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CHEP Operational Procedures of
the College Committee on Faculty Promotion and Tenure (PDF version)
Approved by CHEP Faculty, September 18,
1998
1.0 Composition of the College Committee on Faculty
Promotion and Tenure
The College Faculty Promotion and Tenure Committee will
consist of not more than five members selected by the College
Council or a committee designated by it based on nominations
from each academic unit (department or school). Each
spring, each unit will nominate one full professor and one
other faculty member. The College Council or its designated
committee will then compose the committee from those nominated
in such a way as to ensure that a majority of the committee
is at the rank of full professor. The Council Committee
will also seek to ensure continuity of membership on the
Promotion and Tenure Committee and diversity of representation
with respect to race, gender, rank, academic unit, and programmatic
emphasis. The Promotion and Tenure Committee will elect
a chair from its membership. All members of the Promotion
and Tenure Committee will be voting members for the purposes
of election of chair. University Faculty Senate Policy stipulates that "faculty members may participate and vote on either the department [school] or the college level, but not on both." Therefore, College committee members should not participate or vote at the departmental [school] level. The CHEP P&T Committee will confer with the departmental [school] P&T committee to determine whether participation or voting has occurred.
(amended September, 2005)
2.0 Functions of the Faculty Promotion and Tenure
Committee
The functions of the College Committee on Faculty Promotion
and Tenure are:
2.1 To clarify policies and procedures.
2.2 To receive the recommendations for promotion
and/or tenure from the departmental or school committee(s)
and chairperson or school director.
2.2.1 Shortly after the receipt of a promotion or
tenure dossier, and after the committee's initial
meeting, the chairperson will acknowledge receipt of the
dossier in a letter to the applicant, the department chairperson
or school director, and the chairperson of the department
or school promotion and tenure committee.
2.3 To review decisions at departmental or school
levels to determine whether published policies and procedures
were followed, and whether recommendations are consistent
with published criteria and evidential materials.
2.3.1 Review and evaluate departmental or school recommendations
for compliance with published and approved procedures
and standards for the proper application of criteria.
2.4 To conduct a review and evaluation of dossier.
2.4.1 The College Faculty Committee on Promotion and
Tenure shall use the approved departmental or school
criteria to make its recommendation. The Committee's
evaluation of the candidate shall be based solely on
how well the candidate meets the standards of his/her
department's or school's promotion and tenure document.
2.4.2 Before reaching a final decision the committee
may consult with the candidate or department regarding
additional evidence that might clarify the promotion
dossier. The candidate must be informed of and
consulted about the requests for additional information
and the nature of the information prior to its solicitation
by the Committee. (The candidate must be allowed
access to any additional materials other than confidential
materials and has the right to comment on them.)This
information may be part of the Committee's final report.
2.4.3 The Committee will decide matters by majority
vote. All eligible members of the committee[see
Section 1.0 for definition of eligibility] must vote
either yes or no. A Committee member may abstain
only if the member believes that he/she has a conflict
of interest with the candidate.
2.4.4 All discussions of the Committee in reviewing
dossiers, and the vote of individual members of the
Committee, shall remain confidential.
2.4.5 The Committee's
report should reflect any divisions of opinion in the
Committee's evaluation of the candidate. If there
are written minority opinions, these will be included
as appendices. The report will contain a record
of the vote count, including support for majority and
minority opinions, and reasons for the recommendation.
2.5 To make recommendations concerning candidate's
application for promotion or tenure.
2.5.1 In accordance with University policy,the
College Committee's "statement of recommendations
and decisions", which should indicate the numerical
vote, describe the Committee's composition, and explain
the reasons for the decision, must be transmitted in
writing to the candidate and to other individuals and
committees reviewing the dossier. When they arise,
signed minority opinions will be forwarded as appendices
to the Committee's recommendations.
2.5.2 Forward a copy of the recommendation to the candidate. Every effort should be made to maintain the confidentiality of all materials presented to the candidate. The candidate will be given five (5) working days during which time the Committee will respond to requests from the candidate for clarification of the Committee's recommendation. An intention to appeal must be given to the Committee within these five (5) working days. An appeal includes: (1) a letter documenting the basis of the appeal, usually written by the candidate; and (2) a scheduled meeting with the Committee. University Faculty Senate Policy stipulates that: "It is strongly recommended that the candidate attend the appeal meeting. Representatives of the candidate can also attend and participate in the appeal meeting. Appeals must be handled within two weeks, except under extenuating circumstances."
(amended September, 2005)
2.5.3 After five days from the date of the submission
of the Committee's report to the candidate, or after
an appeal has been heard, the Committee will promptly
determine whether any changes need to be made in its
recommendation and submit its report in writing to the
candidate, the department chair or school director,
and the department or school promotion and tenure committee.
The Committee will also promptly submit the report to
the dean along with the candidate's dossier.
3.0 Timetables
3.1 Timetables specified in University promotion
and tenure policies and procedures should be strictly
adhered to at all levels of institutional review.
4.0 Compliance to University Policy
4.1 All policies and procedures of The College
Committee on Faculty Promotion and Tenure shall
be in compliance with published Policies and Procedures
of the University of Delaware. As revisions in prevailing
policies occur at the University level, resulting changes
in the policies and procedures of The College Committee
on Faculty Promotion and Tenure must be made in a manner
consistent with the original ratification of this document.
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