CHEP Graduate Curriculum Committee Policies and Procedures
Amended: May 2, 2000

Committee's Charge/Mission - The Graduate Curriculum Committee will review proposals for new and revised curricula and courses.  In addition, the Graduate Curriculum Committee will periodically review HEPP courses to ensure the appropriateness of a college-wide designation, and, along with the Dean, monitor programs with a HEPP designation.

Committee Meeting Schedule - The Committee shall meet on an "as needed" basis throughout the academic year when agenda items are brought to the Chair of the committee.  At least one meeting will be held in the fall semester to process any proposed changes that are received by the Committee.

New and Revised Courses - All new courses should be sent to the CHEP Graduate Curriculum Committee no later than October 15th so that materials can be reviewed by the appropriate committees and the Dean's Office in time for changes to be reflected in the following year's University catalogue.

Two forms must be completed for a new course:
    a.    Course Inventory Form - New Course
    b.    Supplement to Course Approval Form

Two forms must be completed for a revised course:
    a.    Course Inventory Revision Form, and
    b.    Supplement to Course Approval Form

Program Changes - All program changes should be submitted to the CHEP Graduate Curriculum Committee no later than November 15th to allow sufficient time for materials to be reviewed by the Dean's Office and appropriate committees in order for changes to appear in the following year's University catalogue.  The Academic Program Approval Checklist needs to be submitted along with the following information:

    a.    Brief description and rationale for the change, including resources needed if any
    b.    Support letters from departments and schools affected by the changes
    c.    Description of efforts made to discuss proposed changes with other departments, schools, or colleges that could be impacted by the change, or whose students and faculty might be interested in the changes or opportunities being proposed
    d.    New catalog description
    e.    Suggested semester sequence

For programs with a HEPP designation, programs must also specify a Core Faculty and procedures in which the faculty shall regularly review the program.

Additional Procedures -

• The Chair of the CHEP Graduate Curriculum Committee should receive eight copies (for all committee members and the Dean) of all material being submitted to the Committee for its approval

• The Chair of the CHEP Graduate Curriculum Committee can invite a department or school representative to present and clarify items submitted to the Committee when appropriate.

• The Dean's Office will keep a record of all decisions and minutes of the Committee.

• All course and program materials approved by the Committee will be forwarded to the Dean's Office for signature.  The Dean's Office will then forward all items to the department or school that submitted the course and/or program materials.  In this way, a department or school can be assured that the materials and the correct number of copies are forwarded to the appropriate office(s).

• The Chair will forward all curriculum items affecting teacher education to the UCTE prior to sending them to the Dean's office

• The committee has the option at all times to consult with the College Council, particularly on issues affecting the entire College. In the case where the affected academic units have not voted their approval for new or revised courses or programs which involve more than one unit, the Chair will forward the additions or revisions to College Council where such a vote will be taken. The results will then be forwarded to the Deanœs Office.

• The Chair of the Committee will see that all motions passed by the committee will be forwarded to the Chair of the College Council, and that the minutes are sent to the entire College within one week of each committee meeting as part of the College challenge process.

Ex Officio Members of the Committee -
 

• In addition to the regular members of the committee, the college representative to the Senate Graduate Committee will serve as ex-officio member of the Graduate Curriculum Committee in order to improve communication and expedite actions.

• Any department or school not officially represented on the committee may elect an ex-officio member to serve on the committee.

       Respectfully Submitted 6/24/98

       Donald G. Unger, Ph.D.


Amended: May 2, 2000

Programs with a HEPP designation must be reviewed according to established university procedures.  CHEP approval process will begin with a proposal to the college undergraduate and graduate curriculum committees as appropriate.  The committee shall then solicit wide input from academic units within the college.  The program proposal must specify a core faculty and procedures in which the faculty shall regularly review the program.  The appropriate college committee and the Dean shall also have responsibility for monitoring the program.

Individual course with a HEPP designation will also be approved in accordance with university policy.  Experimental courses will be scheduled by the Dean's office.  As a matter of practice, the CHEP Dean's office will only schedule courses with HEPP designations when those courses have been approved for a college-wide HEPP number by the appropriate college curriculum committee and by the Dean or when the courses are experimental courses that will subsequently be submitted for a college-wide review.  All college-wide courses will be reviewed periodically by the Dean and the College Undergraduate or Graduate Curriculum Committee to ensure that the college-wide designation remains appropriate.