University of Delaware      Grants/Projects Module, Grants Subgroup Team Meeting Minutes      10/03/01


Grants Subgroup Team Members Present:

Becky Boutz:  OVPR (Team Leader)                                                   Carol Rylee : Budget Off. (Non-working member)

Van Adams:  IT/MIS   (Non-working member)                                  Chris Cook: Chemical Engineering

Gerri Hobbs: OVPR

Barb MacKenzie: OVPR                                                                                    

Rachel Strickland: OVPR 


Status of Tasks Assigned:


Pending Tasks Assigned


Panel Assignments (Grants)

100% Complete

Document UD/GMS Table and Field Names

85% Complete

Document Panels & Fields for Review

100% Complete

Grants Module Set up

99% Complete

Mapping UD data into P.S. Grants Module

1% Complete

Interfaces(from/to/internal/external) (Grants)

Not assigned yet

Table Prioritization: Significant Tables to PeopleSoft App. And Significant Tables to UOD business processes

Not assigned yet


Status of Facilities Sub-Team by Denise Schneider:

No report, Denise not present.


Update from Exec. Team Leaders Meeting:  None


On-Demand Training Module Decisions:

Viewed Chart Fields on-demand training course.


Ongoing Assignments to keep notebook of Special Concerns/Issues:

Billing:  Rachel Strickland

Accounting Issues: Denise Schneider

Departmental Issues: Chris Cook and Dave McCarren (individually)

OVPR/Proposals Issues: Gerri Hobbs

OVPR/Award Issues: Barb MacKenzie

Grants/Projects Interfaces: Becky Boutz


Setup of Grants:


  1. Van and Becky will check out the HR connection to the feed of data for the grants module.
  2. Van checked on the effect of upgrades on the control tables and they will be treated as data and not overwritten at upgrade.
  3. Looked at FS_23 and FS_06 to determine their values as they relate to the grants set up.

FS_06 Departments:                Carol informed the group that this will be used as a Chart Field for setting up a UD account. Questions: Should we use this differently because department name and address maps to the PHS 398 form in the Grant module.

                FS_23 Customer:              Did not discuss at this meeting but will be looked at later.




Assignments for next meeting:  

1.       Start working through the Grants Training Workbook to test the completeness of Grants Single Version Setup.

2.       Review the Final Report on Chart Fields

3.        Review the object code tables