Summary of November 18 thru December 11 G/L Team Meetings
Issues: How will Transfers and Allocations be handled in PS?
Other Issues are: Workflows, Date (transaction date), Where will the transaction detail be stored, either in the subsidiary application or General Ledger Journal Voucher lines, Will UD use the current Journal Voucher EZ-form or PS Journal Voucher form (Rick recommends PS), How will we handle Suspense, either recycle, reject or suspense? What are you going to do if subsystem interface JV’s are wrong? Where and when are they going to be corrected? Are we going to allow prior period entries?
11/18/02
Attendees: Ben Martin
Karen D’Amato
Elieen Prazniak
Dave Adkins
Rick McCaulley
Carol Rylee
Amy Connell
Julie Burton
Excused: Cathy Zinszer
Ellen Lepine
Linda Somers
Rick facilitated the meeting. We accessed PS software GL Home page and set up the University Business Unit and Set ID.
Two new issues: What are you going to do if subsystem interface JV’s are wrong. Where and when are they going to be corrected?
Are you going to allow prior period entries?
11/19 & 11-20
Attendees: Ben Martin
Karen D’Amato
Elieen Prazniak
Dave Adkins
Rick McCaulley
Carol Rylee
Amy Connell
Julie Burton
Ellen Lepine
Cheryl Languirand
Excused Absence: Cathy Zinszer
Rick facilitated the meetings. We set up Business Calendars for the General Ledger for 2002 and 2003.
12/4
Attendees: Ben Martin
Karen D’Amato
Linda Somers
Rick McCaulley
Carol Rylee
Dave Adkins
Excused: Cathy Zinszer
Elieen Prazniak
Amy Connell
Ben announced that he established User Preferences for 24 people. Rick facilitated the meeting. Using PS software, the G/L team began the set up for a Standard Journal Entry Template. A decision was made that there will be no past periods open.
12/10
Attendees: Ben Martin
Karen D’Amato
Rick McCaulley
Carol Rylee
Rajarao Surampudy
Amy Connell
Dave Adkins
Cathy Zinszer
Ellen Lepine
Andrew Viehman
Michelle Broadway
Excused:
Elieen Prazniak
Linda Somers
Ben announced for all password access for PS contact Van Adams. For an assignment, Ben would like us all to read Inheritance in People Books.
Ben asked Rick which fields are required for processing a PS Journal. We opened PS Journal Entry to review the required fields. All required fields are marked with an Asterisk (*)
Rick facilitated the rest of the meeting. Using PS software, we accessed Allocations. Allocations are a series of transactions grouped by chartfields that automate a series of steps for the chartfields. The Allocations types are Allocate fixed Basis, Copy, Prorata with Record Basis, and Spread Evenly. The Basis is the “How”. The Target is the “Where”. The Offset must balance. The output Options is the Came from to Journal Line Journal header. Batch Options are where the work records are kept. The Amount Field is the Debits and Credits.
Homework for 12/11: Ben will supply a simple Allocation. For a future meeting Ben will supply a simple JV and a Complicated JV. Ben requested the G/L Team to read about “Inheritance” in People Books.
12/11
Attendees: Ben Martin
Karen D’Amato
Rick McCaulley
Carol Rylee
Elieen Prazniak
Ellen Lepine
Cathy Zinszer
Michelle Broadway
Excused:
Linda Somers
Amy Connell
Dave Adkins
Ben announced that he turned over to Van Adams, five different sets of accounting transactions to be imported into the People Soft FIDEV Instance for testing.
Rick facilitated the meeting. Ben made a list of the detail necessary for processing University Fringe Benefits. We looked at a Benefits Allocation in PS Demo. Using the template we proceeded to set up an allocation to process University Fringe Benefits. Ben decided to study the process more thoroughly to see if there was a better way to complete the Fringe Benefit Allocation for our next meeting.
Carol Rylee listed the information to set up a Budget Allocation and we proceeded to look at a Budget Allocation in PS Demo.
Week of 12-16-02
Ben announced that he has completed the set up for “Source” (Transactions Codes) in PeopleSoft FIDEV instance. The PS “Source” is identical to our current Transaction Codes except the leading zero has been eliminated since PS “Source” is only a three-character field.
On 12-19-02 twelve accounting transactions were imported into the PeopleSoft FIDEV instance. After some difficulty in finding the transactions in PS, the twelve transactions were tested and the import was successful.
During the week Rick facilitated the meetings as we continued to work on PS Allocations.