IV.      TRAVEL and TRANSPORTATION

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A. Large Passenger Vans

 

B. Vehicles other than Large Passenger Vans

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V.      FINANCES AND BUDGETING

UD allocated funds DO NOT carry over from year-to-year. 
You must use the money in that year or you lose it. 
Supplemental funds (private money) DO carry over.

ð  It is crucial that the club’s name is written in the check’s memo field,
 to insure that the funds are directed to your club.

ð  It is crucial that the donor write your club’s name in the memo field
 in order to have the money directed to your club. Specify men’s or women’s.

IMPORTANT DISTINCTION
It is NOT permissible for student clubs to seek sponsorship of any kind.  Sponsorship means the individual or organization receives an endorsement in return.  Individuals and organizations may make tax-deductible private donations to your program, but you may not solicit businesses, corporations, etc. for sponsorship,
 NOR can you use their name as advertisement, or promote them. 
This is a University-wide restriction.  Endorsing organizations, businesses or individuals not approved by UD violates contract laws. Don’t violate this policy!

VI.  Business Office Procedures

MUST HAVES

Why?  To reimburse a person whose name does not appear anywhere on the hotel documents just doesn’t fly.  The Procurement Office, using good business practices, needs proof that the payer and reimbursee are one and the same.

• The SSN of the reimbursee, along with complete mailing address or UD employee #.  All of this goes on the cover sheet: Request for Reimbursement.

Why the SSN? A federal government requirement.  If the reimbursee would rather not disclose it on paper, s/he may provide a phone number so we can get it via telephone.

• Bring to the Sport Clubs office with a completed cover sheet: Request for Reimbursement (online).
• Reimbursements to non-UD employees will take a little longer because we have to produce a check and mail it.
• Electronic direct deposit reimbursements (for employees) are faster.

HOWEVER – we cannot control the speed of it once it leaves our offices.
So, your best bet for speedy return is to GET IT IN ASAP.

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4. Gasoline reimbursement - In order to be reimbursed for gasoline used for official club travel, submit the Gasoline Reimbursement form (online). This form also requires signatures, and, must be submitted within 30 days of the trip.

The reimbursement request form will be sent to Accounts Payable, and either a check will be sent directly to the individual(s) named, or for UD employees - direct deposit.  The Sport Clubs Office cannot control how quickly Accounts Payable processes these checks.  For speedy reimbursement, make sure all documentation is in order, and bring it in to the Sport Clubs Office promptly.

4. Paying bills

If you have received a bill that you need to be paid, bring it or send it to the SC Office.

5. Paying entry fees

Good planning and organization is the key to get your entry fees in on time.  When you need an entry fee to be paid, come to the SC Office with the following information:
Original entry form, which should include tournament name, date, fee, the organization’s Federal Tax ID (or SSN if paying to an individual), and the address. Incomplete info = no check!
If you don’t pre-pay through UD, make sure to get a receipt for the entry fee in order for the paying individual to be reimbursed (see Reimbursements, above).

6. Paying officials

Officials will not be paid for their services until after the work has been performed.  This is University policy.  In order to pay your officials, they must complete (one-time only) the Federal W9 form, and an Officials Payment Form.  Please check that they have filled it out completely. If incomplete, their payment will be delayed.
After you submit the form/s, Accounts Payable will issue a check, sent directly to that person. 
NOTE: The Club or any club member WILL NOT be reimbursed for a cash or check payment given directly to an official – this is an IRS/Federal Govt. rule.

7. Paying coaches and athletic trainers

Use the Athletic Trainer or Coach Pay Form (online) to approve a salary paid to a coach; this form requires an officers’ signature. Complete and submit to the Office. They will be paid as a bi-weekly UD employee unless you request otherwise.
NOTE: Any coach that has not submitted the annual coach’s contract cannot be paid.

