UDFS Communication/Training Team Minutes

January 6, 2003

In attendance: Paul Anderson, Peggy Bottorff, Michelle Broadway, Chris Cook, Al Fanjoy, Steve Grasson, Lisa Huber, Ginger Knutsen, Dave McCarren, Tim Miller, Chris Murphy, Dee Smith Linda Somers, Amy Taylor

Minutes this time: Steve Grasson

Minutes next time: :Linda Somers

GENERAL MEETING MINUTES:

Next Meeting: January 13 Hullihen Hall Board Room

NO MEETING on January 20. However, we will attempt to schedule a meeting on another day during the week of January 20.

 

Other News:

 

Readiness Training

Most of the meeting was spent on planning for the Readiness Training. This will be a Powerpoint presentation which will be shown to a focus group (group makeup to be determined) on February 3. Comm team was split up to work on sections. Each group should e-mail Powerpoint file to Amy Taylor no later than 1/13 at 9 a.m. The following table summarizes the content and how assignments are broken up.

 

Topic

Team Assignment

Learning Objectives

do later

Why PS 8.4? Similar to what is on our webpage

Al Fanjoy and Bill Fitzpatrick

Intro to our webpage

Al Fanjoy and Bill Fitzpatrick

Remind them what phases there are (modules in phases); be clear about what they will do now and what they'll do later; e.g. what account code to put on the old cash transmittal form

Linda Somers, Chris Murphy and Ellen Lepine

Explain the difference between the systems; what is in the system; what is in HR; what is in grants; etc. how they interact

Linda Somers, Chris Murphy and Ellen Lepine

8.4 Navigation; it is web based; screen will look different - some options will not be shown because people cannot use them anyway

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

Explain that clicking search when you leave search box blank brings up all options e.g. in query, ALL the records for which you have access

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

Help function; tell them PeopleBooks exists

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

Security: what they can and can't have access to; e.g. trees; who can maintain them

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

Form by form info: what you'll do

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

See some of the views (if possible)

Peggy Bottorff, Dave McCarren, Tim Miller, Paul Anderson

Teach COA: data elements- make reference to existing PowerPoint presentation which is linked on our website

Steve Grasson, Michelle Broadway, Lisa Huber and Ginger Knutsen

Speedtypes

Steve Grasson, Michelle Broadway, Lisa Huber and Ginger Knutsen

Crosswalk

Steve Grasson, Michelle Broadway, Lisa Huber and Ginger Knutsen

Recap: revisit JV and how COA will be used in it; revisit a report

Steve Grasson, Michelle Broadway, Lisa Huber and Ginger Knutsen

Give future timeline; future training in general terms

Chris Cook and Dee Smith

Future timeline: state of the product at UD: you can't get in yet and here's why

Chris Cook and Dee Smith

Tell people how to ready their machines (IE vs. Netscape)

Chris Cook and Dee Smith

Direct the people to Website for followup