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New procedures for Honors Day award payments

2:02 p.m., March 18, 2004--This year, with the implementation of PeopleSoft Financials, there are new procedures for processing Honors Day award checks. Requests for award checks should be submitted as soon as recipients have been determined. The final deadline is noon, Friday, April 30, to guarantee checks will be ready for presentation on May 7.

  • Awards for recipients who receive University paychecks (semimonthly or biweekly) should go through the Human Resources and Payroll Systems office, using the Request for Off Cycle Pay Check form. The request must indicate that it is an Honors Day award and include the name of the individual and the department where the check is to be delivered. Award checks are subject to tax withholding, and requests should indicate if they are or are not “grossing up” the award to cover taxes. For answers to questions and more information on “grossing up” awards, call 831-8677 or e-mail [pr-staff@udel.edu].

  • Awards for recipients who do not receive University paychecks should be made through the Procurement Services office using the FIN Request for Payment to Individual form. The request must indicate that it is an Honors Day award and include the name of the individual and department where the check is to be delivered, a Social Security Number and a permanent address. For recipients who are not U.S. citizens, requests must include a valid UDW-8 form and a permanent address outside the United States. All awards to noncitizens will have 30 percent tax withheld. Departments wishing to “gross up” awards to cover taxes may do so by dividing the award amount by 0.7 and requesting a higher dollar amount. (For example, a $500 award “grosses up” to $714.29). Departments must indicate if they are “grossing up” the award. Questions may be directed to Joann Price at 831-8524 or by e-mail to [jprice@udel.edu].

    For more information, visit [www.udel.edu/procurement/honorsday.html].

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