UpDate - Vol. 16, No. 3
September 19, 1996
University forms move to the World Wide Web

     During the summer, many heavily used electronic forms were
made available on the World Wide Web. Forms in the EZForms e-mail
directory, which are submitted and routed via e-mail, were
converted to the Web. Purchase requisitions, journal vouchers,
class roster requests and travel authorizations are a few of
these key electronic forms now available on the Web.
     Web-based forms provide an easy-to-use graphical interface
and are more secure and more interactive than e-mail forms. The
Netscape browser is recommended for access to the graphical user
interface of the EZForms directory. (See: Downloading the
Netscape Navigator.) However users of the Lynx Web browser or any
SSL-compliant browser, also may submit and approve Web-based
electronic forms.
     Whether you use Netscape's graphical interface or Lynx's
character interface, you have access to your own electronic forms
inbasket, outbasket and archive, in addition to the EZForms
directory of blank forms. The inbasket contains forms awaiting
your approval or attention. The outbasket allows you to check the
status of forms you have submitted, and it contains copies of
your "in progress" forms. All completed forms are stored in your
archive, allowing you to retrieve copies of past transactions.
     The secure EZForms directory of Web-based electronic forms
can be found at https://www.mvs. udel.edu/ezforms/ To gain access
to these secured forms, you must use your SSN and PIN. If you do
not know your PIN, see your department PRO contact to choose or
reset your PIN. (See: You and Your PIN.)


     How to initialize your EZForms directory

     To use these new electronic forms, you must first initialize
your EZForms directory. Point your Web browser to
https://www.mvs.udel.edu/ezforms/ and select "Options." The
"Options" page allows you to select "Web" as your form delivery
option, causing electronic approvals to be sent to your Web
inbasket. Additionally, you may specify how to receive
notification when new electronic forms are delivered. Selecting a
notification option will cause e-mail messages to be sent
alerting you of electronic forms awaiting your attention. Now you
can approve electronic forms using your Web browser instead of
using e-mail. Your options are "remembered" and you do not need
to set them each time you enter the EZForms Web.


     New forms available in the EZForms directory

     The EZForms directory contains electronic versions of many
paper forms used to conduct routine campus business. The
following forms, requiring routing and approval, are currently
available on the World-Wide Web:
       Journal Voucher
       Request for Leave
       Purchase Requisition
       POWC Request
       Travel Authorization
       Personal Data Form I
       Personal Data Form II
       Biographic Data Form
       Tuition Exchange
       Additional Tax Withheld
       Employee Change of Address
       Equipment Relocation
       Change of Major/Minor
       Class Roster Request
       Use of Recreational Facilities

     These forms will soon be added to the EZForms Web directory:
       Journal Voucher: Multi-page
       Start Notice
       Key Authorization
       Textbook Adoption Form
       Bi-Weekly Time Report
       Health Fee Waiver


     Other electronic forms on Delaware's Web

     There are other electronic forms to be found on the Web that
do not reside in the EZForms directory. These might be
departmental forms that require no central routing or forms that
target off-campus users, such as the Application for Admission or
forms that interface complex processing systems, such as Proposal
Tracking.
     The following electronic forms are not in the EZForms
directory, but are currently available on the Web.
       Undergraduate Admission Application
       Graduate Admission Decision
       Proposal Tracking
       Preview Days Request
       Academic Overview Request
       Saturday Tour Request
       School Vacation Request
       Request for Information
       Student Change of Address Form
       Student Request for Refund
       Student Drop/Add and Registration
       Student Housing Preference


     Getting help with electronic forms

     The Web interface to the EZForms directory has a built-in,
on-line help facility. Click on "help" at any time for additional
on-line information.
     Additionally, processing departments provide support for
each form in the EZForms directory. For example, questions about
the Purchase Order process can be answered by the Purchasing
Department. E-mail links built into the Web forms allow you to
communicate to these processing departments.
     Finally, general help relating to Web browsers, security,
the network and your desktop computer can be found at the Help
Center at consult@udel.edu.


     To use electronic forms on the Web:
       Select or reset your PIN
       Download the Netscape browser
       Make a Bookmark for: https://www.mvs.udel.edu/ezforms/
       Select your EZForms options
       Submit and approve forms on the Web