Vol. 19, No. 33

June 8, 2000

Charging air travel to change effective July 1

Campus concerns about the ease of purchasing travel services have led to changes in the way airline tickets are purchased, to take effect July 1. Effective then, travel charge authorization forms will no longer be used to charge airfare at University Travel Services (UTS).

In addition, procurement cardholders, selected and authorized by their department heads, will be able to charge airfare on their cards.

The new policies are available on Purchasing's web pages at {http://www.udel.edu/purch/ polpro.html] section 5.6.

Highlights of the program are

* Airfare is the only travel-related service that can be charged on procurement cards.

* The tickets purchased must be for authorized University business.

* The airfare charge must be reported on a BER (Business Expense Reimbursement) Form.

A pilot program is now in place, with about 50 travelers using their cards to purchase airline tickets. This has enabled UD travelers to use the agencies of their choice or to purchase tickets on the web.

UTS will continue to have an office in the Trabant University Center, and will be relocated to larger space there by fall.

Further information will be sent directly to departmental procurement card contacts and will be available on the Purchasing home page as well as in UpDate.