University of Delaware

Student Information System

training modules | glossary | training calendar
Glossary - - A | B-C | D-G | H-P | Q-Z

Glossary: Q - Z

Query: Powerful reporting tool that allows end-users to extract data from the system and database repositories based on the specific parameters the user enters.

Quick Admit: Whenever a student is activated and enrolled through the Student Records Quick Enrollment process, the system tags an indicator to the student's record which indicates that the student has been enrolled by this method. The tagged records are then placed into a suspense table awaiting your action. The Admissions Quick Admit process scans the suspense table looking for individuals which match your selection criteria and, utilizing Student Records information, then populates Admissions tables. The Student Records Quick Enrollment and Admissions Quick Admit processes are a simplification of the fuller versions of admitting students and enrolling them in classes. Use this feature to quickly enroll students into classes without going through the formal admissions process.

Real Time: Computer system that responds to transactions by immediately updating the appropriate files and/or generating a response in a time frame fast enough to keep an operation moving at its required speed.

Reason Code: A code defining why an action (program action, admission action or enrollment action) has been taken.

Recruiting Center: A place where recruiting is administered. Normally, the recruiting center codes mirror the application center codes. A recruiting center provides the capability for academic careers with decentralized or regional recruiting to track which office is handling a specific prospective student.

Repeat Checking: The process in PS whereby repeat codes are assigned to courses on the student’s enrollment record.

Repeat Code: In PS, a code that is permanently attached to a particular course on a student’s enrollment history. The effect of assigning such a code is that other fields (specifically, those that indicate whether the course carries credit or GPA value) are updated in accordance with the code’s definition. These codes are generally assigned once a semester during the batch repeat checking process. However, prototyping suggests that we also need the ability for manual overrides.

Repeat Course: Generally we use this term to mean any course that a student has taken more than once. When used in contrast to “duplicate course,” this term means a repeated course that retains its credit.

Repeat Limits: A rule that says how many times or for many credit hours a student may take a course. For most courses, there is no need to set a limit since this defaults to “one time.” In PS, these limits are set in the course catalog.

Repeat Processing: Ensuring that a student receives credit for a course only as many times as are allowed. For most courses, this is once. However, higher repeat limits may be set for specific courses.

Repeat Rule: In PS, the repeat rule is used by the repeat checking program to assign repeat codes to courses on the student’s enrollment history. Basically, the rule indicates what code should be assigned to each element of a matched pair.

Repeat Scheme: In PS, a “container” for repeat codes. Repeat schemes are attached to elements of academic structure (academic career) and define the codes that may be used in repeat rules attached to the either the academic career or academic program.

Reporting Database: This database that contains a snapshot of data for reporting purposes only. The reporting database may be a copy of the production database or a subset.

Requirement Designation: A special requirement needed for graduation. Typically, this designation is attached to a course and affects one or more sections of that course. A requirement designation may reflect additional work that a student needs to complete in addition to the regular course work or the designation may simply be an identifier used to track what sort of requirement this course fulfills.

Requirement Term: The value in the UDSIS system that reflects the student’s catalog/bulletin year.

Research Assistantship: A form of financial aid awarded to graduate students to help support their education. Research assistantships usually provide the graduate student with a waiver of all or part of tuition, plus a small stipend for living expenses. An RA is required to perform research duties.

Residency: Identifies the student’s residency status (in-state, out-of-state). Additional Residency Fields are also available to be used by administrative offices for the processing of financial aid as well as tuition and fees.

Residency Required: This defines a control that calls for the residency status of an individual to be required before the student can be activated into a program on the ACAD_PROG record.

Reversal Indicator: An indicator that shows if a particular payment has been reversed, usually due to NSF purposes.

Role: Describes how people fit into PeopleSoft Workflow. A role is a class of users who perform the same type of work, such as clerks or managers. Your business rules typically specify what user role needs to do an activity.

Role user: A PeopleSoft Workflow user. A person's role user ID serves much the same purpose as a user ID does in other parts of the system. PeopleSoft Workflow uses role user IDs to determine how to route worklist items to users (through an email address, for example) and to track the roles that users play in the workflow. Role users do not need PeopleSoft user IDs.

SA: Student Administration (PeopleSoft name for their student administrative system)

SAP (Satisfactory Academic Progress): The published academic standard a student must meet to continue to receive federal aid.

