments	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Eliminate funds not held by Univ; current principal and MV not ascertainable	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record annuity and life income funds liability	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record unrealized gain/loss Annuity & Life Income Funds	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record unrealized gain/loss Funds Held in Trust by Others	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record unrealized gain/loss Endowment Funds	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record unrealized gain/loss Blue Hen Investment Club	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Record unrealized gain/loss Current Funds	Cindy Johnson			X
OTHER ENTRIES	Investment Accounting	Unidel accounts reconciled	Cindy Johnson		X
OTHER ENTRIES	Investment Accounting	Transfer temporary investment income	Cindy Johnson		X
OTHER ENTRIES	Investment Accounting	Record contributions receivable and related temp restricted net assets	Cindy Johnson			X
OTHER ENTRIES	Student Financial Services	Admin. Allowance Expense - SEOG, CWSP, NDSL	Jim Holloway		X
RECEIVABLES	General Accounting	Reverse State Capital Improvement Act receivable(s)	Lisa Kelly		X
RECEIVABLES	Finance / Budget Office	Restricted deficit fund balances - non C&G 4 and NOPLT Purposes over $1,000	Marsha Lockard / Budget Office-TBD	X
RECEIVABLES	Treasury Services	Insurance claims - State of Delaware	Gary Stokes		X
RECEIVABLES	Student Financial Services	2nd Summer Session revenue deferral	Sondra Holbrook		X