8. Invoicing (billing others)

• If you sponsor a competition and a visiting opponent requires an invoice, you should create one using Excel or a similar program.  Several templates are available in the SC Office.
• You may also provide a sample when one of your opponents needs to invoice you and needs advice on how to create a PROPER invoice that UD Accounts Payable will not reject (i.e. includes the school’s Fed. Tax ID #).
• In general, invoices must include who, what, when, how much, where to send, AND the institution’s Federal Tax ID #.

9. Mail Folders/Telephone/Copying

• Club mail folders will reside in the Intramural Programs Office, 134 Carpenter Sports Building.  Office hours are generally 11 am – 9 pm, Mon. – Fri. Check your mail regularly.
• Students may use the phone in CSB 106 (and on occasion 107) for official club business.
• Copying - Clubs are responsible for funding their own photocopying. If you are interested in having a “standing work order” for the Copy Centers on campus, come to the Office to complete the necessary form.  This creates an account for your club and makes future copying quicker, and billing internal.
• You may list up to four names at one time on a standing order. When you need to change those names, notify the SC Office.
  
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VII.  Publicity, Promotions, & Use of the UD Name

NOTICE: Promotional flyers, letters, banners, newsletters, handbooks, etc. must be pre-approved by Sport Clubs Office before being circulated.

1. Your club’s OFFICIAL name in writing
   All official written references to or publications of your club must use the phrasing “______ Club at the University of Delaware”.  This does not apply to apparel. 

• For example, the wording “Ice Hockey Club at the University of Delaware” must be used on a flyer, letterhead, schedule, website, program, etc.
• The team apparel may have “UD Ice Hockey”, “Delaware Club Soccer”, or “Delaware Wrestling” .*
• * Apparel for the club-level sports for which we also sponsor a varsity program must include the word “club” i.e. Delaware Club Lacrosse or Delaware Lacrosse Club, vs. Delaware Lacrosse.
2. Publicity
• Sport clubs can utilize campus media such as Campus Cable Channel 2, the Review, the Update, the Office of Public Relations, WVUD, Just UDo It/Get Connected, and campus bulletin boards. Any associated fees will be charged to the club.
• Alcohol references may not be used in your advertising or promotional efforts.

SUMMARY:  ALL publications/letters/mailings, etc. must be reviewed and approved by the appropriate UD office before they are published, mailed, or go to print.  They must include the word “club” in your title.

3. Use of University of Delaware Symbols

Read this policy at http://www.udel.edu/student-centers/policy/policy_symboluse.html

The University of Delaware reserves the right of proprietorship of a number of symbols of identification of the University used in connection with activities of the University. The following emblems and logos are registered with the State of Delaware and CANNOT be used in advertisements or any student flyers/handouts/etc. without the consent of the University of Delaware:
    * The “UD” symbol, with the interlocking “U” and “D”.
    * The University of Delaware Crest.
    * YouDee – No pictures, illustrations, or original designs of the mascot may be used.
    * The phrase “University of Delaware” – No group may identify or advertise itself as “The University of Delaware Group X.” Groups may identify or advertise themselves as “Group X at the University of Delaware.”

The use of University trademarks and service marks is prohibited without the express permission of the University of Delaware. See  http://www.publications.udel.edu in order to learn how to use UD symbols legally.

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VIII. Health & Safety Issues

A. General
All club members must have their own health insurance coverage before they practice/compete.  The “Agreement to Participate” form provides proof of this.

1. The University assumes no responsibility to pay for or underwrite the cost of medical care given to members of club sport teams in connection with injuries sustained in club practice or competition.  All services not covered by UD Student Health Center are the responsibility of the individual and his or her medical insurance carrier.
2. Teams should utilize the University Student Health Center for medical care.  UD Physical Therapy Clinic may also provide free screening for sport injuries.  Athletic trainers are not provided.
3. In case of injury, an Injury/Accident Report Form (online, in Office) must be filed with the Sport Club Office within 24 hours (whether the accident was at home or at an away contest).  Each club should keep blank copies of the form in their first aid kit.
4. It is required that each club carry a first aid medical kit with them and that there be at least one certified person to administer first aid each practice or competition. Teams must also adherer to their NGB’s rules concerning first aid supplies.  The club President is responsible for having at least one Standard First Aid & CPR/AED certified individual at every activity.  He/she is responsible for having a proper first aid kit on site.

