University
of Delaware Grants/Projects
Module, Grants Subgroup Team Meeting Minutes
08/13/02
Grants
Subgroup Team Members:
Becky
Boutz: OVPR (Team Leader) Van
Adams: IT/MIS (Non-working member)
Chris
Cook: Engineering Carol Rylee: Budget Office (Non-working member)
Gerri
Hobbs: OVPR
Jay
Kelso: IT/MIS
Barb
MacKenzie: OVPR
Dave
McCarren: Marine Studies
Rachel
Strickland: OVPR
Status
of Tasks Assigned:
Pending
Tasks Assigned |
Status |
Panel
Assignments (Grants) |
100%
Complete |
Document
UD/GMS Table and Field Names |
95%
Complete |
Document
Panels & Fields for Review |
100%
Complete |
Grants
Module Set up |
100%
Complete |
Mapping
UD data into P.S. Grants Module |
100%
Complete |
Interfaces(from/to/internal/external)
(Grants) |
Not
assigned yet |
Table
Prioritization: Significant Tables to PeopleSoft App. And Significant Tables
to UOD business processes |
100%
Complete |
Update
from Exec. Team + Team Leaders Meeting: None
Update
of Facilities Sub-Team by Carol Rylee: None
Update
from Billing Team- Rachel Strickland: None
Update
from Communications and Training Team- Chris Cook and Dave McCarren:
Meetings
were held with Focus groups and much was learned about how people are using
data currently.
Ongoing
Assignments to keep notebook of Special Concerns/Issues:
Billing: Rachel Strickland
Departmental
Issues: Chris Cook and Dave McCarren (individually)
OVPR/Proposals
Issues: Gerri Hobbs
OVPR/Award
Issues: Barb MacKenzie
Grants/Projects
Interfaces: Becky Boutz
The current plan is to focus cleanup on MVS tables- for consistency. Jay Kelso got elevated MVS permissions for Gerri, Barb and Susan Tompkins to cleanup the Sponsors table. The plan is to eliminate/delete approximately 800 sponsors, which haven’t been utilized in over 6 years. After the 800 have been deleted, Jay will create a parallel Sponsors table in MVS with the Sponsor field having a length of 40 characters (new P.S. length) instead of the 25 currently in MVS. Where feasible, Jay will write a program which in order to get consistency, will search and replace the inconsistent spellings- such as Natl., Nat., and National to the consistent spelling.
Discussion
of Grants Version 8.4: The contracts module was
still not working- but Van Adams has submitted a trouble-ticket to P.S. for
correction. The Team went through
screens (in read-only fashion) and noted that most of the screens/pages are
functionally the same. The team feels
that navigation between pages has improved in this version. Perhaps that opinion will change when we
begin to add records- and experience more pages. A peculiar bug was noted (and reported to Van) that when navigating
between Tabs on a page- if the Tab chosen has no data on it- the program throws
the person back into a search screen, instead of just displaying the page with
blank data. (However- this is inconsistent across computers- some do not do
that).