UpDate - Vol. 12, No. 30, Page 2
May 6, 1993
On-line JVs to increase efficiency

     An electronic journal voucher system has been implemented by Computing
and Network Services, in conjunction with General Accounting. Campus users
with access to EMC2 electronic mail program on the MVS system or the
electronic mail program on the central UNIX systems now have the capability
to initiate and process journal vouchers (JVs) electronically, on-line
instead of on paper.
     The electronic system will decrease the processing time of JVs because
the forms are sent and received electronically. In addition, this system
eliminates the need to distribute carbon copies, reduces the cost of
purchasing the JV forms, reduces errors by providing on-line edit checks of
most entry fields and decreases the number of suspended transactions.
     The electronic journal voucher system is currently limited to a
one-page JV. Enhancements are currently in process to allow for
multiple-page JVs.
     User documentation for the electronic journal voucher system was
distributed during the first week of April to all account administrators.
     This document explains how to originate an electronic JV, forward JVs
for appropriate approval, send copies, mail electronic JVs and what to do
if the JV is returned for correction or is rejected.
     All account administrators should make copies of the document
available to the individuals responsible for originating JVs in the
department or unit. The electronic system should now be used to originate
and process JVs instead of the manual paper form.
     For assistance accessing the MVS system or the central UNIX systems,
call the helpline at 831-6000. General accounting staff members, as well as
Network and Systems Services, are available to help with questions once the
electronic journal voucher system has been accessed. Additional copies of
the documentation are available from CNS User Services.