  Suggested items for first aid kit

• *cold packs (chemical ice) - 2-3
• ice bags – 10-12
• athletic tape – 3-4 roles
• pre-wrap – 3-4 roles
• adhesive bandages – all sizes           
• elastic (Ace) bandages – 2-3
• butterfly bandages – 1 box
• antiseptic towelettes - 2 boxes
• eye wash solution – 1 bottle
• splinting materials – min. 2
•  sterile gauze pads – 2 boxes
• triangular bandages -1
• roller gauze – 2-3 rolls 
• breathing barriers – 2-3
• protective gloves – 12 pair min.  
• 1 scissor and 1 nail clipper
• ibuprofen – small bottle           

*Instant/chemical ice should be considered a back-up to real ice, which is more effective at controlling swelling.  Whenever possible, real ice should be on hand.

5. It is STRONGLY recommended that all members of a club sport have a physical exam prior to participation in club activities.  This is the responsibility of the individual.
6. When dealing with blood use the following procedures:

• A participant that is bleeding or has blood on the uniform shall be removed from the activity until the wound has been completely covered and the soiled clothing has been changed.
• Use medical gloves before treating a bleeding wound.
• Wash hands immediately after treating a bleeding wound regardless of contact with blood.
• If in a UD building, get the supervisor on duty to assist in treating the bleeding wound and cleaning up the equipment/facility.
• All materials that come in contact with blood should be disposed in a Biohazardous Waste bin, not a regular trash receptacle.  If there is not one nearby, contaminated materials should be placed in a sealed plastic bag, for later disposal.
• Team members with bleeding or oozing skin should not treat others’ injuries.

2. Health Advisory – “Mersa”

Community-Acquired Methicillin Resistant Staphylococcus Aureus (CA-MRSA)
The Delaware Division of Public Health (DDPH) has issued an alert regarding an epidemic of Staphylococcus aureus infections, some of which are confirmed Community-Acquired Methicillin Resistant Staph (CA-MRSA, pronounced “mersa”) infections, apparently transmitted among sports teams.


DDPH has issued the following recommendations:  

I.    Initial Screening


A.  All athletes/sports team members should be assessed daily for the presence of  rash illnesses and/or skin lesions. This can be conducted by the individual, other team members, or coach. Any individual that exhibits a rash illness and/or skin lesion should be referred to the Student Health Center or primary care physician.


B.  Rash illnesses, skin lesions, draining wounds or uncultured wounds/lesions should be treated as a potential MRSA infection and treatment should be initiated immediately.

II.      Prevention Strategies
     A. Personal hygiene

• Hand washing is the single most important behavior in preventing infectious disease. Encourage frequent hand washing with warm water/soap during the course of practices/games/matches.
• When hand-washing facilities are not readily available, provide alcohol-based sanitizers and encourage frequent use.
• Do not share personal care items (i.e., towels, soap, razors, and water bottles). This includes sideline towels and drinking reservoirs.
• Encourage all participants to shower as soon as possible after direct contact sports using a clean, dry towel.
• Do not share any topical preparations  (i.e., ointments, salves, antibiotic creams)
• Laundry:  Wash towels, uniforms, etc. and any other soiled items using hot water, ordinary detergent, and dry on the hottest cycle after each use. Prewash or rinse any item that has been contaminated with body fluids. Soiled laundry should be contained in an impervious container or sealed plastic bag for transport home.

     B.  Environmental sanitation

• Establish and enforce routine cleaning schedules for all athletic areas or equipment (i.e., shared protective gear, weight rooms, locker rooms, wrestling mats, etc.)
• Locker rooms and weight rooms should be cleansed at least once weekly using a commercial phenol-containing disinfectant, or a fresh mixture of 1:100 bleach solutions (1 tablespoon bleach in one quart of water).
• If a single case of MRSA is diagnosed, cleaning should be increased to at least twice weekly.
• Shared athletic equipment (i.e., wrestling mats, protective gear, etc.) should be cleansed after each use using a commercial phenol-containing disinfectant, or a fresh mixture of 1:100 bleach solution (1 tablespoon bleach in one quart of water).

