UpDate - Vol. 15, No. 6, Page 5
October 5, 1995
Electronic form simplifies travel charge authorization

     Authorization to directly bill business airline and rail expenses
to the University through Charlie B. Travels/BTI Americas Inc. can now
be done electronically.
     According to Carol Hadden, purchasing, "The electronic forms will
save travelers and administrators time, not only by making
authorization of direct billing possible in a timely fashion, but also
by reducing the reimbursement and cash advance paperwork now required
for airline and rail expenses."
     To use the new "Travel Charge Authorization" EZForm on the mvs
system, use the TSO Application menu, select "Mail," then "Bulletin
Boards."
     The "Travel Charge Authorization" fields for name, Social
Security Number, department, phone, delivery address, account number,
estimated or actual dollar amount, traveling from/to, departure/return
dates and purpose must be completed.
     University travel policy requires approval from a traveling
employee's supervisor.
     If the supervisor is the account administrator, the form will
automatically go him or her for approval.
     Object codes the form will accept are 301-"Conferences and
Training Meetings" and 305-"Foreign Travel." Account numbers will be
validated by the system and forwarded automatically to Purchasing for
billing classification and approval. They then will be sent to Charlie
B. Travels.
     Travelers also should watch for an EZForm for traveler profile
information that soon will be available on mvs.
     Charlie B. Travels can be reached on e-mail at
CharlieB@mvs.udel.edu or at University Travel, number 831-4321.
     Direct questions on the new form to, Carol.Hadden@mvs.udel.edu or
by calling 831-2166.