Scholarship: A form of financial aid given to undergraduate students to help pay for their education. Most scholarships are restricted to paying all or part of tuition expenses, though some scholarships also cover room and board. Scholarships are a form of gift aid and do not have to be repaid. Many scholarships are restricted to students in specific courses of study or with academic, athletic, or artistic talent.

Search/Match: A feature that enables you to search for and identify duplicate records in your database. With Search/Match you can specify search criteria and define a number of searches that are successively less and less restrictive for finding data in your database that matches the criteria you specified.

Self-service application: Application that is accessed by end users with a browser.

Service Indicator: Functionality that tracks and indicates information that may effect the services provided to a student.

Service Indicator – Negative: Negative Service Indicators indicate holds that prevent the individual from receiving certain services such as no check cashing privileges or denied registration for classes.
Impacts:
AENR = Student can add, but not drop classes during enrollment
CENR = Restricts all Enrollment
IENR = Student can drop, but not add classes during enrollment
ENVER = No Enrollment Verification
TRAN = No Transcript Released

Set ID: Primary key for control tables that contain descriptive information and processing rules for many PeopleSoft applications.

Single signon: User access to an additional PeopleSoft application server without entering another user ID or password.

Special GPA: Special Grade Point Averages are averages that you define for your institution that differ from the cumulative Grade Point Average. You can create special GPA's for a student's program, plan, or sub-plan, then use these special grade point averages to calculate student GPA's and meet your institution's analysis and reporting needs.

Standard Letter Code: A code used to define the MS/Word letter templates used for mail merge functions. Every letter sent should have a standard letter code as identification.

Structured Query Report (SQR): A type of printed or displayed report generated from data extracted from a PeopleSoft SQL-based relational database. PeopleSoft applications provide a variety of standard SQR’s that summarize table information and data.

Student Attributes: A feature that lets you assign all sorts of attributes to a student within an academic career or program and group together the students with similar student attributes. You can then track and report on the student attribute data. For instance, you can track every student that begins their education at the same time as a single cohort by creating a student attribute for undergraduate incoming freshmen and attaching the attribute to the records of these students. You can then use the data for federal reporting and also for institutional research purposes to gain information about the type of students that you have in a particular cohort, such as a student's typical course load or how long it takes a student to complete their program and graduate.

Student Groups: The ability to organize students into populations (groups) for degree audit, enrollment requisite checking and reporting purposes (e.g., Athletes).

Subject Area: A “family” of courses for a specific area of instruction. (e.g. Accounting)

Suffix: The UDSIS system provides a separate field to capture the suffix associated with a person’s name (e.g., Jr. Sr. III. IV).

Table: Uniquely identified collection of records or rows stored as an individual entity with a database. Tables are the basic unit of data storage in a database. Data is stored in rows and columns logically comparable to a spreadsheet.

TA (Teaching Assistantship): A form of financial aid awarded to graduate students to help support their education. Teaching assistantships usually provide the graduate student with a waiver of all or part of tuition, plus a small stipend for living expenses. TAs are required to perform teaching related duties.

Term: See: Academic Term

Term Activation: A process that is run each semester to prepare the students record for the Enrollment (registration progress)

Term Unit Type: Defines a credit hour (e.g. semester, quarter).

To-Do List (Checklist): A list of planned or completed action assignments for a staff member, volunteer, or unit.. To Do Lists enable you to see all the action assignments on one panel, rather than dealing with one action at a time.

Transcript: A record of student academic history including enrollment, test, transfer or other credit that provides term and cumulative statistics by Career. Additional information can also be displayed (e.g., Academic Standing, Academic Program, Academic Plan and Milestones, etc.)

Transcript Level: Define what information prints or displays on the various transcript types. Official, Unofficial, Degree Progress Report, Special Usage transcripts, etc.

Translate Table: A system edit table that stores codes and translate values for the miscellaneous fields on the database that do not warrant individual edit tables of their own.

Tree: The graphical hierarchy in PeopleSoft that displays the relationship between units (e.g. corporate divisions, projects, reporting groups, account numbers) and determines roll-up hierarchies.

Upgrade: The process of bringing the existing PeopleSoft system up to date with a more current version.

What-if Audit: An audit run by a student or advisor for a degree in which the student is not currently enrolled, but may be thinking about. Also know as “major shopping.”

What-if Capability: The ability to run a simulated Academic Advisement report that compares a student's transcript against a proposed academic career, program, plan, and/or sub-plan. What-if scenarios can be created and stored for future use. This concept is used in the Academic Advisement application.