UpDate - Vol. 15, No. 33, Page 10
May 23, 1996
Travel policy changes

     The University Travel Policy has been revised with significant
changes. Policy 3-7, which becomes effective June 1, will be
distributed soon by the senior vice president as part of the
University Policy and Procedures.
     A summary of the changes includes:

* Reimbursements for meal expenses will be based on actual cost only.
  Per-diem reimbursements will no longer be allowed, except for the
  Office of International Programs and Special Sessions extended-stay
  study program and extended-stay visiting faculty.

* Reimbursements for meal expenses are expected to be "reasonable," as
  determined by the expense report approver.

* Original receipts will be required for all expenditures over $10,
  except taxi fares.

* Departments may establish their own, more restrictive, travel
  policies.

* Prior approval requirements, if any, are to be established by each
  dean or vice president.

* Lunch reimbursement is no longer prohibited for travel within the
  state of Delaware. However, under Internal Revenue Service
  regulations, individual meal reimbursements not involving overnight
  travel is taxable income to the individual and will be reported at
  calendar year end on the W-2 form. Meal costs associated with
  entertainment of University guests are not considered taxable
  income.

* The current Request for Personal Reimbursement Invoice will be
  replaced by the Business Expense Report (BER). Departments may use
  up their existing supply of forms before switching to the new form.

* Responsibilities of travelers and expense report approvers are
  spelled out in the "approvals" section.


     Questions about the policy may be referred to the manager of
Accounts Payable at 831-8521.