Third Party Billing (Corporate Sponsorship)
When an organization, not owned by you or a family member, makes a commitment to pay your educational expenses, they are considered a third party sponsor by the University of Delaware. When payment is due on your student account, the sponsor is billed by the University. This payment process is termed "third party billing."
Sponsor's payments are subject to the same federal reporting requirements as other financial aid. Some sponsorships don't require a billing invoice and are administered by the University through Student Financial Services.
What is a third party authorization?
A third party authorization, which may be a letter on official letterhead, purchase order, or voucher, must be signed by an officer of the organization.
The authorization should include the following information:
- sponsored student's name and identification number;
- amount of the sponsorship;
- type of charges the sponsor will pay, such as tuition, mandatory fees, optional fees, health insurance, on-campus housing, parking, bus pass;
- non-required fees, which are not authorized under the description "fee" and must be listed individually;
- sponsorship period. If the term(s) or date(s) the authorization is in effect are not indicated, the effective period will be the current term. The University does not notify the student or sponsor when authorization expires;
- sponsor's name and billing address;
- contact name, phone number, and e-mail address;
- signature of the sponsor or other person authorized to make commitments on behalf of the sponsor;
- purchase order numbers, work order authorizations, or other billing codes, if applicable.
Corporation Sponsorship:
If your company has agreed to pay all or a portion of your costs please submit the Corporate Sponsorship Agreement. This should also be used even if there is a restriction or contingency on the authorization. For instance, if the agency requires grade or transcript review before paying, the University will authorize third party deferral. In such cases, the student is agreeing to pay the bill when reimbursed by the sponsoring agency.
When does the sponsor send the third party authorization?
Both the agency and student are responsible to ensure the authorization is received before the first student bill due date to avoid late payment and installment/rebilling fees on sponsored charges.
Where does the sponsor send the third party authorization?
You may mail, fax, or bring the authorization document to the Student Financial Services Office.
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