UNIVERSITY FACULTY SENATE

Before completing this form please read the charge and guidelines of this committee on page 4. Submit 12 copies of this form to Karren Helsel-Spry, Faculty Senate Office, 206 Gore Hall, according to the following schedule. For events to take place during the forthcoming Fall semester (or the full academic year), submit requests by May 1. For events to take place during the forthcoming Spring semester only, submit requests by October 15.

Representing the following unit (individual faculty, department, program, college, or student organization):

Campus address:______________________________________________________________________

If this speaker, activity or event will be co-sponsored by another faculty member, department, program, college, or student organization, please identify the co-sponsor:

___________________________________________________________________________________________

Title and brief description of event:
___________________________________________________________________________________________

___________________________________________________________________________________________

Location of event: ___________________________________________________________________________________________

___________________________________________________________________________________________

List the person(s) involved in the event and summarize his/her/their credentials (append material if necessary):

___________________________________________________________________________________________

___________________________________________________________________________________________

Anticipated size and description of audience guideline: (funding is usually restricted to events with wide audience appeal):

__________________________________________________________________________________________

___________________________________________________________________________________________

What opportunities will be provided for faculty, staff, and students to meet with the person(s) involved in this event?__________________________________________________________________________________

________________________________________________________________________________________

Miscellaneous (for example: materials; equipment, media and space^[1]rentals;technical expenses; etc.) Please describe.

1. Actual size of audience: __________________________________________________________________

2. Description of audience: __________________________________________________________________

______________________________________________________________________________________

3. Assessment of the success of this event in light of the charge of this Committee (see page 4):

______________________________________________________________________________________

4. Advertising. Describe your advertising and include samples of all that was undertaken for this event:

______________________________________________________________________________________

The objective of the Committee on Cultural Activities and Public Events is to foster, encourage and coordinate throughout the University programs of local, national, and world significance that illuminate, explain, articulate, or are a creative part of the cultures of mankind. The committee shall work with any and all agencies of the University specifically to sponsor, direct, or advise on programs which bring to the University notable and creative figures in scholarship, presentations, art exhibits, and media productions, or any presentation that reflects upon the University's obligation to foster and contribute to the cultural life of the community and the world.

1. normally provide supplemental funds only to those cultural activities and public events that will potentially appeal to a wide university audience.

2. support programs and speakers in visual arts (2D and 3D, video and film), performing arts (dance, music, and theatre), and other cultural events (critical, historical, technological, and scientific).

3. consider requests from departments, programs, colleges, individual faculty, and student organizations.

4. consider funding requests that will take place within the Fall and/or Spring semester academic calendar.

5. normally provide no more than $500 per semester of matching funds for speakers to any unit.

6. For any one event, only one unit (department, college, etc.) will be reimbursed. In cases of joint seminars, each sponsoring unit must clearly delineate which speakers are being funded from each unit. Reimbursements will not be made to two or more units for the same speaker.

7. Reimbursements for expenses are given to units for a specific event. Any changes made by a unit in an event or in the topic, date and/or location must be submitted to CAPE for approval.

8. If the expenditure of CAPE funds for any specific event is smaller than the CAPE allocation the balance of the funds will return to CAPE for reallocation.

9. Reimbursements will be made for only the following expenses: honoraria; transportation, lodging, and meals of speakers, artists, etc.; publicity; materials; equipment and media rentals; and technical expenses. CAPE funds will not be provided for refreshments, receptions, dinners, etc. Copies of documentation showing payment for events from University accounts must be submitted to the University Faculty Senate Office before May 1. CAPE funds will be transferred into those University accounts showing expenditures.

Submit application documents to: Karren Helsel-Spry, Administrative Assistant, University Faculty Senate Office (206 Gore Hall).

^[1]Events scheduled at some campus locations (i.e., the University Center) may incur charges for space rental.

UNIVERSITY FACULTY SENATE
COMMITTEE ON CULTURAL ACTIVITIES AND PUBLIC EVENTS
REQUEST FOR FUNDING

TOTAL PROJECTED BUDGET FOR THIS EVENT

FOLLOW-UP REPORT

UNIVERSITY FACULTY SENATE COMMITTEE ON CULTURAL ACTIVITIES AND PUBLIC EVENTS REQUEST FOR FUNDING

TOTAL PROJECTED BUDGET FOR THIS EVENT

FOLLOW-UP REPORT

UNIVERSITY FACULTY SENATE
COMMITTEE ON CULTURAL ACTIVITIES AND PUBLIC EVENTS
REQUEST FOR FUNDING