3. High Risk Sports
   Equestrian, Ice Hockey, Lacrosse, Rugby, & Wrestling are considered “at high risk for serious injury” sports and must adhere to the following:

1. Belong to a National Governing Body (NGB) for that sport, which must include medical insurance for each rostered player.
2. Provide first aid supplies as called for by their sport’s NGB.
3. Follow any specific safety rules and regulations as set forth by the sport’s NGB.
4. Offer “less difficult” lead up routines prior to letting club members attempt difficult tasks.
5. Make sure all necessary equipment is regularly inspected and up to standards.
6. Educate all club members on medical emergency procedures, especially head/neck/spinal cord injuries.
7. Complete an Accident/Injury Report form after any injury, and turn it in to the Sport Clubs Office within 24 hours of the incident. This form is also available online. However, each club should keep blank copies of the form in their first aid kit.

4.  Emergency Plan (Keep a copy of this plan in the team medical kit.)
    
5. In the event of bodily injury:
                                                           

   1. Check the scene

   • Is it safe for you to help?
     
     
   • Can bystanders help?
     
     
   • What happened?        
     
     
   • How many victims are there?
     
                             
     2. Call for an ambulance* if the victim: 
     
     
   • is or becomes unconscious           
   • has seizures, severe headache or slurred speech
     
   • has trouble breathing                       
   • appears to have been poisoned
     has chest pain or pressure           
   • has injuries to head, neck or back           
     
   • is bleeding severely                       
   • has possible broken bones
     is vomiting or passing blood           
   • if you are in doubt as to the severity of the injury
     
   *UD Emergency System 9-9-1-1
   
   
   3. Care for life-threatening emergencies before those that are not life-threatening.
   
   

4. Get the victim’s permission to help first, if possible. If unconscious, permission is implied.

5. Provide proper first aid as indicated.

6. Keep the victim still, comfortable, reassured and warm.

7.  Complete an Injury/Accident Report Form for ALL injuries and submit it to the Sport Clubs Office within 24 hours of the injury/accident. Blank paper copies of this form should be in the team’s medical kit.


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F. In event of vehicle accident:

• Respond to any injury as outlined above.
  
  
• Contact the police to file an accident report for insurance purposes.
  
  
• UD vehicle involved: Contact Motor Pool and report the accident.  If it is after business hours leave a message on their voice mail.
  
  
• File an Injury/Accident Report Form with the Office within 24 hours of the accident.
  AN INCIDENT REPORT MUST BE ON FILE
  WITHIN 24 HOURS OF THE INCIDENT.  If the accident occurs over a weekend, the report must be submitted first thing Monday morning.

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IX. Inclement Weather Policy

• Travel

If extreme or poor weather conditions exist, it is the Club President’s responsibility to use his/her best judgment as to whether or not to proceed with travel to an away event.  It is recommended that you contact the home club for their assessment of travel conditions in their area.  In addition, state police provide roadway conditions and weather advisories by phone.

• Home Games
• When ever possible, the decision whether or not to play will be made by the sport clubs office PRIOR TO game day. 
• Whenever the University closes for a storm emergency, all activities in CSB are automatically canceled.
• When canceling prior to game day is not feasible, the decision will be made by Sport Clubs staff. The club president is permitted to make the decision in the absence of UD staff.

Conditions for canceling competitions:

It is always prudent to preserve the best possible playing conditions of a field even if at the cost of one competition.

• UD closed or closing due to snow/winter storm
• Heavy rain
• Flooded/soaked/soft turf
• Melting snow (if it is cold enough that snow stays frozen, it does not hurt the turf to play on it.)

If conditions change during the course of a, it will be at the discretion of the officials (or facsimile) to call the game for safety reasons.

