University
of Delaware Grants/Projects
Module, Grants Subgroup Team Meeting Minutes 11/28/01
Grants
Subgroup Team Members:
Becky
Boutz: OVPR (Team Leader) Van
Adams: IT/MIS (Non-working member)
Chris
Cook: College of Engineering
Robin
Harbaugh/Dave McCarren: Marine Studies Gerri
Hobbs: OVPR
Barb
MacKenzie: OVPR Carol
Rylee : Budget Off. (Non-working member)
Rachel
Strickland: OVPR
Udfs-proj@udel.edu udfs-grants@udel.edu www.udel.edu/UDFS
Status
of Tasks Assigned:
Pending
Tasks Assigned |
Status |
Panel
Assignments (Grants) |
100%
Complete |
Document
UD/GMS Table and Field Names |
85%
Complete |
Document
Panels & Fields for Review |
100%
Complete |
Grants
Module Set up |
99%
Complete |
Mapping
UD data into P.S. Grants Module |
1%
Complete |
Interfaces(from/to/internal/external)
(Grants) |
Not
assigned yet |
Table
Prioritization: Significant Tables to PeopleSoft App. And Significant Tables
to UOD business processes |
Not
assigned yet |
Status
of Facilities Sub-Team by Carol Rylee:
The facilities team has
completed the training manual exercise and has recommended to the executive
team that we NOT use projects module for facilities, but rather we use the
Project CHART FIELD only. This may
result in the GRANTS team having ‘control’ over the control_ID’s for the
pc_tables.
Update
from Exec. Team Leaders Meeting:None
The Billing Team has begun meeting. Members of the team include Rachel
Stricland, Angie Beacham (chair), Jim Green, Amy Connell, Bill Spear, Amy
Taylor and Katie Hutton. Ellen Lepine will be the regularly attending
non-working member from the Exec. Team.
On-Demand
Training Module Decisions:
Ongoing
Assignments to keep notebook of Special Concerns/Issues:
Billing: Rachel Strickland
Accounting
Issues: Denise Schneider
Departmental
Issues: Chris Cook and Dave McCarren (individually)
OVPR/Proposals
Issues: Gerri Hobbs
OVPR/Award
Issues: Barb MacKenzie
Grants/Projects
Interfaces: Becky Boutz
Decision
on new meeting schedule: Have 3 working meetings a
month and only 1 Official Meeting?
The group agreed that one
meeting with minutes was sufficient and the other 3 meetings should be working
meetings to make more progress. Each meeting will begin at 10am (we’ll plan on
a 10:10 start for Reporting Team departure) and will last until 11:30. Becky
will prepare a forecast of dates for upcoming meetings and minute takers for
those requiring official minutes.
Setup
of Grants: Carol
provided the Location table from P.S. HR- will need to be reviewed.
Continue
populating UOD01 Control Tables.
ISSUE: Journals---where do we want these to be ‘handled’? GL or in
each module separately.
Assignments
for next meeting:
1.
We’ll replace our team meeting with the chart fields meeting on Dec. 12th.
2.
Read on Journal Generator for next meeting discussion
3.
Determine how many journal generator processes take place in Grants