Controller's Office
Fiscal 2011-2012
Year End Closing Entries

Category Department Entry Description Person(s) Responsible 1st Close 2nd Close 3rd Close
ACCRUALS HRMS-PR Faculty salaries Anna Bloch X    
ACCRUALS DGS / General Accounting Delaware Geological Survey Karen D'Amato / Lisa Kelly   X  
ACCRUALS Auxiliary Services Dining Services (ARA) accruals Rose Gaasbeck X X  
ACCRUALS Benefits Benefits - reverse estimated and accrue bill due 7/1 Chris Ulrich / Michael Kelleher X    
ACCRUALS Facilities Accounting Invoice Accrual Theresa Maney   X  
ACCRUALS Facilities Accounting Construction retainage accrual Theresa Maney   X  
ACCRUALS Investment Accounting Endowment income (trusts), accrue/reverse income Cindy Johnson   X  
ACCRUALS Procurement Services Goods and services George Walueff / Fran Naughton X    
ACCRUED INTEREST PAYABLE General Accounting Bond Issues and DBI Capital Lease Lisa Kelly   X  
ACCRUED INTEREST PAYABLE Investment Accounting Commissions Cindy Johnson     X
ACCRUED INTEREST RECEIVABLE General Accounting Bond Issues and DBI Capital Lease Lisa Kelly   X  
ACCRUED INTEREST RECEIVABLE Investment Accounting Endowment income, short term income, cash management
(PEP, FFP and CFP income)
Cindy Johnson   X  
CLOSING ENTRIES Student Financial Services Close College Work Study accounts Toni Greene   X  
CLOSING ENTRIES General Accounting Close or zero-out all State fund accounts Lisa Kelly X X  
CLOSING ENTRIES General Accounting Clear suspense Jennifer Hall   X X
CLOSING ENTRIES Investment Accounting Close TII holding account Cindy Johnson   X  
CLOSING ENTRIES Investment Accounting Close out endowment income holding accounts NOEND Cindy Johnson     X
CLOSING ENTRIES Budget Office Close annual surplus/deficit accounts Mike Jackson     X
CLOSING ENTRIES Budget Office Close carried FWD programs Mike Jackson     X
EQUITY ADJUSTMENTS General Accounting Lease purchase Jennifer Hall / Lisa Kelly X X  
EQUITY ADJUSTMENTS General Accounting Equipment additions and disposals Karen Brown     X
EQUITY ADJUSTMENTS General Accounting Record change in library inventory Karen Brown   X  
EQUITY ADJUSTMENTS General Accounting Record depreciation expense - equipment Karen Brown     X
EQUITY ADJUSTMENTS General Accounting Record various inventory value adjustments (poultry, history media tape, equine, dairy herd, cattle and sheep, nutrition and disease poultry) Karen Brown   X  
EQUITY ADJUSTMENTS General Accounting Plant (buildings, land, land improvements) additions and disposals Lisa Kelly     X
EQUITY ADJUSTMENTS General Accounting Record plant depreciation expense Lisa Kelly     X
EQUITY ADJUSTMENTS General Accounting Record 1743 depreciation expense - plant and equipment Lisa Kelly     X
EQUITY ADJUSTMENTS General Accounting Record 1743 additions and disposals - plant and equipment Lisa Kelly     X
EQUITY ADJUSTMENTS General Accounting Record additions and deacessions - Mineral Collection Lisa Kelly   X  
EQUITY ADJUSTMENTS General Accounting Record library book depreciation expense Lisa Kelly   X  
OTHER ENTRIES General Accounting Reserve for legal expenses Lisa Kelly     X
OTHER ENTRIES General Accounting Adjust Contracts & Grants Reserve Balance Evelyn Zerenner / Lisa Kelly     X
OTHER ENTRIES Auxiliary Services ARA journal entries Rose Gaasbeck X X  
OTHER ENTRIES Benefits TIAA reconciliation Corey Wright   X  
OTHER ENTRIES Budget Office Reverse Fringe Benefits Applied Mike Jackson / Lionel Gilibert   X  
OTHER ENTRIES Student Financial Services Student Receivable Bad Debt Allowance Melissa Stone   X  
OTHER ENTRIES Finance Record scholarships and fellowship allowance (tuition discount) Marsha Lockard   X  
OTHER ENTRIES Finance E & I Cooperative Marsha Lockard X    
OTHER ENTRIES Finance Record change in market value for interest rate swap Marsha Lockard X    
OTHER ENTRIES General Accounting Compensated absences liability Lisa Kelly X    
OTHER ENTRIES General Accounting Internal loans JV's Lisa Kelly X    
OTHER ENTRIES Student Financial Services / General Accounting Record tuition received in advance for fall semester Sondra Holbrook / Lisa Kelly     X
OTHER ENTRIES General Accounting Record gifts under $5,000 Jennifer Hall   X  
OTHER ENTRIES General Accounting Inventories Jennifer Hall X    
OTHER ENTRIES General Accounting Cash deposits and bank account adjustments Missy Sarver / Patti Hollobaugh / Lowan Schaffe X X  
OTHER ENTRIES General Accounting Reclass A1CWT1 and A1CDSB overdraft to A/P (cash gross-up) Patti Hollobaugh     X
OTHER ENTRIES Student Financial Services Reclass "other credits" in student A/R to A/P Sondra Holbrook     X
OTHER ENTRIES General Accounting Asset retirement obligation Amy Connell X    
OTHER ENTRIES Gift Processing Check gift holding for > $1,000 items UNIV412181 Terri Manley   X  
OTHER ENTRIES HRMS-PR Adjust FICA income and expense to actual Anna Bloch   X  
OTHER ENTRIES HRMS-PR Clear Wages in kind (WIK) Anna Bloch X    
OTHER ENTRIES Investment Accounting Reclass short-term invest with maturity <90 days to cash equivalents Cindy Johnson     X
OTHER ENTRIES Investment Accounting Reclass accrued interest receivable from A2GAI1 and A2GFAI to investments Cindy Johnson     X
OTHER ENTRIES Investment Accounting Eliminate funds not held by Univ; current principal and MV not ascertainable Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record annuity and life income funds liability Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Annuity & Life Income Funds Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Funds Held in Trust by Others Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Endowment Funds Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Blue Hen Investment Club Cindy Johnson     X
OTHER ENTRIES Investment Accounting Record unrealized gain/loss Current Funds Cindy Johnson     X
OTHER ENTRIES Investment Accounting Unidel accounts reconciled Cindy Johnson   X  
OTHER ENTRIES Investment Accounting Transfer temporary investment income Cindy Johnson   X  
OTHER ENTRIES Investment Accounting Record contributions receivable and related temp restricted net assets Cindy Johnson     X
OTHER ENTRIES Student Financial Services Admin. Allowance Expense - SEOG, CWSP, NDSL Jim Holloway   X  
RECEIVABLES General Accounting Reverse State Capital Improvement Act receivable(s) Lisa Kelly   X  
RECEIVABLES Finance / Budget Office Restricted deficit fund balances - non C&G 4 and NOPLT Purposes over $1,000 Marsha Lockard / Budget Office-TBD X    
RECEIVABLES Treasury Services Insurance claims - State of Delaware Gary Stokes   X  
RECEIVABLES Student Financial Services 2nd Summer Session revenue deferral Sondra Holbrook   X