• Electrical Storms

Lightning is the most consistent and significant weather hazard that may affect outdoor activities.  The following policy is in effect for all outdoor sports.  Students should be particularly aware of the safety concerns that the policy addresses and cease outdoor activity when conditions demand.

LIGHTENING POLICY for Recreation Services

Recreation Services is informed of impending storms via Weather Sentry, a sophisticated campus-wide lightening detection system.  When a warning is received, that means dangerous lightening is approaching and all outdoor activities must be ceased and fields cleared.

• On Frazer Field, during open hours, CSB staff will inform players to  clear the fields.
• On all other fields, and after hours on Frazer Field, players will be informed by Public Safety.

 

In the event you observe lightening but no one has appeared to clear the field, the club president should take the lead.  The following safety protocol should be followed:

1. Chain of Command

 The persons filling the roles listed below are responsible for making the decision to remove a group or individuals from the playing field, stopping the activity, and determining when/if it is safe to resume:
                        Practices: Club President, or next highest officer, or Coach

During competition: Officials

2. Detection 

Be aware of how close lightning is occurring by using the
flash to bang method*:

• Count the seconds from the time the lightning is sighted to when the next clap of thunder is heard.
• For every 5 seconds you count, the storm is 1 mile away.
• At 6 miles out (or 30 seconds) or closer, CEASE ACTIVITY AND SEEK SHELTER OR PROTECTION IMMEDIATELY.

*  This method is not completely fool proof; no method is. Thunder or approaching clouds are not always the best indicators. 
Often the only warnings you will have are

• your hair standing on end,
• &/or skin tingling,
• &/or and a smell of ozone in the air. 

When this happens, lightening is imminent. CEASE ACTIVITY AND SEEK SHELTER OR PROTECTION IMMEDIATELY.

3. Shelter/protection 

• Safe shelter is defined as a building. 

 

• If access to a building is not available, seek shelter in a car with the windows up, but do not touch the sides of the vehicle.
• Avoid being near large/tall trees or poles (choose a small tree in a wooded area, if possible).

 

4. Last Resort:  If no safe shelter is available, crouch on the ground with your arms wrapped around your knees and only the balls of your feet touching the ground. DO NOT LIE FLAT ON THE GROUND- minimize ground contact.

• Play may resume after 30 minutes of clear skies.  If you observe lightening again within 30-minutes of the last count, restart your 30-minute count.

 

Activity should not resume until 30 minutes after
 the last lightning flash or clap of thunder.

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X. Behavioral Expectations

• Hazing

Hazing - an act which endangers the mental or physical health or safety of a student, or which destroys or removes public or private property, for the purpose of initiation, admission into, affiliation with, or as a condition for continued membership in a group or organization - is prohibited and will not be tolerated.  Both the entire club and involved individuals may be suspended for condoning any hazing incident.
The University’s policy on hazing is spelled out in the Student Guide to University Policies: Code of Conduct, and is below.  NOTICE that the policy requires that the individual be responsible and not allow him- or herself to be hazed.  See “Complicity” below.  Each participant agrees to the UD Policy on Hazing upon signing the Agreement to Participate form. 

        Hazing is defined as any action that recklessly or intentionally endangers the physical and mental health or safety of students. No one, including current, former, or alumni members of any student organization shall harass, intimidate, mock, or ridicule anyone else or commit any other similar act as a requisite for membership, admission, or participation in any such group. The following activities are examples of violations of this standard:

• Requiring the consumption of any food, liquor, drug, or other substance;
• Requiring participation in physical activities, such as calisthenics, exercise, or other games or activities requiring physical exertion;
• Exposing another to weather elements or other physically or emotionally uncomfortable situations;
• Forcing excessive fatigue from sleep deprivation, physical activities, or exercise;
• Requiring anything that would be illegal under any applicable law, including laws of the State of Delaware or City of Newark, Delaware;
• Requiring anything that can be reasonably expected to be morally offensive to another;
• Committing or requiring any act that demeans another based on race, gender, ability, sexual orientation, religion, or age;
• Committing any act of physical brutality against another, including, but not limited to, paddling, striking with fists, open hands or objects, and branding;
• Kidnapping or transporting another with the intent of stranding him or her;
• Committing verbal abuse;
• Forcing or requiring conduct that can be reasonably expected to embarrass or adversely affect the dignity of another, including the performance of public stunts and activities such as scavenger hunts;
• Intentionally creating work or labor for another;
• Denying sufficient time for study or other academic activities; or
• Committing or requiring another to commit any sexual act or engage in lewd behavior.

