University
of Delaware Grants/Projects
Module, Grants Subgroup Team Meeting Minutes 11/14/01
Grants
Subgroup Team Members:
Becky
Boutz: OVPR (Team Leader) Van
Adams: IT/MIS (Non-working member)
Chris
Cook: Chemical Engineering Rachel
Strickland: OVPR
Robin
Harbaugh/Dave McCarren: Marine Studies Gerri
Hobbs: OVPR
Barb
MacKenzie: OVPR Carol
Rylee : Budget Off. (Non-working member)
Udfs-proj@udel.edu udfs-grants@udel.edu www.udel.edu/UDFS
Status
of Tasks Assigned:
Pending
Tasks Assigned |
Status |
Panel
Assignments (Grants) |
100%
Complete |
Document
UD/GMS Table and Field Names |
85%
Complete |
Document
Panels & Fields for Review |
100%
Complete |
Grants
Module Set up |
99%
Complete |
Mapping
UD data into P.S. Grants Module |
1%
Complete |
Interfaces(from/to/internal/external)
(Grants) |
Not
assigned yet |
Table
Prioritization: Significant Tables to PeopleSoft App. And Significant Tables
to UOD business processes |
Not
assigned yet |
Status
of Facilities Sub-Team by Carol Rylee:
Denise
will no longer work on PS assignments as she is leaving the University at the
end of March. The Projects/Facilities
team will continue until they determine the “useability” of the module for
facilities and how much we will need it for Grants. Carol and Van will continue to serve on the team.
Update
from Exec. Team Leaders Meeting:
It
was noted that at some point Ellen Lepine will be sitting in on our meetings.
On-Demand
Training Module Decisions:
Ongoing
Assignments to keep notebook of Special Concerns/Issues:
Billing: Rachel Strickland
Accounting
Issues:
Departmental
Issues: Chris Cook and Dave McCarren (individually)
OVPR/Proposals
Issues: Gerri Hobbs
OVPR/Award
Issues: Barb MacKenzie
Grants/Projects
Interfaces: Becky Boutz
Decision
on new meeting schedule: Propose meeting each week
for 1 hour. The team as a whole agreed
to meeting every week. We will meet on
the already scheduled Wednesdays for 90 min and the Wednesdays in between will
be for 60 min starting at 10am. The
regular meetings will be for decision-making and PS training and the 60 minute
meeting will be a working session where we focus on getting the system set-up.
Setup
of Grants:
Continue
working the Grants Training Workbook to test the completeness of Grants Single
Version Setup.
During the set-up on Titanic, it was decided to set all of the control tables to UOD01 and use our first working meeting next Wednesday to start entering UD data. We are hoping to eliminate some of the roadblocks we are hitting by using combos of UNIV, UOD01 and MODEL. We will work as one large team or pairs to do the data entry. It is anticipated that we will enter 10-15 items in each table, but also cross-reference PeopleBooks to make sure we enter required data that is currently in UNIV.
Assignments
for next meeting:
1.
Mapping UD data assignment
2.
Carol will extract the department location addresses out of HR and
print them so we can get them into PS Financials.
3.
Becky will do print screens of what’s currently in UNIV to help
facilitate data entry into UOD01.
Issues:
1.
Gerri noted that PS is not rounding numbers and stated that the Fed
forms require whole numbers.
2.