University of Delaware

Student Information System

Batch File Processing: Automatically executing a set of instructions to process transactions.

Batch Processes: Operations performed on groups of records, usually scheduled to run on a regular basis, typically during non-business hours.

Bio Demo Data: Basic biographic and demographic information about a person (e.g. name, gender, date of birth, address, etc.)

Bolt-On: Customized set of related objects (menus, components, pages, records, fields, etc): these objects normally are stand-alone objects that are integrated within PeopleSoft, but do not change or affect PeopleSoft delivered objects.

Business Process Reengineering (BPR): Changing the business processes to be more efficient and/or to adapt to the requirements of the new software.

Business Unit: Independent processing unit such as a university or a subset of a university that is independent with regard to one or more accounting functions. In Student Financials, it is a bursar or student account office that accumulates charges, bills customers, applies payments, and collects overdue balances. A business unit may be associated with several academic business units plus several financial aid business units. PeopleSoft Student Financials business units comprise individual entities for reporting purposes. Student Financial business units map into a single GL business unit. A GL business unit may have multiple Student Financial business units.

Campus: Campus is generally a separate geographical (or online) administrative unit within the institution.

Campus Community: A PeopleSoft term for the components of the HR and Student systems that are in common (e.g. Names, Ids, addresses), and for the components within the Student System that have shared processes.

Checklist Code: A grouping of related checklist items. Once all items in a checklist are complete, the checklist itself becomes complete. Checklist codes are owned by administrative functions. These codes are also linked to 3C access groups to enable you to assign data entry or viewing only privileges across functions.

Checklist Item: A unit of work that needs to be completed by a person. A unit of work can be an action, a required document, or a phone call. In the admissions process, a checklist item could be supporting documentation for a student's application that needs to be submitted.

Checklist Type: A type of checklist. Checklists are used for a variety of processes. For example, you can create requirement lists, communication lists, admission condition lists, and staff assessment lists.

Class by Class Cancellation Process: A process used to drop the classes of students who are delinquent in their payments. The Class by Class Cancellation Process follows parameters your institution defines, to determine which classes are dropped, and what the threshold for dropping classes is. After classes are dropped Tuition is recalculated and a determination is made as to the sufficiency of funds.

Cohort: A PeopleSoft Admissions enrollment management term for the highest of the three level classification structures that you define. You can define a cohort level, link it to other levels, and set enrollment target numbers for it. See also Population and Division.

College Board: A nonprofit educational association of colleges, universities, educational systems, and other educational institutions.

Comment Category: A grouping of comments that help differentiate between types of comments. These codes are also linked to 3C access groups to enable you to assign data entry or viewing only privileges across functions.

Communication Category: A broad grouping of communication contexts that generally indicates why a communication was sent or received. Communication categories are owned by administrative functions. These codes are also linked to 3C access groups to enable you to assign data entry or viewing only privileges across functions.

Communication Context: A specific instance of communication indicating what communication was sent or received. A communication context belongs to a broader communication category.

Communication Direction: An indicator of whether a communication context is incoming, outgoing, or in person.

Communication Key: A single code for entering communication category, communication context, communication method, communication direction, and standard letter code. Communication keys can be created for background processes as well as for specific operators.

Communication Method: The mode by which a specific communication is sent or received, that is by email, phone, fax, or letter.

Completed Transfer Credit Model: Transfer and Test Credit from a specific Institution and Articulation term or Test Score and Articulation Term that has been evaluated by Admissions either manually or processed automatically by stored articulation rules. Completed credit models are not an Official part of the Student’s Academic Record until the student record has been Matriculated by Admissions and Term Activated. Completed models are available immediately on line via Student Self Service and Learning Management pages.

Condition Specification: A customized condition that includes connector types, lines, process types, parameters, and controls. Once created, it is used as a pre-condition. This concept is used in the Academic Advisement application.

Connector Type: The main (default) Boolean operator used in the equation that contains the detail lines within a requirement group or requirement. This concept is used in the Academic Advisement application.

Course: A course offered by a school, usually described in the course catalog. A course has a standard syllabus and credit level, although these may be modified at the class level. Courses can contain multiple components such as lecture, discussion, and lab.

Course Directive: A directive that mandates (or directs) where specific courses will be used to satisfy requirements. This concept is used in the Academic Advisement application.

Course List: A group of courses that can be used to satisfy an academic requirement. Each course is contained in at least one course list in the Advising module. Course lists can also be used in the creation of Enrollment Requirement Groups (prerequisites or corequisites).

Course Override: A feature of Academic Advisement that provides the ability to override any part of a student's degree requirements. Standard requirements can be overridden or an entire program can be customized for a specific student.

Course Share Set: A tag that defines a set of requirement groups that can share courses. This concept is used in the Academic Advisement application.

Course Substitution: The ability to select a course to use in place of the required course. Course substitution is global in that a course is simply substituted for another course anywhere that it appears in the audit. his concept is used in the Academic Advisement application.

Criteria: A string of variables that give a "yes" or "no" answer. Used in the PS Query tool.

Crystal Reports: Report formatting tool from Seagate Software designed to work seamlessly with the PeopleSoft Query tool.