Students have a duty to avoid being hazed. Therefore, it shall be an offense under this section for a student to permit himself or herself to be hazed, subject only to the defense that the student could not reasonably have prevented the hazing.
Complicity:           
A student shall not, through act or omission, assist another student, individual, or group in committing or attempting to commit a violation of this Code of Conduct. A student who has knowledge of another committing or attempting to commit a violation of the Code of Conduct is required to remove him or herself from the situation, and failure to do so when reasonable under the circumstances may be the basis for a violation of this policy.

• General behavior expectations
• A student, as a member of a club team, who has guests at the University, is responsible for their conduct during any club activity, and will be held accountable the Office for violations of any University rules or local laws by their guests.
• A club and its members are responsible for its actions.  During club competitions, functions, or social events, any inappropriate behavior could result in a loss of recognition as a club sport by the University of Delaware.  If members of your organization act inappropriately outside of club functions then the actions will be dealt with by the appropriate authority and the status of your club could be in jeopardy.  Recognize that you represent UD at all times and it is a privilege to be a member of a sport club.
• If a participant or spectator in a UD sport club is ejected from any activity, contest, or facility, he/she is immediately ineligible for further access to or participation in any UD sport club until a review is completed.
• No player/coach/advisor shall:
• Engage in physical or verbal abuse, threats, intimidation, harassment, coercion and/or other conduct that threatens or endangers the health and safety of any person.
• Participate in a contest for which he/she is ineligible.
• Mistreat the faculty, staff, facilities, or equipment of UD.
• Strike, attempt to strike or otherwise physically abuse an official, opposing player, spectator or coach.
• Use obscene gestures, profanity or disrespectful language.
• Each club must have its own written code of conduct, on file in the Office, to include the preceding expectation, plus any others the membership deems appropriate.

XI. Infractions and Fines

• Point System For Infractions

Sport clubs that fail to comply with the policies stated in this manual, or other University of Delaware, State, or Federal policies, will be penalized with penalty points as described below.  In most instances, points carry a financial penalty.
After accruing a fine of $250, deficit points will be applied. Deficit points may reduce priority and allocation by up to 50%, and are cumulative.

            Following is a guideline for handling disciplinary issues and infractions are under the purview of Recreation Services.  Other offenses that fall under the student judicial system or local law enforcement will be handled according to their policies.

• Each point >1 carries a fine of $50.00

 

Accumulation of penalty points per academic year	Resulting penalty
1 point	Warning
2-5 points	Fined $50 for each point > 1
6-9 points	Automatic probation1.  Receive “deficits points” for every point >5.  Deficits may reduce priority and allocation by up to 50%.
10 & > points	Automatic suspension2 – length determined by Sport Clubs Office

• 1 Probation = change status to “Conditional”. Receives low priority for University services.  Freeze funds.
• 2  Suspension means you receive no funds or services and cannot be active.
• Sample of infractions and resulting points.  This table is not all-inclusive.

 

1 point	Missed required meeting. One point per person required. No-show at Activities Night. Failure to submit required forms on time as requested by the Office  (excluding those certain forms* below). Failure to have purchases >$500 pre-approved.
2 points	Failure to notify Sport Club Office of any injury or accident that occurs during a game or practice or while traveling to either. Failure to submit Roster, Agreement forms, or First Aid Compliance form on time. Misuse of University property and/or facilities. Failure to attend Sport Safety training.
3-5 points	Failure to represent the University of Delaware in a positive manner. Failure to maintain an accurate record of club income and expenditures.
10 points	Reported use of alcohol in motor vehicle while on club business. Any offense which violates local, state or federal law, including HAZING.

• Infractions will be cumulative for behavioral violations of the same nature.
• A history of infractions will be kept on file by the Sport Clubs Office.
• The Club President and Treasurer will be notified in writing of each infraction.
• These infraction penalties are subject to change without notice and can be weighed on a case-by-case basis.  The University and the Department of Intercollegiate Athletics and Recreation Services (DIARS) reserves the right to sanction the club at whatever level is appropriate for the offense. 

Penalties For Overspending

• Overspending and deficit spending are not allowed.  The Office will take all measures possible to help student groups from going into deficit.
• In the event a club runs a deficit, the penalty is dictated by the size of the deficit.  The fiscal year runs July 1– June 30 annually, but year-end balances are determined on May 30th annually*.
• For late-year gifts or donations – if documentation (if not the actual credit) of the intended gift is received by May 30th, the club will receive credit in the FY it is made, and not be penalized for late processing by the University.

CATEGORY 1:  Deficit of less than $250.00

• Club receives a warning of suspension.
• Next year’s allocation is reduced in the amount of the overage.
• Ending in deficit two years in a row, see below.

CATEGORY 2:  Deficit of $250.00 and higher

• Deficit amount as of May 30 must be divided amongst members on the team and repaid to the Division of Athletics and Recreation prior to the start of the fall season (including practices).
• The club’s future allocation may not be used to repay a deficit.
• No increase to allocation for the next year, club is placed on probation, and club status is reviewed.
• If deficit is not paid prior to start of the fall season, club will be suspended until the deficit is repaid.
• Ending in deficit two years in a row, see below.

DEFICIT TWO YEARS IN SUCCESSION:

• The club loses all UD funding for the following year
• All Category 2 penalties also apply.

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XII. Alcohol and Drugs Policy

• Alcoholic beverages and drugs are prohibited at all official club events – meetings, practices, tournaments, games, matches, shows, etc.
• Use of alcohol or drugs while traveling for a club event, including in lodging spaces, is strictly prohibited.
• The use of alcohol or drugs in a vehicle, while on University business, regardless of the vehicle’s ownership, is strictly prohibited.
• No words or images that connote drinking, alcohol or drug use may be used in fund-raising, general advertising, or advertising of a social event.
• Clubs must observe the University’s “Dry Period” at the start of each semester.  This is a two-week period at the start of each semester in which alcohol may not be served at ANY student function, regardless of location or age of students attending.
• For social events held off campus:

The University accepts no responsibility for the possession, use, consumption, manufacture, sale, or distribution of alcoholic beverages by students off-campus, including at events or functions sponsored in whole or in part by one or more student organizations or individuals. A student hosting or attending an off-campus function should be aware of the applicable laws regarding alcohol and should be aware that the University may also impose sanctions upon the student for such behavior.

• Use of alcohol or drugs that leads to behavior impinging on the rights of others is prohibited and will be punished.  This includes parties in private residences, and incidents occurring out-of-state or out-of-country.
• Any incident involving illegal or prohibited use of alcohol or drugs will be referred to the University’s student judicial system.
• Any sport club participant brought up on alcohol or drug violations by the University     will be suspended from their sport for a minimum of two weeks.  The student must then go through the alcohol awareness training provided by the University.  Further suspension is pending the findings of the investigation.
• The complete policy on alcohol regulations may be read at http://www.udel.edu/stuguide/08-09/code.html - alcohol
• The complete policy on illegal drugs regulations may be read at http://www.udel.edu/stuguide/08-09/code.html - drugpol
• Complicity     com·plic·i·ty[ k?m plíss?tee ]    involvement in wrongdoing  

A student shall not, through act or omission, assist another student, individual, or group in committing or attempting to commit a violation of this Code of Conduct. A student who has knowledge of another committing or attempting to commit a violation of the Code of Conduct is required to remove him or herself from the situation, and failure to do so when reasonable under the circumstances may be the basis for a violation of this policy.